Weekend Data Entry Associate Jobs in New Mexico (NOW HIRING)

Salary: $17.50 - $17.58 Hourly
Location : Chaparral, New Mexico
Job Type: Full-Time
Job Number: 202301814
Department: DESERT TRAIL ELEMENTARY SCHOOL
Opening Date: 08/26/2026
FLSA: Exempt
**Due to the high volume of reference surveys being sent out and some issues we've encountered with the process, we have updated our application requirements. The application will now require three professional reference letters, all dated within the last 12 months.
If you are a current district employee, please ensure that one of the reference letters is from your current supervisor.
Thank you for your understanding.
Debido al alto volumen de referencia encuestas que se están enviando y algunos problemas que hemos encontrado en el proceso, hemos actualizado nuestros requisitos. La solicitud ahora requerirá tres cartas de referencia profesional, todas las cartas deben de tener una fecha en los ultimos 12 meses.
Si usted es un empleado actual del distrito, por favor asegúrese de que una de las cartas de referencia provenga de su supervisor actual.
Gracias por su comprensión.
Job Description
Responsible for accurately entering and maintaining student data within the PowerSchool student information system. This position plays a crucial role in ensuring the integrity and reliability of student records, attendance, grades, and other essential information. The Data Entry Clerk will work closely with school administrators, teachers, and staff to ensure data is up-to-date and compliant with district and state reporting requirements.
Essential Duties and Responsibilities
Complies with the state approved Code of Ethics of the Education Profession and upholds and enforces department/unit procedures, administrative directives and state statutes concerning the confidentiality of all staff information.
All functions are performed in accordance with established policies, procedures, safety and computer security regulations.
Accurately input and update student records, including enrollment, attendance, grades, discipline, and demographic information into PowerSchool.
Verify and correct any discrepancies in data to ensure accuracy and completeness.
Ensure all data is maintained in compliance with district policies, state regulations, and confidentiality guidelines.
Archive and retrieve student records as needed for internal or external audits and reporting.
Generate routine reports, including attendance, enrollment, and academic performance data.
Prepares data for computer entry by compiling and sorting information; establishing entry priorities.
Processes documents by reviewing data for deficiencies, resolving discrepancies by using standard procedures or returning incomplete documents to the principal for resolution.
Identify and resolve data inconsistencies or errors in reports.
Provide support to school staff in using PowerSchool effectively.
Communicate effectively with teachers, administrators, and parents regarding student data when necessary.
Prepares and sorts source documents, and identifies and interprets data to be entered.
Verifies entered data by reviewing, correcting, deleting, or reentering data; purging files to eliminate duplication of data.
Compares data entered with source documents, or reenters data in verification format on screen to detect errors.
Maintains confidentiality with all documents data entered.
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
Qualifications
EDUCATION and/or EXPERIENCE

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum of 1 year of experience using Microsoft Excel/Google Sheets for data entry and analysis.
• Bilingual (Spanish/English) Preferred

Supplemental Information
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to meet and deal with the public.
• Compose correspondence.
• Follow written and verbal instructions.
• Communicate effectively both verbally and in writing.

TECHNOLOGY SKILLS

• Ability to use multiple virtual meeting platforms.
• Knowledge of Google Suites
• Knowledge of Microsoft Office Suites
• PC computers, printer, fax machine, copier, adding machine, and calculator.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL/MENTAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
Maintains emotional control under stress.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
We offer a complete benefits package through ALFAC, Allstate and NMPSIA to full-time employees including health care, dental, vision, long-term and short-term disability, life insurance, retirement, deferred compensation plans, flexible spending accounts, holidays, and general leave.
To learn more details, visit our benefits page.