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Volunteer Program Assistant Jobs in Maple Ridge, BC

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Volunteer Program Assistant information

Do volunteer programs pay?

Volunteer Program Assistants typically do not receive payment for their work, as volunteering is unpaid. However, some programs may offer stipends, travel reimbursements, or other non-monetary benefits. It is important to check the specific program's policies to understand compensation details.

What are some common challenges faced by Volunteer Program Assistants and how can they be addressed?

Volunteer Program Assistants often encounter challenges related to coordinating diverse groups of volunteers, managing schedules, and ensuring clear communication between staff and volunteers. Balancing administrative tasks with direct volunteer engagement can sometimes feel overwhelming, especially during peak event seasons. To address these challenges, effective time management, utilizing scheduling software, and maintaining open lines of communication with both volunteers and supervisors are essential. Regular check-ins and feedback sessions also help in fostering a supportive environment and addressing concerns proactively.

What is the difference between Volunteer Program Assistant vs Volunteer Coordinator?

AspectVolunteer Program AssistantVolunteer Coordinator
ResponsibilitiesSupports daily volunteer activities, assists with scheduling, and provides administrative supportManages volunteer recruitment, training, and overall program development
Required CredentialsHigh school diploma or equivalent; some roles may prefer related experienceHigh school diploma or higher; experience in volunteer management often preferred
Work EnvironmentOffice settings, community centers, or event locationsOffice-based with fieldwork at community sites or events
Employer & Industry UsageNonprofits, charities, community organizationsNonprofits, charities, community organizations

In summary, a Volunteer Program Assistant provides essential support to volunteer activities, focusing on administrative tasks and daily operations. In contrast, a Volunteer Coordinator takes a leadership role in recruiting, training, and managing volunteers to ensure program success. Both roles are vital in nonprofit settings but differ mainly in scope and responsibility.

What are Volunteer Program Assistants?

Volunteer Program Assistants are individuals who support the coordination and management of volunteer activities within an organization. Their role often includes recruiting, training, and supervising volunteers, as well as assisting with planning events or programs. They serve as a bridge between volunteers and staff, helping ensure smooth communication and effective delivery of services. This position is vital for organizations that rely on volunteers to achieve their mission.

How do I become a NICU cuddler?

To become a NICU cuddler, you typically need to volunteer through a hospital or neonatal unit that offers such programs. Requirements often include completing a health screening, attending training on infant care and infection control, and committing to a regular schedule; some programs may also require background checks and parental consent. Volunteering as a NICU cuddler provides comfort to premature and ill infants and supports their families.

Can I volunteer as a teaching assistant?

Volunteer Program Assistants often have opportunities to serve as teaching assistants, especially in educational or community programs. Requirements may include relevant skills, background checks, and training, and schedules can vary based on program needs.

What are the key skills and qualifications needed to thrive as a Volunteer Program Assistant, and why are they important?

To thrive as a Volunteer Program Assistant, you need strong organizational abilities, attention to detail, and experience in volunteer management or a related field. Familiarity with volunteer management software, scheduling tools, and basic office applications is typically required. Excellent interpersonal skills, flexibility, and clear communication help build positive relationships with volunteers and staff. These skills are essential for efficiently coordinating volunteer activities, ensuring smooth program operations, and fostering a supportive environment.

What jobs pay 2000 a day?

High-paying jobs that can pay around $2,000 a day typically include roles such as specialized surgeons, anesthesiologists, corporate lawyers, or experienced consultants, often requiring advanced degrees, certifications, and significant expertise. Freelance or contract positions in fields like software development, executive coaching, or financial advising may also reach this level with sufficient experience and client volume.
Volunteer Program Assistant jobs near you
Infographic showing various Volunteer Program Assistant job openings in Maple Ridge, BC as of June 2026, with employment types broken down into 3% Internship, 69% Full Time, 20% Part Time, 3% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Program Assistant - Casual

SHARE Family & Community Services

Port Moody, BC • On-site

Other

Posted 26 days ago

Be an early applicant

Job description

Salary: $24.43 28.04 plus 10.6 % in lieu of benefits.

Summary:

Under the direction of the Supervisor, the Program Assistant is a key player in supporting program teams day-to-day. They are responsible for providing a variety of reception and clerical support; this includes telephone and reception duties and all manners of word processing, preparing correspondence, reports and maintaining files and related filing systems. The Program Assistant will work on several tasks and projects at once and provide support to different program teams as needed.


Responsibilities and Duties

The Program Assistant will:

  • Provide duties related to program areas such as directing callers and providing information to clients, visitors and volunteers to the appropriate program or staff person. Provide up-to-date information pertaining to the Society, make referrals to other agencies if SHARE does not/cannot be of assistance.
  • Assist with intake and client/applicant tracking, checking program requirement documentation for accuracy and completeness.
  • Provide clerical and administrative support to management and other program staff: arrange meetings, schedule appointments, book rooms for meetings. Prepare agendas and supporting material for distribution and take minutes at meetings as required.
  • Perform word processing, data input and typing support to prepare correspondence, meeting minutes, forms, client/volunteer information, letters, and memos.
  • Perform data entry functions such as inputting information into databases and contact lists; maintains and updates filing, inventory, mailing lists, registers and/or other records either manually or using a computer.
  • Uses desktop software applications to generate spreadsheets, reports and other documents as required; Compiles data and produces reports and statistics as required; undertakes basic analysis and identifies key findings.
  • Maintains a variety of financial records such as petty cash fund, purchase orders, cheque requisitions, process incoming money and invoices as directed in program policies, this includes documentation, receipt and preparing bank deposits.
  • Work with staff members to design or adapt systems to improve efficiency/effectiveness and provide accurate record keeping. Ensure that confidential files are secure.
  • Using established guidelines and policies assist volunteers with service application intake, screening, and data entry.
  • Keep the reception area, waiting room, therapy rooms and work areas clean and tidy in order to present a positive and professional image to the public. This includes cleaning therapy equipment and toys as needed.
  • Open and/or close the program office as required.
  • Process incoming/outgoing mail; forward incoming mail as appropriate; stamp and mail outgoing mail; ensure postage supply is adequate and request more when needed.
  • Ensure that office equipment is in good working order and arrange for service and repair as required. This includes maintaining, organizing, and inventorying program equipment and supplies.
  • Assist in the orientation of casual program assistants.

Qualifications:


Education: Grade 12 or equivalent, plus related post-secondary courses in office procedures.

Experience: One (1) year recent related experience. An equivalent combination of education, training and experience will be considered.


Skills:

  • Proficient with personal computers, with knowledge of MS Office and database programs.
  • Typing speed of 50 wpm.
  • Strong organizational skills; able to follow through on administrative procedures; uses time effectively.
  • Able to work independently, prioritize, use initiative.
  • Excellent interpersonal skills; telephone reception skills and professional manners.


Closing Date: May 8, 2026 (open until filled)


Start Date: As soon as possible

Location: Tri Cities

Hours of work: Business hours vary for each site, Monday Friday.

Day time and evening shifts will be available.


SHARE recognizes the systemic discrimination that Black, Indigenous, Persons of Colour and many other groups have historically experienced, and continue to face in our society, and in our community. SHARE is committed to being an inclusive, welcoming and unbiased employer and service provider. Further, we are encouraging members of these communities to apply for this position. Please feel free to let us know if you carry any of these identities.


Our Organization

SHAREis an accredited non-profit, independent, community-based organization providing leadership and programs in response to the social needs of the residents of the Tri-Cities (Coquitlam, Port Coquitlam, Port Moody, Anmore and Belcarra), New Westminster and adjacent communities. SHARE Family & Community Services exists toConnect,Engage, andStrengthenIndividuals and Families.


To learn more about SHARE Family & Community Services:

  • watch this videohttps://vimeo.com/316966573
  • Visit our website athttps://sharesociety.ca/