The Payroll Administrator - Senior supports accurate and compliant payroll operations by managing multi-entity payroll processing, maintaining payroll data integrity, completing with tax and reporting requirements, and resolving payroll and timekeeping issues while contributing to process improvements and cross-department collaboration.
Essential Job Responsibilities:
- Manages payroll data and supports accurate weekly, bi-weekly, and off-cycle payroll processing across multiple entities, ensuring proper timesheets and wage calculations.
- Maintains and updates payroll system records for hires, rehires, terminations, job changes, compensation adjustments, and retroactive entries with increasing independence.
- Reviews Time & Absence, Earnings, and Payroll Worker Data reports to validate hours and salary accuracy before payroll submission.
- Prepares and distributes payroll registers and cycle documentation, ensuring completeness and accuracy.
- Processes voluntary and involuntary deductions-including garnishments, child support, and tax levies-while ensuring compliance with federal and state requirements.
- Oversees direct deposit setup and resolves issues such as rejections or reissued payments.
- Initiates and reconciles payroll-related wires for wages, taxes, garnishments, 401(k), HSA, and reimbursements; verifies contribution accuracy prior to vendor submission.
- Supports quarterly tax activities, research discrepancies, updates SUI rates, and ensures compliance within Workday and ADP SmartCompliance.
- Conducts New Hire Orientation and manages new-hire, lump-sum, and state reporting, including off-cycle bonus payrolls.
- Ensures compliance with final-paycheck laws and processes termination pay accurately and on schedule.
- Serves as a resource for employees and supervisors, resolving payroll and timekeeping issues and escalating complex matters as needed.
- Prepares financial, statistical, and operational reports (OSHA, TERO, CRI, forecasts) and assists with internal and external audits.
- Collaborates with IT, HR, AP, and other partners to improve payroll processes and enhance system efficiency.
- Develops and delivers payroll training materials to employees and managers, supporting knowledge transfer and consistency.
Other Job Responsibilities:
- Demonstrates company values-integrity, ownership, urgency, alignment, and innovation-while supporting the company's mission and maintaining reliable attendance.
- Performs additional duties as assigned by management.
Qualifications:
- Five (5) years of payroll processing experience; oil and gas and Workday experience preferred.
- Skilled in multi-entity payroll, alternative schedules, incentive pay, and payroll tax and garnishment processing.
- Proficient with 401(k)/HSA contributions, wire transfers, journal entries, and reconciliations.
- Strong knowledge of payroll practices and federal/state labor and tax regulations.
- Detail-oriented, analytical, and able to manage multiple priorities and deadlines in a fast-paced environment.
- Demonstrated ability to maintain confidentiality and build effective working relationships at all levels.
- Excellent communication, organization, and planning skills.
- Proficient in Microsoft Excel, Word, and PowerPoint; strong customer-service mindset.
Education Requirements:
- Required: High School Diploma or GED equivalent.
- Preferred: Bachelor's degree in human resources, business administration, accounting, or a related field from an accredited four-year institution.
Certifications, Licenses, Registrations:
- FPC Certification required
- CPP Certification preferred
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