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Virtual Scheduling Assistant Jobs in Philadelphia, PA

Lincoln Investment

Virtual Sales Assistant

Fort Washington, PA · On-site +1

$20.50 - $27.50/hr

... the Virtual Sales Assistant will provide service to existing clients on non-solicited business ... to coordinate sales schedules/travel, marketing trips, client meetings and general office ...

lincoln

Virtual Sales Assistant

Fort Washington, PA

$20.50 - $27.50/hr

... the Virtual Sales Assistant will provide service to existing clients on non-solicited business ... to coordinate sales schedules/travel, marketing trips, client meetings and general office ...

ZoraMD

Medical Virtual Assistant (Remote)

Philadelphia, PA · Remote

$20.25 - $27.25/hr

Job Role: Virtual Medical Assistant (Full time, long term) Rate: $5 per hour, starting Working ... the frequency of scheduling. -Prefills weekly nursing notes and doing medical scribing -Doing ...

Zirtual

Remote Virtual Executive Assistant

Trenton, NJ · On-site

$1.5K - $3.8K/mo

Schedule meetings, calls, and events across multiple time zones * Anticipate scheduling conflicts ... Coordinate virtual and in-person meetings or events Operations & Task Management * Support day-to ...

HMG Careers

Virtual Sales Rep

Wilmington, DE · Remote

$69K/yr

Contact provided leads to schedule virtual meetings with clients * Present benefit programs and assist clients with enrollment * Build and maintain strong client relationships * Work closely with ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Philadelphia, PA

Virtual Scheduling Assistant information

See Philadelphia, PA salary details

$11

$19

$28

How much do virtual scheduling assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for virtual scheduling assistant in Philadelphia, PA is $20.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.79 per hour, depending on experience, location, and employer.

What is a virtual scheduling assistant?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a virtual scheduling assistant?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges virtual scheduling assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are popular job titles related to Virtual Scheduling Assistant jobs in Philadelphia, PA?

For Virtual Scheduling Assistant jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Virtual Scheduling Assistant jobs in Philadelphia, PA look for?

The top searched job categories for Virtual Scheduling Assistant jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Virtual Scheduling Assistant jobs?

Cities near Philadelphia, PA with the most Virtual Scheduling Assistant job openings:

Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 79% Physical, 1% Hybrid, and 20% Remote job distribution, with an average salary of $39,395 per year, or $18.9 per hour.

Virtual Assistant

Greater Philadelphia Health Action

Philadelphia, PA • On-site

$21.50 - $28.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 24 days ago

Job description

We know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations:
  • Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146
  • Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123
  • Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124
  • Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140
  • Southeast Health Center, 800 Washington Ave. Phila., PA 19147
  • Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143

Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required.

Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor.

Benefits Include:

  • Health and Financial Benefits including Medical, Dental, Life, Vision, Long Term Disability, Employee Assistance Program, 401(k) with lucrative company contribution and match
  • Paid Time Off including Vacation, Sick, Personal, Education, and Holidays
  • Professional Growth and Rewards including Generous bonuses, employee referral bonus, leadership and advancement opportunities, continuing education

GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law.

Join a network that values dedication, balance, and purpose. Email resumes to recruitmentrocks@gphainc.org. Visit us at www.gphainc.org