Franklin & Marshall College is recruiting for a full-time Campus Scheduling Administrator.
Job Details:
- Location: F&M Campus - Lancaster, PA
- Classification: Full-time, Non-Exempt
- Schedule: 40 hours, Monday - Friday.
- Reports to: Executive Director of Facilities Optimization
- Department: Office of Campus Resource Stewardship
- Approved Hourly Rate: $24.00/hour
Job Description:
The Campus Scheduling Administrator provides support to management and provides hands-on management for all campus space utilization, event logistics, and scheduling operations. This role is responsible for overseeing the campus-wide scheduling software (EMS), coordinating internal and external event logistics (including Commencement and summer camps), and ensuring optimal, efficient use of college facilities. The Campus Scheduling Administrator acts as a central liaison between academic, administrative, and facilities departments to deliver a seamless scheduling experience.
Essential Functions:
EMS Software & Systems Management:
- Lead the EMS and Virtual EMS project, overseeing system configurations and continuous platform improvements.
- Manage both the desktop and virtual platforms of the EMS scheduling software. Create, update, and manage Everyday User accounts, user templates, and system parameters.
- Maintain precise, up-to-date digital records of all campus buildings, rooms, and resources within EMS, while maintaining corresponding physical documentation.
- All other duties as assigned.
Event Logistics & Resource Coordination:
- Assess and manage the approval process for campus reservation requests, evaluating specific setup needs for internal events.
- Coordinate resource allocation within the Facilities Services department. Overlap with operations to assure that event setup requests have been submitted and completed.
- Create diagrams and visual layouts for event organizers and setup personnel to ensure accurate execution.
- Maintain and distribute a weekly master calendar detailing current reservations and setup orders. Develop automated reports within EMS that would provide information to departments where information can be filtered in order to allow notification of specific service requirements such as catering, access control changes, room set-up, housekeeping etc.
- All other duties as assigned.
Coordination Across Scheduling Platforms:
- Work with the Registrar's office to update the course schedule and the final exam schedule in accordance with institutional directives.
- Assist in writing, editing, and implementing campus-wide scheduling policies and procedures.
- Generate and analyze room utilization reports; collaborate across college departments and divisions to ensure efficient space optimization.
- All other duties as assigned.
Special Events & Summer Operations:
- Serve as an active member of the Commencement Committee. Assist with all logistical operations before, during, and after annual ceremonies, and coordinate rental arrangements with external vendors as needed.
- Assist with the management of housing allocations and summer camp building access by working with the Conference and Events staff to provide support as needed.
- All other duties as assigned.
Requirements:
Required Qualifications:
- Bachelor Degree or equivalent combination of experience and training.
- At least 3 years of experience in EMS Scheduling Software or similar software programs (Desktop and Virtual platforms), including system configuration and user management.
- Advanced proficiency in EMS Scheduling Software (Desktop and Virtual platforms), including system configuration and user management.
- Excellent oral, written, interpersonal communication skills.
- Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
- Evidence of a commitment to community & belonging.
- Successful interview.
- Successful completion of background checks.
Preferred Qualifications:
- Prior experience with Adobe Photoshop and Illustrator
- Prior professional work experience in a Higher Education setting.
Additional Information:
Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.
Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page.
Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.
Application Instructions:
All submitted materials must be submitted via this online process. We regret we are unable to accept applications or resumes submitted via mail, email, or fax. As you are submitting your application via this online process, please ensure that you provide an accurate email address. You will then receive an acknowledgment indicating that your application materials have been received. Individuals who need accommodations due to a disability in order to submit an application or attend an employment interview should contact Human Resources at (717) 358-3996.
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