Virtual Real Estate Assistant Jobs in Highlands Ranch, CO

Description

Full- Time

Remote     

POSITION OVERVIEW

The Real Estate Paralegal supports the Legal Department in managing real estate development, financing, and corporate transactions. This position plays a key role in project coordination, document drafting, and due diligence across all stages of development projects. The ideal candidate will have strong project management skills, demonstrated experience closing acquisitions, dispositions and complex real estate financing transactions, significant background working on title and survey matters, and the ability to collaborate effectively with internal teams, lenders, investors, title companies, and outside counsel.

JOB DESCRIPTION

Real Estate   Development and Transactions 

• Coordinate and manage all aspects of real estate due diligence, acquisitions, dispositions and financings from inception through completion.
• Review and organize due diligence materials, including title commitments, surveys, organizational documents, and zoning reports.
• Coordinate with title companies, surveyors, lenders, and internal business leads to ensure timely and accurate delivery of closing materials. Identify and track title and survey issues; assist counsel in preparing and obtaining necessary curative documents.
• Draft and review closing documents, affidavits, resolutions, and other transaction-related materials under supervision of counsel.
• Maintain detailed closing checklists, track key project milestones, and ensure post-closing documentation is completed and archived.

Construction and   Development Support

• Assist in drafting, reviewing, and editing design and construction contracts using AIA Contract Documents software.
• Coordinate execution of contracts and track insurance certificates, bonds, and other required documentation.
• Maintain project documentation and assist with reporting on contract status and deliverables.

Finance and   Refinancing 

• Compile lender-required due diligence materials, coordinate document review and execution, and maintain closing schedules.
• Assist with preparation and delivery of post-closing binders and closing summaries.

Corporate and   Entity Support 

• Assist in entity formation, dissolutions, and maintenance of annual filings.
• Draft   resolutions, certificates, and related documents for transactions.
• Maintain   organizational binders and corporate records as needed.

Project   Management and Coordination 

• Serve as a central liaison between Legal, Finance, Development, and external partners to ensure smooth transaction flow.
• Track deadlines, deliverables, and approvals related to closings and development projects.
•  Implement and maintain checklists, databases, and project tracking tools to support departmental efficiency.

General Legal   Support 

• Conduct legal and factual research as requested.
• Coordinate signatures, notarizations, and document filings.
• Manage and organize digital legal files and contract repositories.
• Perform additional duties as assigned to support departmental goals.

Requirements

EXPERIENCE

• Minimum 3-6 years   of relevant paralegal experience in real estate development, transactions, or   finance within a law firm or in-house legal department.
•  Experience with   title and survey review, coordination with title companies, and management of   real estate closings required.
•  Proficiency with   AIA Contract Documents software preferred.
•  Strong   proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and   document management systems.

EDUCATION

• Associate degree or Paralegal Certificate (or equivalent work experience in a law firm or in-house legal department).
• Must be or become a Notary Public.

REQUIREMENTS & CORE COMPETENCIES

• Strong project management and organizational skills, with the ability to manage multiple concurrent transactions.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to anticipate needs and resolve issues proactively.
• Professional judgment, discretion, and ability to manage confidential information.
• Strong teamwork and interpersonal skills, with the ability to collaborate effectively across departments.
•  Paralegal certification or equivalent experience.
• 3-6 years of experience in real estate transactions, leases, or property management legal support.
• Knowledge of real estate documentation, lease agreements, and closing processes.
• Familiarity with affordable housing regulatory requirements preferred.
• Strong attention to detail, organizational skills, and ability to manage multiple projects.