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Virtual Events Planner Jobs in California (NOW HIRING)

WinMax Systems Corporation

Project Coordinator

Fremont, CA · On-site

$38 - $40/hr

Project Coordinator (Meetings and Events Planner) Location:Fremont,CA Contract: 3+ Month Meetings ... Coordinate onsite, virtual, and hybrid events across multiple locations. * Develop event agendas ...

Tekberry

Conference and Event Manager

Stanford, CA · On-site

$45/hr

... events, overseeing all phases from initial planning through post-event wrap-up. * Develop event ... Virtual & Hybrid Event Support / Compliance (10%) * Support virtual and hybrid events , including ...

Yaymaker

Trivia Game Host

Sacramento, CA · On-site

$21/hr

... planning fun virtual events and helping Yaymaker stay on the leading edge of our creative events. You are: * A people-person who excels at forging long-term relationships with your customers.

Yaymaker

Trivia Game Host

Sacramento, CA

$21/hr

... planning fun virtual events and helping Yaymaker stay on the leading edge of our creative events. You are: * A people-person who excels at forging long-term relationships with your customers.

Instrumentl

Event Marketing Manager

Oakland, CA

$121K - $140K/yr

You'll be a key voice across Sales, PMM, Partnerships, and Virtual Events, bringing field ... planning cycle * Proactively flag blockers and dependencies across teams What we're looking for ...

Rishabh RPO

Primary responsibilities will include support for Experiential activations, Tradeshows, and Virtual ... Support with inventory organization, documentation and event planning support. * Support with team ...

Instrumentl

Event Marketing Manager

Oakland, CA · On-site +1

$121K - $140K/yr

You'll be a key voice across Sales, PMM, Partnerships, and Virtual Events, bringing field ... planning cycle * Proactively flag blockers and dependencies across teams What we're looking for ...

AllSTEM Connections

Marketing Analsyt/Manager

Chino, CA · On-site

$77K/yr

... P Private marketing events through disciplined project management and strong cross-functional coordination. This role supports a diverse portfolio of in-person and virtual programs designed to ...

Amgen, Inc.

AV Production Technician

Thousand Oaks, CA · On-site

$18.25 - $22.50/hr

The AV Production Technician will support the planning, setup, operation, and delivery of high-quality live, hybrid, and virtual events across Amgen's event spaces, auditoriums, control rooms, and ...

Amgen

AV Production Technician

Thousand Oaks, CA · On-site

$18.25 - $22.50/hr

The AV Production Technician will support the planning, setup, operation, and delivery of high-quality live, hybrid, and virtual events across Amgen's event spaces, auditoriums, control rooms, and ...

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All JobsEvents Planner JobsVirtual Events Planner JobsVirtual Events Planner Jobs in California

Virtual Events Planner information

How to become a virtual events planner?

To become a virtual events planner, gain experience in event coordination, project management, or hospitality, and develop skills in using virtual conferencing tools like Zoom or Microsoft Teams. Earning certifications such as Certified Meeting Professional (CMP) or Certified Virtual Event Planner can enhance credibility, and strong organizational and communication skills are essential for success in this role.

What does a virtual events planner do?

A virtual events planner organizes and coordinates online events such as webinars, conferences, and meetings. They handle tasks like selecting platforms, managing schedules, coordinating speakers, and ensuring technical smoothness, often using tools like Zoom or Microsoft Teams. Strong organizational skills and familiarity with event management software are essential for success in this role.

Can you be a remote virtual events planner?

Yes, virtual events planners can work remotely, coordinating online events such as webinars, conferences, and meetings. Strong skills in event management software, communication, and organization are essential, and many roles offer flexible schedules and remote work options.

What cities in California are hiring for Virtual Events Planner jobs?

Cities in California with the most Virtual Events Planner job openings:

Virtual Events Planner jobs near you
Infographic showing various Virtual Events Planner job openings in California as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Project Coordinator

WinMax Systems Corporation

Fremont, CA • On-site

$38 - $40/hr

Other

Medical, Retirement

Re-posted 18 days ago

Job description

Project Coordinator (Meetings and Events Planner)
Location:Fremont,CA
Contract: 3+ Month
Job Description:
Meetings and Events Planner - Job Summary
The Meetings and Events Planner is responsible for the planning, coordination, and execution of corporate meetings, conferences, executive events, employee engagement activities, training sessions, and special events. This role serves as the primary point of contact for event logistics, vendor management, budgeting, and stakeholder communication to ensure successful and seamless event experiences that support organizational objectives.
Event Planning and Management
  • Plan, coordinate, and execute a wide range of corporate meetings, conferences, town halls, training sessions, employee appreciation events, and special programs.
  • Manage event timelines, project plans, and deliverables to ensure all milestones are completed on schedule.
  • Coordinate onsite, virtual, and hybrid events across multiple locations.
  • Develop event agendas, schedules, registration processes, and attendee communications.
  • Ensure events align with company standards, branding, and business objectives.

Budget and Financial Management
  • Develop and manage event budgets, ensuring cost-effective use of resources.
  • Track expenses and reconcile event costs.
  • Process vendor payments.
  • Negotiate pricing and service agreements with vendors to maximize value and stay within budget.

Venue and Vendor Coordination
  • Identify and secure meeting venues, conference facilities, and event spaces.
  • Coordinate catering, audiovisual services, transportation, lodging, entertainment, and other event-related services.
  • Manage relationships with vendors, suppliers, and service providers.
  • Review and negotiate contracts while ensuring compliance with company procurement policies.

Logistics and Operations
  • Oversee all event logistics, including room setups, seating arrangements, signage, registration, and attendee support.
  • Coordinate technology requirements such as audio/visual equipment, live streaming, and virtual meeting platforms.
  • Develop contingency plans and resolve issues quickly during events.
  • Conduct site visits and post-event evaluations.

Communications and Stakeholder Management
  • Serve as the primary liaison between event sponsors, executives, attendees, vendors, and internal teams.
  • Communicate event details, expectations, and updates to stakeholders.
  • Create promotional materials, invitations, surveys, and event-related communications.
  • Support executive meetings and leadership events with a high level of professionalism and confidentiality.

Reporting and Continuous Improvement
  • Collect and analyze event feedback and participation metrics.
  • Prepare post-event reports and recommendations for future improvements.
  • Track event attendance, engagement, budgets, and overall program effectiveness.
  • Identify opportunities to enhance the attendee experience and improve event processes.

Skills:
Core Skill Competencies
  • Event Planning & Execution
  • Project Management
  • Budget Administration
  • Vendor Negotiation
  • Customer Service
  • Problem Solving
  • Communication & Collaboration
  • Time Management
  • Strategic Planning
  • Attention to Detail

Education:
Qualifications
  • Bachelor's degree or equivalent in Event Management, Hospitality, Business Administration, or Communications.
  • 3+ years of experience planning corporate meetings and events.
  • Strong project management, organizational, and multitasking skills.
  • Excellent communication and relationship-building abilities.
  • Experience managing budgets, contracts, and vendor relationships.
  • Proficiency with Microsoft Office, virtual meeting platforms, event management tools, and registration systems.

Top 3 Skills:
  • Organizer
  • Customer Service
  • Background in Meetings and Events

Pay Transparency: "The expected pay range for this position is $38.00-$40.00 per hour. Final compensation will be determined based on experience, skills, and qualifications. Non-exempt employees are eligible for overtime. Full-time employees are eligible to select from different benefits packages. Packages may include medical, 401(k) without employer match. Paid Sick leave is provided based on state or local laws."

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