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Virtual Coordinator Jobs in Puerto Rico (NOW HIRING)

Insight Communications

PR · On-site

$14.50 - $19.75/hr

RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and ... of virtual calendars of meetings and reminder events - Coordinate the internal and external ...

Veterans Health Administration

$124K - $400K/yr

Contact VISN8CCOE@va.gov, the EDRP Coordinator for questions/assistance Pay: Competitive salary ... Virtual: This is not a virtual position. Permanent Change of Station (Relocation Assistance): Not ...

Veterans Health Administration

$119K - $154K/yr

This is not a virtual position. Functional Statement # : 61273F Relocation/Recruitment Incentives ... Contact VHAV08SAJCCOE@va.gov, the EDRP Coordinator for questions/assistance. Learn more ...

DaVita

Transplant Liaison - Anaheim, CA

Arecibo, PR · On-site

$80K/yr

Medical Assistant (MA) or Care Coordination experience required. * Bachelor's degree in Health Care ... offers on-demand virtual leadership and development courses through DaVita's online training ...

Veterans Health Administration

$92K - $144K/yr

Assumes responsibility for the coordination of care focused on patient education, self-management ... Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized.

BCForward

Customer Service Representative

Mayaguez, PR · On-site

$12 - $13/hr

Develops and maintains positive customer relations and coordinates with various functions within ... with virtual and in-person interactions; attentive to details, critical thinker, and a problem ...

US Department of the Treasury

Senior Advisor

Ponce, PR · On-site

$147K/yr

... coordinating implementation of program or policy initiatives with internal and external ... Virtual Currency; aggressive tax planning or tax avoidance schemes; treaty issues involving United ...

US Department of the Treasury

Senior Advisor

Caguas, PR · On-site

$147K/yr

... coordinating implementation of program or policy initiatives with internal and external ... Virtual Currency; aggressive tax planning or tax avoidance schemes; treaty issues involving United ...

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Virtual Coordinator information

What is a virtual coordinator?

A Virtual Coordinator is a remote professional responsible for organizing, managing, and overseeing administrative tasks, schedules, communications, and project coordination. They assist businesses or teams by handling emails, scheduling meetings, maintaining records, and ensuring smooth workflow. Virtual Coordinators often use digital tools to streamline operations and support executives or departments. Their role is crucial in enhancing productivity and efficiency while working remotely.

What are the key skills and qualifications needed to thrive as a virtual coordinator?

To thrive as a Virtual Coordinator, you need strong organizational skills, time management, and proficiency in coordinating projects remotely, usually supported by relevant administrative experience or a related degree. Familiarity with digital collaboration tools like Zoom, Slack, Trello, and cloud-based scheduling systems is often required. Excellent communication, problem-solving abilities, and adaptability to changing priorities are standout soft skills in this role. These skills ensure effective virtual team coordination, seamless project execution, and support for distributed teams in dynamic work environments.

What are some common challenges faced by virtual coordinators and how can they be managed?

Virtual Coordinators often face challenges related to remote communication, coordinating across different time zones, and ensuring that all team members stay aligned on project goals. To manage these, it's important to establish clear protocols for updates, utilize reliable project management software, and maintain regular check-ins with team members. Proactive communication and flexibility go a long way in addressing misunderstandings or delays. Employers typically look for candidates who are comfortable using digital tools and can demonstrate strong self-motivation and accountability. With these abilities, Virtual Coordinators can foster collaboration and ensure projects move forward efficiently despite the remote setting.

What does a virtual coordinator do?

A virtual coordinator manages and organizes tasks, schedules, and communication for remote teams or projects. They often use tools like email, project management software, and video conferencing to ensure smooth operations and timely completion of tasks.

What are the most commonly searched types of Virtual jobs in Puerto Rico?

The most popular types of Virtual jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Virtual Coordinator jobs?

Cities in Puerto Rico with the most Virtual Coordinator job openings:

Virtual Coordinator jobs near you

Administrative Assistant

Insight Communications

PR • On-site

$14.50 - $19.75/hr

Full-time

Re-posted yesterday

Job description

Job Description

Department

Administration

Location

342 San Luis St., Suite 304, San Juan, PR 00920

Position

Administrative Assistant

Reports to

María Miranda De Jesús

Title

HR & Finance Director

Position type:

Full time

Part time

Contract

In house

Shift hours: 40 weekly

Operating: Monday to Friday: 8:00 am to 5:00 pm

Extent

No extent

General purpose

The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes.

RESPONSIBILITIES AND COMPETENCES

- Collaborates with the coordination and planning of internal and external meetings

* Logistics to organize meeting place, food services, equipment, etc.

- Manage confidential files and documents

- Coordination and administration of trips, flight reservations and lodging

- Maintenance of company contacts database

- Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required

- Channel phone box, answer and transfer calls

- Manage conference availability and use

- Write and distribute emails, correspondence notes, letters, faxes and forms

- Distribute received correspondence

- Realization of virtual calendars of meetings and reminder events

- Coordinate the internal and external messaging of the company

- Attend visits

- Supervise Maintenance personnel and fulfillment of tasks

- Creation and drafting of documents

- Any other task designated by your supervisor or immediate manager, not limited to the aforementioned

WORK EXPERIENCE REQUIREMENTS

- Minimum of 1 to 2 years of experience in Reception or Administrative Assistant

- Knowledge of office management systems and procedures

- Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others

- Time management, punctuality, and sense of urgency

- Analytical, methodical, and numerical ability

- Highly attentive to detail, organized, honest, ethical and responsible

- Mastery of Microsoft Office programs

- Trained to work under pressure and able to respond to high volume of work

- Ability to work in a team

- Good verbal and written communication, interpersonal and problem solving

- Experience in planning, coordinating and managing activities

- Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines

- Ability to reserve confidentiality regarding business and company affairs

- Attention to detail and ability to solve problems

- Results oriented

- Possess high professionalism and ability to deal with clients and colleagues

Academic requirements

- University studies in Business Administration

DEMANDS

- I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions

- Number of people directly supervised 2 maintenance people

- Exposed to use of computerized equipment at all times to perform its functions

- Vision, speaking and listening are required to perform their functions and capable of being understood

- Be available to work overtime in cases of operational need that may be required

- Travel requirement if necessary, to the Dominican Republic facilities

APPROVED by

Maria Miranda De Jesús

Title

HR & Finance Director

Employee sing

Date


Affirmative Action Plan Statement / Equal Employment Opportunity

Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training.


Insight Communications, Corp.

342 San Luis St., Suite 304, San Juan, PR 00920

Tels. 787-625-1930, 787-625-1927, 787-625-1929 Fax. 787-625-1928


Monday to Friday from 8:00 am to 5:00 pm
40 hours weekly 80 hours biweekly