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Venue Coordinator Jobs (NOW HIRING)

Capital Factory

Venue Coordinator

Austin, TX · On-site

... Venue team with internal and external Capital Factory events, including coordination with/for: * Scheduling event spaces, event vendors, food and beverage vendors * Managing onsite logistics for ...

Capital Factory

Venue Coordinator

Austin, TX

... Venue team with internal and external Capital Factory events, including coordination with/for: * Scheduling event spaces, event vendors, food and beverage vendors * Managing onsite logistics for ...

Pioneers

Venue Coordinator

Orlando, FL · On-site

Our Venue Coordinator manages the logistical, operational, and hospitality aspects of Pioneers events (services, conferences, weddings, etc) to support the ministry's mission, along with ...

NOVA Parks

Venue Coordinator

Leesburg, VA · On-site

The Venue Coordinator is responsible for assisting with planning, developing, coordinating, and executing an operational management plan for NOVA Parks event rental sites. Pay Rate: $20.00 per hour ...

NOVA Parks

Venue Coordinator

Leesburg, VA

$20/hr

The Venue Coordinator is responsible for assisting with planning, developing, coordinating, and executing an operational management plan for NOVA Parks event rental sites. Pay Rate: $20.00 per hour ...

The Film Hub Coworking space

Be Seen First

Venue Coordinator: Events & Video Shoots

Vista, CA · On-site

$23 - $26/hr

Job Summary To complement our collaborative environment, we seek an organized, hospitality-driven Venue Site Coordinator to manage the end-to-end client experience and execution of reserving our ...

Unf

MOCA Events Crew

Jacksonville, FL · On-site

$20/hr

Under the supervision of the MOCA Venue Coordinator, responsible for periodically checking event operation to ensure event is running smoothly; * Move or remove necessary AV equipment if AV ...

Cosm

Venue Event Production Coordinator

Detroit, MI · On-site

This role is based in Detroit and is responsible for executing and coordinating high-impact events on the ground at our Detroit venue. While embedded with the local Detroit team, the role will report ...

Luke Family of Brands

SETUP TEAM LEAD

Chesterton, IN · On-site

$15/hr

Ensuring setup is completed accurately before Venue Coordinator arrival or client arrival * Coordinating deliveries * Ensuring setup equipment, carts, tables, chairs and storage areas are organized ...

Luke Family of Brands

SETUP TEAM LEAD

Hobart, IN · On-site

$15/hr

Ensuring setup is completed accurately before Venue Coordinator arrival or client arrival * Coordinating deliveries * Ensuring setup equipment, carts, tables, chairs and storage areas are organized ...

Mintahoe Catering and Events

Venue Manager

Minneapolis, MN · On-site

$65K - $85K/yr

This role is responsible for overseeing venue logistics, coordinating catering services, and serving as the primary client contact for weddings, corporate events, and social celebrations. The Venue ...

Livenation

VENUE ACCESSIBILITY COORDINATOR

Bristow, VA · On-site

JOB Venue Nation is seeking an Accessibility Coordinator for Jiffy Lube Live in Bristow, VA. The Accessibility Coordinator plays a crucial role in ensuring that the venue is inclusive and accessible ...

Sonic Automotive

Venue Manager

Houston, TX

Manage BEOs, timelines, and cross-functional coordination * Establish and maintain preferred vendor partnerships * Serve as on-site lead for high-profile events Financial Performance * Manage venue P ...

Sonic Automotive

Venue Manager

Houston, TX · On-site

Manage BEOs, timelines, and cross-functional coordination * Establish and maintain preferred vendor partnerships * Serve as on-site lead for high-profile events Financial Performance * Manage venue P ...

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Venue Coordinator information

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$27K

$57.9K

$101.5K

How much do venue coordinator jobs pay per year?

As of Aug 8, 2026, the average yearly pay for venue coordinator in the United States is $57,869.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,500.00 and $69,500.00 per year, depending on experience, location, and employer.

What are some common challenges a venue coordinator faces during event planning, and how can they be managed?

Venue Coordinators often encounter challenges such as last-minute client changes, coordinating multiple vendors, and managing tight event schedules. Effective communication and strong organizational skills are essential for adapting to changes and ensuring that all parties stay informed. Proactively creating contingency plans and maintaining checklists can help manage unexpected issues and keep events running smoothly. Additionally, building strong relationships with vendors and the on-site team is key to resolving problems quickly and delivering a successful event.

What are the key skills and qualifications needed to thrive as a venue coordinator, and why are they important?

To thrive as a Venue Coordinator, you need strong organizational skills, event planning experience, and often a background in hospitality or related fields. Familiarity with event management software, booking systems, and basic budgeting tools is typically required. Excellent communication, problem-solving abilities, and attention to detail help you manage client expectations and coordinate teams effectively. These skills ensure smooth event operations, satisfied clients, and the ability to handle unforeseen challenges in a dynamic environment.

What is the role of a venue coordinator?

A venue coordinator is responsible for planning, organizing, and overseeing events at a specific location. They coordinate logistics, communicate with clients and vendors, and ensure the venue is prepared and runs smoothly, often using event management tools and maintaining schedules. Strong organizational and communication skills are essential for this role.

What does a venue coordinator do?

A Venue Coordinator is responsible for managing all aspects of events held at a specific venue. Their duties typically include coordinating with clients, overseeing event setup and breakdown, liaising with vendors, and ensuring that the event runs smoothly according to the client's requirements. They also handle logistics, troubleshoot any issues that arise during events, and ensure compliance with venue policies and safety regulations. Venue Coordinators play a crucial role in delivering successful and memorable events.

What is the difference between Venue Coordinator vs Event Planner?

AspectVenue CoordinatorEvent Planner
Primary FocusManaging venue logistics and operationsPlanning and coordinating entire events
CredentialsExperience in venue management, hospitality certificationsEvent planning certifications, hospitality background
Work EnvironmentVenue facilities, event spaces, hotelsVarious locations, client sites, venues
Employer UsageHotels, conference centers, event venuesEvent planning companies, corporate clients, individuals

While both roles involve event coordination, a Venue Coordinator primarily manages the logistics and operations of a specific venue, ensuring smooth event execution. An Event Planner handles the overall planning, design, and coordination of events across multiple venues or locations. The roles often overlap but differ in scope and focus.

More about Venue Coordinator jobs
What cities are hiring for Venue Coordinator jobs? Cities with the most Venue Coordinator job openings:
What are the most commonly searched types of Venue jobs? The most popular types of Venue jobs are:
What states have the most Venue Coordinator jobs? States with the most job openings for Venue Coordinator jobs include:
What job categories do people searching Venue Coordinator jobs look for? The top searched job categories for Venue Coordinator jobs are:
Venue Coordinator jobs near you
Infographic showing various Venue Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $57,869 per year, or $27.8 per hour.

Venue Coordinator

Capital Factory

Austin, TX • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

Job description

Austin, Texas, United States
Events & Venue Team reporting to Events Manager
Full-time, in office
This generalist role will perform support duties that intersect with all aspects and responsibilities of the Venue team at large - gaining exposure and experience to the full lifecycle of Venue activations and events.
You will assist and coordinate programs for the Center for Defense Innovation and corporate partners such as Army Futures Command, AFWERX and DIU at pitch competitions, hackathons, roundtables, roadshows, summits all year round and during SXSW, Austin Startup Week, and national defense industry events. You will work with the Defense Team, the Programming Team, the Events Team, and other internal stakeholders, community partners and corporate partners.
Requirements
What you will do...
  • Manage a portion of internal and external Venue requests and inquiries all while maintaining a high sense of professionalism and timely communication.
  • Assist the Venue team with internal and external Capital Factory events, including coordination with/for:
    • Scheduling event spaces, event vendors, food and beverage vendors
    • Managing onsite logistics for catering and external vendors
    • Managing venue requests for internal/external stakeholder clients
    • Upkeep and deployment of physical Venue spaces (furniture movement, floor plan communication, etc)

You'll know you're successful if....
  • Project manage multiple events (both online and in-person) simultaneously, coordinating and tracking all event logistics and deliverables from inception through completion.
  • Collaborate cross-functionally with internal teams to maintain strong working relationships to ensure events' progress and deliverables are completed on time.
  • Coordinate event marketing needs with the marketing team, including both outbound and inbound event communications, event website updates, and event registration.
  • Create and update event documentation, including event timelines, and related folders and documents.
  • Responsible for event budgets, including tracking expenses, to ensure the event stays within scope.
  • Actively seek ways to improve the event team's workflows and communication by documenting all processes and bringing new ideas to the table.
  • Other administrative projects and activities as needed such as ordering staff meals, assisting members in our co-working spaces and anticipating the needs of the Venue team in preparation for upcoming events.
  • You are able to push/pull/carry/lift up to 30 pounds with or without assistance (Venue team plays a large role in room flips and assisting vendors!)

About you...
  • You love special events and working on a team.
  • You are outgoing and can talk to just about anyone.
  • You are a documentor. You love a list and process.
  • You are a problem solver. You look for ways to make things work better and how to turn chaos into systems.
  • You are organized and plan ahead, but you don't get stressed out when things change at the last minute... because they will. You roll with it.
  • You have great communication skills. You are responsive to clients and internal changes and requests.
  • You are timely and you are able to work evenings or over the weekend events.
  • You have a reliable laptop computer & smartphone that you are comfortable using for work.
  • You plan to stay in Texas for at least two years.

About our team...
  • We have a passion for startups and technology.
  • We are transparent and we over-communicate.
  • We have excellent written and verbal communication skills.
  • We communicate when we are not able to meet a deadline and suggest a solution.
  • We are professional and presentable and greet everyone cheerfully. We're ready to deal with an immature student, a pushy salesperson, top VC's, a fortune 500 CEO, and even the President of the United States.
  • We are excited to work in downtown Austin and have reliable transportation.
  • We have a quiet place where we can work remotely with fast internet.
  • We are security aware. We have a passcode on our computers and phones and use a password manager.
  • We are able to efficiently use the Google suite of productivity tools (Gmail, Drive, Docs, Sheets, Slides).
  • We are available to work during SXSW (Spring Break), DREAMCON (one week long staff summits twice a year), and Austin Startup Week.
  • We get to Inbox Zero every day.

Benefits
  • 4 weeks paid time off (one week is between Christmas and New Year's)
  • Personal health, vision and dental insurance paid 100% by Capital Factory
  • Additional benefits such as 401k program (50% company matching), life insurance, short & long term disability and and employee assistance program
  • Parental leave including 10 weeks paid leave for birthing parents and 4 weeks paid leave for non-birthing parents
  • $1,000 personal innovation budget on your first year anniversary and then an additional $500 each anniversary thereafter
  • Coworking membership at Capital Factory with garage parking space, metro pass, or rideshare credits and access to the onsite gym
  • A priceless network

About Capital Factory
Capital Factory is the center of gravity for entrepreneurs in Texas, the number one startup state in the U.S. Hundreds of thousands of entrepreneurs, programmers, and designers gather day and night, in-person and online for meetups, classes, and coworking. With boots on the ground in Austin, Dallas, Houston and San Antonio, we meet the best entrepreneurs in Texas and introduce them to their first investors, employees, mentors, and customers. According to Pitchbook, Capital Factory has been the most active investor in Texas since 2010.

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