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Vehicle Fleet Administrator Jobs (NOW HIRING)

Rancho Tree Service

Fleet Administrator

Bakersfield, CA · On-site

$18 - $24/hr

Rancho is currently hiring for the position of FLEET ADMINISTRATOR . Rancho Tree Service is seeking ... This role is critical in ensuring our vehicles, equipment, and operators stay compliant, organized ...

Dondlinger Construction

Fleet Administrator

Wichita, KS · On-site

The Fleet Administrator provides administrative and clerical support for the crane and vehicle fleet, working closely with the Sales & Operations Manager of Allied Crane. This role is responsible for ...

Progressive Roofing

Fleet Administrator

Erie, PA

$18 - $23/hr

Schedule and track vehicle maintenance, repairs, and inspections. * Process purchase orders, invoices, and vendor communications related to fleet services. * Assist with driver compliance ...

Progressive Roofing

Fleet Administrator

Erie, PA · On-site

$18 - $23/hr

Schedule and track vehicle maintenance, repairs, and inspections. * Process purchase orders, invoices, and vendor communications related to fleet services. * Assist with driver compliance ...

Fairway Lawns, LLC

Fleet Administrator

Plano, TX

This role maintains vehicle and employee records, documentation, maintenance data, fuel programs ... Fuel & Operational Support Administer the fleet fuel card program, including issuance, activation ...

Fairway Lawns

Fleet Administrator

Plano, TX · On-site

Position Summary The Fleet Administrator is responsible for the day-to-day administration, accuracy ... This role maintains vehicle and employee records, documentation, maintenance data, fuel programs ...

Progressive Roofing

Fleet Administrator

Erie, PA · On-site

$18 - $23/hr

The Fleet Office Administrator plays a key role in maintaining the efficiency of our fleet ... This position supports day-to-day administrative tasks, assists with vehicle records, tracks ...

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Vehicle Fleet Administrator information

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$15

$26

$43

How much do vehicle fleet administrator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for vehicle fleet administrator in the United States is $26.43, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $28.85 per hour, depending on experience, location, and employer.

What is a vehicle fleet administrator?

Vehicle Fleet Administrators are responsible for managing and coordinating a company's fleet of vehicles. Their duties include scheduling maintenance, ensuring compliance with regulations, tracking vehicle usage, and handling documentation such as registrations and insurance. They play a key role in optimizing fleet efficiency, reducing costs, and ensuring all vehicles are safe and roadworthy. Additionally, they often liaise with drivers, vendors, and service providers to keep operations running smoothly.

What are the key skills and qualifications needed to thrive as a vehicle fleet administrator?

To thrive as a Vehicle Fleet Administrator, you need strong organizational skills, attention to detail, and experience in logistics or fleet management, often supported by a relevant diploma or associate degree. Familiarity with fleet management software, maintenance tracking systems, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and the capacity to multitask make someone stand out in this position. These skills are crucial for efficiently managing vehicle deployments, ensuring regulatory compliance, and minimizing operational costs.

What are some common challenges faced by vehicle fleet administrators, and how can they be effectively managed?

Vehicle Fleet Administrators often encounter challenges such as coordinating maintenance schedules, ensuring compliance with regulatory requirements, and managing unexpected vehicle breakdowns. To effectively manage these issues, it’s essential to use fleet management software to track vehicle status and maintenance needs, maintain clear communication with drivers and service providers, and stay updated on local regulations. Proactive planning and organization help minimize downtime and keep the fleet running smoothly.

What is the difference between Vehicle Fleet Administrator vs Vehicle Maintenance Coordinator?

AspectVehicle Fleet AdministratorVehicle Maintenance Coordinator
CredentialsOften requires a relevant administrative or logistics certificationTypically needs automotive or maintenance-related certifications
Work EnvironmentOffice-based with fleet management softwareCombination of office and on-site vehicle maintenance
Employer & IndustryLogistics, transportation, corporate fleetsAutomotive repair shops, fleet service providers
Search & Comparison IntentManaging fleet records, scheduling, and complianceCoordinating vehicle repairs and maintenance schedules

The Vehicle Fleet Administrator primarily manages fleet records, scheduling, and compliance, often working in an office environment. In contrast, the Vehicle Maintenance Coordinator focuses on vehicle repairs and maintenance coordination, often working both in the office and on-site. While both roles support fleet operations, their core responsibilities and required skills differ, making each essential for efficient fleet management.

What states have the most Vehicle Fleet Administrator jobs?

States with the most job openings for Vehicle Fleet Administrator jobs include:

What are popular job titles related to Vehicle Fleet Administrator jobs?

For Vehicle Fleet Administrator jobs, the most frequently searched job titles are:

Vehicle Fleet Administrator jobs near you
Infographic showing various Vehicle Fleet Administrator job openings in the United States as of September 2026, with employment types broken down into 65% Full Time, 34% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $54,970 per year, or $26.4 per hour.

Fleet Administrator

Greenwood, IN • On-site

George E. Booth Co.
Industrial Automation Equipment Manufacturing • 11 - 50 employees
Learn more about George E. Booth Co.external

Full-time

Retirement, PTO

Re-posted 20 days ago

Job description

George E. Booth Co. is an EEO Employer - M/F/Disability/Protected Veteran Status
George E. Booth Co., Inc is a family-owned and operatedindustrial automation sales company looking to hire their next full-time Fleet Administrator. Visit our website: www.gebooth.com to learn more about our family owned and operated company.
Summary/Objective:
The Fleet Administrator oversees the complete lifecycle management of thecompany's vehicle fleet. Responsibilities include vehicle registration andtitling, fuel program administration, vendor negotiations, GPS trackingmanagement, asset replacement planning, and coordination of vehicle branding toensure compliance and efficiency across all fleet operations.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential functions.
Manage vehicle registrations, titles, renewals, and ensurecompliance with all state and local regulations.
Ensure vehicles are properly equipped, documented, and readyfor deployment.
Maintain accurate and current records for all fleet assets.
Administer and monitor the company's fuel program, includingtracking usage and identifying trends.
Negotiate and manage vendor relationships for vehicles,fuel, maintenance, and related services.
Coordinate fleet assignments and deployment to new andexisting employees.
Implement and oversee GPS tracking systems across the fleet.
Prepare budgets, forecasts, and reports for fleet-relatedexpenses.
Manage design, production, and installation of vehiclegraphics and branding to ensure consistency with company standards.
Perform all other duties as assigned.
Supervisory Responsibility:
This position has limited supervisory responsibilities, primarily related tospecific projects or vendor coordination, rather than direct personnelmanagement.
Work Environment:
While performing job duties, the employee may be exposed to moving mechanicalparts, vibration, fumes, and airborne particles. Work may occasionally occur inextreme conditions at customer sites. Noise levels can be loud, and appropriatePersonal Protective Equipment (PPE), including hard hats, gloves, safetyglasses, safety shoes, and hearing protection must be worn as required.
Physical Demands:
The employee is regularly required to talk, listen, stand, walk, or movethroughout facilities and customer sites. Some tasks require extended periodsat a computer workstation. Specific visual requirements include close,distance, color, peripheral vision, depth perception, and the ability to adjustfocus.
Position Type and Expected Hours of Work:
This is a full-time position, Monday through Friday, 8:00 a.m.-5:00 p.m.Occasional evening or weekend work may be required as duties demand.
Travel:
Minimal overnight travel is expected. Local travel to customer sites and otheroffice locations, including headquarters, may be required.
Required Education and Experience:
High school diploma or GED with two to five years ofexperience in fleet management, logistics, or transportation operations.
Proficiency in fleet management software and MicrosoftOffice applications.
Preferred Education and Experience:
Associate's degree in logistics, transportation, business,or a related field, or 2-3 years of related industry experience.
Strong knowledge of vehicle maintenance, safety standards,and regulatory compliance.
Experience using telematics and GPS tracking systems.
Additional Eligibility Qualifications:
Valid driver's license required.
Other Duties:
This job description is not intended to cover all duties or responsibilitiesthat may be required. Job duties and requirements may change at any time, withor without notice.
Full benefits package starting on day one, competitivecompensation, PTO and matching 401(k).
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