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Utmb Event information

What is a utmb event?

A UTMB Event job involves supporting the organization and execution of Ultra-Trail du Mont-Blanc (UTMB) races, which are prestigious trail-running events. Responsibilities may include event planning, logistics coordination, athlete registration, course management, and volunteer oversight. These roles are crucial to ensuring a smooth and successful experience for participants, spectators, and sponsors. Depending on the position, tasks may be seasonal or year-round, requiring strong organizational and communication skills.

What does a utmb event coordinator do?

As a UTMB Event Coordinator, your daily tasks will involve managing logistics, coordinating with venues and vendors, tracking budgets, and ensuring all event components are on schedule. You’ll frequently collaborate with internal departments, external partners, and volunteers to support smooth event execution. Responsibilities may also include developing promotional materials, overseeing event registration, and troubleshooting issues in real time. This dynamic role offers a mix of office-based planning and on-site management during event days, making adaptability and strong communication essential. UTMB Event Coordinators often balance multiple projects simultaneously, providing valuable experience for career advancement within event management or higher education administration.

What are the key skills and qualifications needed to thrive in the utmb event position?

To thrive in a UTMB Event Coordinator role, you typically need strong project management skills, attention to detail, and experience in event planning; a bachelor's degree in hospitality, communications, or a related field is often preferred. Familiarity with event management software, budgeting tools, and proficiency with Microsoft Office Suite are generally expected. Outstanding interpersonal skills, adaptability, and the ability to multi-task are vital soft skills for successfully coordinating large-scale events. These qualifications are crucial for ensuring seamless event execution and effective collaboration with team members, vendors, and stakeholders.

What are popular job titles related to Utmb Event jobs in Texas?

For Utmb Event jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Utmb Event jobs in Texas look for?

The top searched job categories for Utmb Event jobs in Texas are:

Utmb Event jobs near you
Infographic showing various Utmb Event job openings in Texas as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

University Events Catering Coordinator - Catering

UTMB Health

Galveston, TX

$17 - $19/hr

Full-time

Re-posted 6 days ago

UTMB Health rating

7.3

Company rating: 7.3 out of 10

Based on 168 frontline employees who took The Breakroom Quiz

267th of 893 rated healthcare providers

Job description

Minimum Qualifications:

High school graduate or GED. , and one (1) year of previous related food service. Must also have a valid Texas driver's license and complete Safe Driving training.

Preferred Qualifications:

  • Banquet experience.
  • Relevant experience working in a healthcare or academic setting.
  • Working knowledge of CaterTrax

Job Summary:

Manages, plans, and executes all catered events through the Department of University Events. Provide quality service in the preparation, set-up, and clean-up of catered events in accordance with department standards. These events will occur on all four UTMB campuses. Coordinates with all event hosts and staff, non-UTMB contract employees, contract kitchen staff, and University Events management to provide services to multiple locations on different campuses within the UTMB Health System.

Salary Range:

$17 to $19 an hour; actual salary commensurate with experience, with benefits.

Job Duties:

  • Manage, oversee, and execute official UTMB catered events. Responsibilities include direct supervision of personnel and temp staff hired for each event. Oversee the planning and production of all said events.
  • Coordinates with the kitchen for timely pick-up and delivery to multiple locations utilizing available transportation.
  • Responsible for the coordination, ordering, and delivery of floor stocks and supplies for all UTMB campus Special Use Facilities and planned events.
  • Ensures all items are delivered as requested by a customer using problem-solving resolution with the kitchen and temporary staffing.
  • Ensures proper food temperatures are maintained on all food items in accordance with department policy and notifies management if the equipment is not maintaining a proper temperature.
  • Demonstrates correct usage of utensils and portion control according to established procedure.
  • Ensures attractive garnishing and food display in accordance with department standards.
  • Actively practices principles learned, including, but not limited to, the following topics: universal precautions, patient rights, fire safety, disaster preparedness, general safety, hazard communication, continuous process improvements, and HACCP. These are also taught to temporary staff and monitored as per UTMB standards.
  • Supervises temporary staff to provide set-up, service, and clean-up to multiple events in multiple locations.
  • Responsible for facility oversight with special events, coordinating with departments of Police, Maintenance, and facility management.
  •  May assist with coordination of events, and/or administrative tasks in Business Operations and Facilities, as needed.
  • Performs related duties as required.

Knowledge/Skills/Abilities:

  • Ability to lead and motivate event teams and volunteers.

  • Proven experience and ability in managing multiple projects and strong attention to detail.

  • Ability to work independently and willingness to take initiative.

  • Excellent communication and interpersonal skills with a high degree of professionalism and competence in working with a variety of individuals, including university executives and 
    administrators, deans, department chairmen, and external constituencies.

Work Schedule:

Occasionally work evenings, weekends, and travel when necessary.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

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