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Unit Secretary Jobs in Portland, CT (NOW HIRING)

Montville Public Schools

Part Time Secretary

Oakdale, CT · On-site

$21.02/hr

Secretarial/Clerical/Secretary - Part Time Date Posted: 7/30/2026 Location: Oakdale Date Available: 08/24/2026 Position Description: Part-Time Secretary 10-month position Location: Oakdale Elementary ...

Montville Public Schools

Part Time Secretary

Oakdale, CT · On-site

$21.02/hr

Secretarial/Clerical/Secretary - Part Time Date Posted: 7/30/2026 Location: Oakdale Date Available: 08/24/2026 Position Description: Part-Time Secretary 10-month position Location: Oakdale Elementary ...

State of Connecticut

Secretary 2

Hartford, CT · On-site

$58K - $75K/yr

The Secretary 2 will screen materials, determine required action, and recommend actions to ... Knowledge of * business communications; * department's/unit's policies and procedures; * business ...

State of Connecticut

Secretary 2

Hartford, CT · On-site

The Secretary 2 will screen materials, determine required action, and recommend actions to ... Knowledge of * business communications; * department's/unit's policies and procedures; * business ...

West Hartford Public Schools

Lead Secretary

Hartford, CT · On-site

$44K - $60K/yr

Lead Secretary Position West Hartford Public Schools seeks an outstanding candidate for the position of lead secretary at Morley Elementary School. The lead secretary supports the school community by ...

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Showing results 21-40

All JobsUnit Secretary JobsUnit Secretary Jobs in Portland, CT

Unit Secretary information

See Portland, CT salary details

$29.9K

$49.2K

$57.7K

How much do unit secretary jobs pay per year?

As of Aug 23, 2026, the average yearly pay for unit secretary in Portland, CT is $49,170.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $52,700.00 per year, depending on experience, location, and employer.

What is a unit secretary?

Unit Secretaries are administrative professionals who work in healthcare settings, such as hospitals or clinics, to support medical staff by performing clerical and organizational tasks. They are responsible for managing patient records, scheduling appointments, answering phones, and facilitating communication between patients, nurses, and doctors. Their work helps ensure the smooth operation of healthcare units, allowing medical staff to focus on patient care. Unit Secretaries play a crucial role in maintaining accurate documentation and efficient workflow within the unit.

What does a unit secretary do?

As a unit secretary, your job is to perform clerical and supportive work in a hospital unit. This includes keeping track of patients and physicians, ensuring the nursing station is staffed at all times, providing directions to visitors, and maintaining inventory (so all supplies are available when needed). To support the primary aspects of this job, unit secretaries often help patients and visitors fill out forms, communicate with other staff members, answer telephones, and assist as needed during emergencies. You need to be familiar with medical procedures and abbreviations, able to respond to requests from staff and visitors, and capable of multitasking.

What are the key skills and qualifications needed to thrive as a unit secretary, and why are they important?

To thrive as a Unit Secretary, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring additional clerical or medical office training. Familiarity with hospital information systems, electronic health records (EHRs), and standard office software like Microsoft Office is typically required. Excellent communication, multitasking, and customer service abilities help Unit Secretaries interact effectively with staff, patients, and families. These skills ensure efficient unit operations, accurate recordkeeping, and a supportive environment for both patients and healthcare professionals.

How does a unit secretary collaborate with clinical staff to ensure efficient patient care?

Unit Secretaries play a vital role in supporting nurses, physicians, and other healthcare professionals by managing communications, scheduling, and documentation. They often serve as the first point of contact for both staff and patients, relaying messages, transcribing doctors' orders, and coordinating patient admissions or discharges. Effective collaboration requires strong organizational skills and the ability to prioritize tasks in a fast-paced environment. By keeping records accurate and workflows smooth, Unit Secretaries help the clinical team focus on direct patient care.

What is the difference between Unit Secretary vs Medical Secretary?

AspectUnit SecretaryMedical Secretary
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; medical office certification optional
Work EnvironmentHospitals, clinics, healthcare facilitiesMedical offices, clinics, healthcare settings
Job ResponsibilitiesManaging patient records, scheduling, communication with staffHandling correspondence, scheduling, billing, medical transcription

While both roles support healthcare operations, Unit Secretaries primarily work in hospital settings managing patient and administrative tasks, whereas Medical Secretaries often work in outpatient clinics focusing on documentation and billing. Both roles require strong organizational skills and familiarity with medical terminology, but their specific duties and work environments differ.

Do you need a certification to be a unit secretary?

A certification is not typically required to become a unit secretary, but obtaining a Certified Medical Administrative Assistant (CMAA) or similar credential can improve job prospects. Employers often look for strong organizational skills, familiarity with medical terminology, and proficiency in office software. Certification can demonstrate competence but is not universally mandatory.

Is it hard to be a unit secretary?

Being a unit secretary involves managing administrative tasks such as scheduling, patient records, and communication within a healthcare setting. The role requires strong organizational skills, attention to detail, and proficiency with office software, but it is generally considered manageable with proper training and experience.
More about Unit Secretary jobs

What cities near Portland, CT are hiring for Unit Secretary jobs?

Cities near Portland, CT with the most Unit Secretary job openings:

Unit Secretary jobs near you
Infographic showing various Unit Secretary job openings in Portland, CT as of August 2026, with employment types broken down into 2% As Needed, 78% Full Time, 12% Part Time, and 8% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $49,170 per year, or $23.6 per hour.

Lead Secretary

West Hartford Public Schools

West Hartford, CT • On-site

Other

Re-posted 17 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary/Clerk
Date Posted:
8/12/2026
Location:
King Philip Middle School
Date Available:
09/02/2026
Closing Date:
08/21/2026
West Hartford Public Schools seeks an outstanding candidate for the position of lead secretary at King Philip Middle School. The lead secretary supports the school community by providing a welcoming environment and secretarial support to the Principal and staff members. This is a full-time, 12-month position with full benefits.
Qualifications:
  • Prior secretarial experience in a school setting
  • Excellent organizational, verbal and written communication skills.
  • Ability to handle multiple tasks in a fast-paced environment.
  • Excellent interpersonal and problem solving skills; ability to work with confidential information and attention to detail.
  • Fluent computer skills including: Power School, Google Workspace, Canva, Smore, Microsoft Office, and AESOP.
  • Ability to perform responsibly, interact with staff and public in a self-reliant, courteous, and professional manner.
  • Ability to work independently with minimal supervision.
Duties: Duties for this position include, but are not limited, to the following:
  • Provide secretarial support to the Principal and staff members.
  • Co-leading a main office staff.
  • Complete daily assignments and all job related responsibilities with care, accuracy and in a timely manner.
  • Oversee functions of office staff and act as a liaison between staff and administrators
  • Maintain files and records.
  • Prepare and monitor the budget process throughout the fiscal year.
  • Provide additional support as needed.

Please include a current resume and 3 letters of recommendation dated within the last 365 days.
Excellent salary, benefits and working conditions.
Salary: negotiable per the WHFES Union salary schedule.
Click here for a message from WHPS to our prospective employees!
Equity and Anti-Racism Vision
We, the members of West Hartford Public Schools, dedicate ourselves
to the pursuit of equity. Equitable schools are those that value and
honor ALL in our community as unique individuals capable of
maximizing their true potential. We make a solemn promise to identify
and dismantle all elements of systemic racism and historical inequities.
We vow to clear paths, with a relentless duty to those in traditionally
marginalized groups. We pledge to partner with ALL families in the
service of the success of each child.
Attachment(s):
  • WHFES Contract

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