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Unit Secretary Jobs in Philadelphia, MS (NOW HIRING)

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Unit Secretary information

See Philadelphia, MS salary details

$25.4K

$41.7K

$49K

How much do unit secretary jobs pay per year?

As of Aug 16, 2026, the average yearly pay for unit secretary in Philadelphia, MS is $41,741.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,500.00 and $44,700.00 per year, depending on experience, location, and employer.

What is a unit secretary?

Unit Secretaries are administrative professionals who work in healthcare settings, such as hospitals or clinics, to support medical staff by performing clerical and organizational tasks. They are responsible for managing patient records, scheduling appointments, answering phones, and facilitating communication between patients, nurses, and doctors. Their work helps ensure the smooth operation of healthcare units, allowing medical staff to focus on patient care. Unit Secretaries play a crucial role in maintaining accurate documentation and efficient workflow within the unit.

What does a unit secretary do?

As a unit secretary, your job is to perform clerical and supportive work in a hospital unit. This includes keeping track of patients and physicians, ensuring the nursing station is staffed at all times, providing directions to visitors, and maintaining inventory (so all supplies are available when needed). To support the primary aspects of this job, unit secretaries often help patients and visitors fill out forms, communicate with other staff members, answer telephones, and assist as needed during emergencies. You need to be familiar with medical procedures and abbreviations, able to respond to requests from staff and visitors, and capable of multitasking.

What are the key skills and qualifications needed to thrive as a unit secretary, and why are they important?

To thrive as a Unit Secretary, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some employers preferring additional clerical or medical office training. Familiarity with hospital information systems, electronic health records (EHRs), and standard office software like Microsoft Office is typically required. Excellent communication, multitasking, and customer service abilities help Unit Secretaries interact effectively with staff, patients, and families. These skills ensure efficient unit operations, accurate recordkeeping, and a supportive environment for both patients and healthcare professionals.

How does a unit secretary collaborate with clinical staff to ensure efficient patient care?

Unit Secretaries play a vital role in supporting nurses, physicians, and other healthcare professionals by managing communications, scheduling, and documentation. They often serve as the first point of contact for both staff and patients, relaying messages, transcribing doctors' orders, and coordinating patient admissions or discharges. Effective collaboration requires strong organizational skills and the ability to prioritize tasks in a fast-paced environment. By keeping records accurate and workflows smooth, Unit Secretaries help the clinical team focus on direct patient care.

What is the difference between Unit Secretary vs Medical Secretary?

AspectUnit SecretaryMedical Secretary
CredentialsHigh school diploma or equivalent; certification optionalHigh school diploma; medical office certification optional
Work EnvironmentHospitals, clinics, healthcare facilitiesMedical offices, clinics, healthcare settings
Job ResponsibilitiesManaging patient records, scheduling, communication with staffHandling correspondence, scheduling, billing, medical transcription

While both roles support healthcare operations, Unit Secretaries primarily work in hospital settings managing patient and administrative tasks, whereas Medical Secretaries often work in outpatient clinics focusing on documentation and billing. Both roles require strong organizational skills and familiarity with medical terminology, but their specific duties and work environments differ.

Do you need a certification to be a unit secretary?

A certification is not typically required to become a unit secretary, but obtaining a medical administrative or healthcare-related certification can improve job prospects and demonstrate relevant skills. Most employers prioritize clerical experience, organizational skills, and familiarity with medical terminology and office software.

Is it hard to be a unit secretary?

Being a unit secretary involves managing administrative tasks such as scheduling, patient records, and communication within a healthcare setting. The role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently, but it is generally considered manageable with proper training and experience.
More about Unit Secretary jobs

What cities near Philadelphia, MS are hiring for Unit Secretary jobs?

Cities near Philadelphia, MS with the most Unit Secretary job openings:

Unit Secretary jobs near you
Infographic showing various Unit Secretary job openings in Philadelphia, MS as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 13% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $41,741 per year, or $20.1 per hour.

Secretary-(Part-time)

Kemper County School District

De Kalb, MS • On-site

Full-time, Part-time

Re-posted 10 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
9/11/2025
Location:
Kemper County School DistrictSECRETARY
TITLE: Secretary (Child Nutrition Department) Part-time
QUALIFICATIONS: High School diploma or better.
The ability to type and have a good general knowledge of office procedures and bookkeeping.
Experience in the leadership role and documented evidence of secretarial ability with emphasis on good personnel relations and office procedures.
Enjoy working with children.
Knowledge of clerical skills, grammar, spelling, punctuation, message format, telephone skills, and the ability to detect and correct errors.
Proficient in use of office equipment, including ten-key calculator, copier, telephone system, etc.
REPORTS TO: Child Nutrition Director
Performance Responsibilities:
  1. Works closley with the Child Nutrition Department to ensure that all students have access to nutritious, balanced meals.
  2. Responsible for correctness of grammar, spelling, format, and punctuation.
  3. Receives telephone calls and visitors, exercising tact and diplomacy in ascertaining the nature of the request,
  4. Types and processes correspondence.
  5. Types and runs off forms as needed.
  6. Types and processes forms as required for daily, weekly, and monthly reports.
  7. Assists in ordering office supplies.
  8. Verifies receipts of all incoming supplies and equipment.
  9. Lines up claims vouchers for payment to vendors for school supplies and equipment.
  10. Counts monies received by the office, makes deposits and receipts appropriate persons. Maintains financial records of activity accounts.
  11. Performs any other duties as assigned by the principal or assistant principal/director.
TERMS OF EMPLOYMENT:
Ten, eleven, or twelve-month year. Salary and work year to be established by the Board.
EVALUATION:
Performance on this job will be evaluated by the director/principal/administrator in accordance with provisions of the Board's policy on evaluation.

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