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Region Office Secretary

UFCW Region 6

www.ufcw.org

Organization:

United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location:

Itasca, Illinois (on-site)

Position Description:

The Region Office Secretary performs the clerical secretarial, administrative and business detail for the

Region Director, and Executive Assistant.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

Duties include, but are not limited to, typing, preparing and submitting expense vouchers, reviewing and

submitting regional staff expense vouchers and weekly written reports, opening and distributing mail,

preparing outgoing mail and UPS material, preparing outgoing faxes and distributing all incoming faxes,

composing correspondence, scheduling appointments, arranging travel schedules, answering telephone

calls and filing.

Functions as administrator for office attendance records and leave balances, extended sick leave records

and vacation requests. Performs time and attendance data entry. Forwards weekly attendance reports

to the International.

Prepares and tracks strike and boycott subsidies for local unions and maintains monthly Strike and

Boycott Report.

Records local union organizing campaigns wins and losses. Updates Organizing Department

Information Network (ODIN) computer programs. Prepares organizing literature and handbills.

Maintains current and expired contract files, prepares and sends out correspondence requesting new

contracts and updates quarterly contract reports.

Maintains trust documents and prepares and sends out correspondence requesting information on trust

funds. Executes administrative aspects of seminars and large meetings.

Orders office supplies, prepares office billings for payment and maintains records for office billings and

accounts. Maintains yearly maintenance agreements and keeps office equipment in working order.

The Region Office Secretary also shares limited duties of the Secretary to the Director.

Protects region office operations by processing and maintaining sensitive and confidential

communications including, but not limited to, personnel matters, labor relations matters, and financial

matters.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability

required. Reasonable accommodations may be made to enable qualified individuals with disabilities

to perform the essential functions.

Education and/or Experience

This position requires previous secretarial work experience. Experience and knowledge of the UFCW’s

structure, policies, and procedures is desired.

Secretarial Skills

Shorthand or fast notes ability is required. Keyboarding: 65 WPM

Computer/Software Skills

Ability use MS Word and Excel to create and properly finalize documents related to duties and

responsibilities is required. Ability to accurately maintain databases is required. Must be willing to

acquire new software skills.

Communication Skills

Ability to professionally compose correspondence using proper grammar and sentence structure is

required. Ability to read and interpret documents, policy and procedure manuals, and the ability to

communicate them to others. Excellent telephone skills in handling members, local unions and the

general public and be able to assist or refer them to the proper office or individua

Other Knowledge/Skills/Abilities Required

Must have ability to perform a wide range of administrative and general support duties of a highly

responsible and confidential nature.

Must have excellent organizational skills.

Must be able to prioritize work assignments with little or no supervision.

Ability to work well with others.

Must be able to add, subtract, multiply and divide in all units of measure.

Must have basic analytical skills.

Ability to apply common sense, understanding and carry out instructions furnished in written, oral and

diagram form.

Job Demands

Willingness to perform a wide range of administrative and general support duties of a highly responsible

and confidential nature.

Working Conditions

The work is performed in a normal office environment. The noise level in the work environment is

usually moderate.

Physical Demands

The position involves, but is not limited to, written and oral communication skills, use of computer

keyboard, close vision, sitting for long periods, stooping, bending and reaching.

This is an exempt position under the Fair Labor Standards Act (FLSA).

Reasonable accommodations will be provided pursuant to state and federal laws.

*Skills assessments with passing scores are required as part of our pre-employment process. *

COMPENSATION

Salary Range: $55,500 – $64,478.

The UFCW provides a very generous benefits package, including:

Duration:

• This is a full-time position; posting closes when position is filled.

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer.

Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.