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Role: Workday UAT Consultant

open rate

Location: Remote

Experience: 5+ years

Share resume with your resource can also provide a 1-2 Page Write Up of how they envision a clear, actionable methodology for accelerating Expense UAT, managing defects under a tight timeline, and validating Check/EFT transaction paths that’d be extremely helpful for evaluation purposes.

The Contractor shall perform the Services remotely and/or on-site as required by the Department. All work will be done under the sole authority of the Department and its selected designees. Mandatory weekly progress meeting participation with the Department's designated project manager is required

The Contractor shall deliver a streamlined Project Management and UAT Work Plan to the project team within five (5) business days of the contract award. This plan must detail the testing approach, weekly execution burn-down schedules, and resource management controls.

• Risk & Defect Tracking: The Contractor shall perform continuous risk identification and maintain a dynamic UAT Defect Log. Defects must be briefed during weekly status meetings and categorized by severity (Critical, High, Medium, Low). Each entry must include a functional description, business process step impact, assigned owner, and remediation progress.

4.2. Workday Expense UAT Management & Execution (Core Focus)

• Test Script Engineering: Design, write, and execute comprehensive end-to-end UAT test cases that mimic exact county business scenarios within the Expense Report Event business process.
• Reimbursement Method Validation: Validate downstream settlement workflows specifically configured for internal employee reimbursements via Check and EFT (ACH) processing channels. Ensure proper general ledger impacts, accurate bank file layout formatting, and successful transactional routing.
• Role-Based Security Validation: Audit and test Workday Security Groups (e.g., Employee, Manager, Cost Center Manager, Expense Auditor) to verify data access boundaries and strict compliance with financial routing controls.
• Defect Remediation Coordination: Document, log, and track configuration bugs within Workday Sandbox/Preview tenants. Work directly with the technical implementation team to isolate, resolve, and re-test routing failures or ledger posting errors.
• End-User Testing Coordination: Facilitate structured testing cycles with designated County stakeholders and subject matter experts (SMEs), guiding them through the execution and official sign-off of assigned test scripts.

The selected contractor will provide the following formal deliverables during the 3-to-4-month engagement:

1. Project Kickoff & UAT Work Plan: Detailed testing schedule, weekly milestone baselines, and resource allocation mapping, due within 5 business days of award.
2. Workday Expense UAT Script Repository: Comprehensive, step-by-step testing scripts mapped explicitly to Check/EFT processing channels, role-based security groups, and approval paths, due within 20 calendar days of award.
3. Weekly Testing Progress Logs & Defect Trackers: Weekly burn-down reports showing cumulative passed, failed, and blocked test scripts alongside categorized configuration defect logs.
4. Final UAT Defect Summary & Expense Sign-off Report: Consolidated remediation documentation proving all tracked bugs are closed or mitigated, providing formal readiness sign-off for production deployment, due 10 business days prior to contract end.
5. Closeout & Knowledge Transfer Package: Procedural testing manuals and administrative hand-off documentation to enable long-term operational sustainability by internal County personnel.

6.1. Required Technical Certifications

The proposed consultant must provide verified proof of active, current certifications in at least one of the following official Workday tracks:

• Track A (Partner Deployment Track): Workday Financials Core AND Workday Expenses
• Track B (Independent / Client-Side Track): Workday Pro Financials Core

6.2. Professional Experience

• A minimum of five (5) years of direct experience performing functional testing, configuration validation, or implementation support within the Workday Financial Management ecosystem.
• Proven track record of successfully leading UAT cycles for at least two (2) distinct Workday Expense module deployments or significant optimization projects.
• Demonstrated mastery of Workday business processes (specifically the Expense Report Event), role-based security configurations, and internal employee settlement systems (Checks and EFT processing).