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1. Per the presiding judge’s direction, assists as necessary with the legal and administrative needs of a jury trial.
2. Attends and participates in trainings and meetings.
3. Upholds all Court policies and procedures.
4. Operates copiers, computer, Zoom audio/video functions, phones, and fax machine.
5. Performs other duties as assigned by the Chief Court Clerk, Court Administrator, Chief Judge, Associate Judges, and Pro Tempore Judges.

Level II: must perform all of the Level I duties and the following:

1. In the absence of the Chief Court Clerk or a Level III Court Clerk, serves as a resource to Level I positions to guide and train.
2. Will be assigned cases that may be more complex than other cases.
3. Assists in the deposit of funds to accounting for Tribal Court fines and fees.
4. Assists in drafting the Court’s standard operating procedures.

Level III: must perform all of the Level I and II duties and the following:

1. Provides back up support for the Chief Court Clerk. May assist the Chief Court Clerk with duties, as assigned.
2. Completes research and projects for Court Clerks, such as assisting with development and implementation of the Full Court system.
3. Acts a subject matter expert in the Court Clerk field.

SUPERVISORY RESPONSIBILITIES

Level I has no supervisory responsibilities.  Level II and III may serve as a resource to others within the department. Level III may act as Chief Court Clerk in the absence of Chief Court Clerk.

Qualifications and Requirements

• Prefer experience in the areas of legal procedure for criminal and civil cases, included but not limited to fishing/hunting, juvenile, probate, child welfare, guardianship, and child support, or must demonstrate an ability to learn Court processes quickly to produce accurate work.
• Prefer experience with Tribal Courts and/or tribal communities.

• High School Diploma or GED required; and one year Court Clerk experience or Associate’s Degree or equivalent combination or related experience or education. Must have two years of related experience to qualify, if experience is not as a Court Clerk. .
• Intermediate to Advanced experience and knowledge using word processing and spreadsheets is required (i.e. Word for Windows, Excel, Access, etc.)

Employees must meet the following criteria to move to the Level II:

• Must be able to demonstrate the skills and ability of the higher level duties;
• Performance evaluation completed within the last six months at a contributory or higher level; and
• Must be recommended by the Supervisor, Tribal Court Judges and management staff within the Tribal Court.

• High School Diploma or GED required; two years Court Clerk experience. A Bachelor’s Degree from an accredited university and two years of court related experience may qualify. Or satisfactory equivalent combination of education and experience.
• Advanced experience and knowledge using word processing and spreadsheets is required (i.e. Word for Windows, Excel, Access, etc.)
• Advanced experience with Court automated processing servers, such as Full Court Enterprise.

Employees must meet the following criteria to move to the Level III:

• Must be able to demonstrate the skills and ability of the higher level duties;
• Must qualify and be approved for a promotion under the Promotion Policy, 325.01; and
• Must be recommended by the Supervisor, Tribal Court Judges and management staff within the Tribal Court.

• High School Diploma or GED required; six years Court Clerk experience. A Bachelor’s Degree from an accredited university and six years of court related experience may qualify. Or satisfactory equivalent combination of education and experience.
• Advanced experience and knowledge using word processing and spreadsheets is required (i.e. Word for Windows, Excel, Access, etc.)
• Advanced experience with Court automated processing servers, such as Full Court Enterprise.

Note: Part-time work is prorated in crediting experience (e.g., if you work 20 hours per week for a 12-month period, you will be credited with six months of experience).

• Employee must demonstrate the ability to interact tactfully and positively with Tribal members, all levels of staff, and management.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and professional correspondence.
• Ability to effectively present information and respond to questions.
• Ability to speak effectively before groups or co-workers.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to solve practical problems and deal with a variety of variables in situations where limited standardization exists.
• Ability to apply common sense understanding to interpret and follow instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, and Registrations:

• Related course and/or training certification preferred.

• Strong work ethic and personal responsibility.
• Ability to take initiative on individual duties and team responsibilities.
• Punctual with good time management, attention to detail, and personal responsibility.
• Active learners, adaptive, reliable, and action oriented.
• General office experience performing a variety of complex duties at moderate difficulty, in positions which involve individual judgment and knowledge of policies, procedures, and responsibilities of an office environment.
• Ability to organize work, set priorities, and meet deadlines.
• Ability to explain Tribal Court filing procedures.
• Excellent oral and written communication skills.
• Ability to be flexible and adapt to last minute assignment changes.
• Ability to work both independently and as a team.
• Ability to develop and maintain effective working relationships with demonstrated intellect and decision making skills.
• Ability to maintain composure in high stress situations and while dealing with distraught parties and/or members of the public.
• Strong customer service skills to work with the parties and the public.
• Strong computer skills, including data entry and typing experience.

Must be able to acceptably pass a background check prior to and periodically throughout employment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear.
• The employee is occasionally required to stand, walk, and reach with hands and arms.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
• The noise level in the work environment is usually moderate.
• Must be able to lift and carry up to 25 pounds frequently.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• Work is performed in an office setting.

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

INDIAN PREFERENCE EMPLOYER AS REQUIRED BY LAW