Trials Manager Jobs in Madison, WI (NOW HIRING)

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Job Category: University Staff
Employment Type: Regular
Job Profile: Financial Specialist I
Job Summary:
TheUniversity of Wisconsin Carbone Cancer Center (UWCCC) Clinical Research Finance Office (CRFO)is looking for a Clinical Research Financial Specialistto join our team. The CRFO supports financial activities across the spectrum of pre-award (budgets) and post-award (accounting) for clinical trials conducted at the UWCCC. The Clinical Research Financial Specialist supports the financial administration of cancer-focused clinical research studies within UWCCC. Working closely with research teams, the CRFO staff, study sponsors, and campus partners, this role is responsible for maintaining financial data in research systems, processing participant payments, establishing work orders, and reviewing clinical trial expenses for accuracy and completeness. This position is ideal for someone who enjoys working with data, solving problems, and supporting complex processes in a mission-driven environment. Successful candidates are detail-oriented, organized, and motivated to contribute to research that advances scientific discovery and improves outcomes for patients and families affected by cancer.
Key duties will include:

• Configuration of clinical trial budgets within our Clinical Trials Management System (OnCore) and management of handoff process from budgeting team to accounting team.
• Coordinate with the accounting team to reconcile payments received from study sponsors.
• Manage aspects of the participant reimbursement process, including setup of studies and participants in the payment system, submission of travel expense requests, and acting as the point-of-contact for questions from study teams.
• Monthly expense review and reconciliation between Workday and other systems (OnCore, Smartsheet).
• Set up, submit changes to, and close out purchase orders/internal work orders as needed for trials.

Why join us?

• Be part of anNCI-Designated Comprehensive Cancer Center, working with leaders in oncology research.
• Help patients access cutting-edge therapies and play a role in advancing the future of cancer care, where patients often have limited treatment options and access to groundbreaking therapies.
• This is a great opportunity for those with financial experience looking for a mission-driven opportunity to apply your skills, or those with clinical research experience looking for an administrative position.

Additional information:

• This position is full or part-time, 75%-100%
• It is anticipated that this position will be remote and requires work be performed at an offsite, non-campus work location.
• Regular business hours are Monday through Friday 8:00a.m.- 4:30p.m.

Key Job Responsibilities:

• Drafts basic communications and reports and maintains organization of varied records to provide administrative support within a specified work unit

• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

• Answers general fiscal questions and provides information based on set materials and standards to various audiences

• Audits or processes transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Configures clinical trial budgets in clinical trials management system (OnCore)

• Audits or reconciles original purchase documents with payments

• Completes departmental processing of fully executed contracts

Department:
School of Medicine and Public Health, Carbone Cancer Center, Operations Grants and Fiscal Office
Our mission is a commitment to defeating cancer through rapid application of groundbreaking research, prevention, and treatment. The University of Wisconsin (UW) Carbone Cancer Center has been an NCI-Designated Comprehensive Cancer Center since 1973. UW Carbone is an integral part of the UW School of Medicine and Public Health and UW Health, bringing together more than 330 physicians and scientists from 50 departments and nine schools to conduct research and translate laboratory discoveries into new patient treatments. UWCCC builds community by creating a collaborative, respectful, and welcoming environment in which all faculty, students, and staff will thrive.
Compensation:
The starting hourly wage for the position is $24.00 per hour; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
SMPH University Staff Benefits Flyer 2026
Required Qualifications:

• One or more years of experience in finance, accounting, healthcare administration, research administration, clinical trials, or a related field.

Preferred Qualifications:

• Experience with financial tasks such as processing payments, invoices, purchase orders, work orders, expense transactions, and reconciliation.
• Experience with clinical trials (preferably oncology trials), including protocol administration, participant management, billing compliance, finance, regulatory, or QA/Compliance.
• Experience working with financial systems, databases, or enterprise resource planning (ERP) systems such as Workday
• Experience working with clinical trials management systems (CTMS) such as OnCore.

Education:
Associate's degree in Business Administration, Accounting, Finance, Healthcare Administration, Public Health, or related field preferred.
How to Apply:
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• Cover letter required
• Resume required
Your cover letter should address how your training and experience aligns with the preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas.The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.This position is an ongoing position that will require continuous work eligibility.If you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Gabby Fisk, gfisk@wisc.edu
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Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
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