Job Title: Temporary Scanning and Copying Specialist/Full-Time Potential!
If interested, APPLY NOW!
6-8 Weeks
Pay Rate: $20.00/Hour
Job Description:
As a Scanning and Copying Specialist, you will play a vital role in ensuring the efficient operation of our document management system. Your primary responsibilities will include:
- Accurately scanning and copying a variety of documents.
- Maintaining organization within digital and physical files.
- Providing support to other departments as needed.
Key Responsibilities:
- Document Scanning:
- Utilize high-speed scanners to convert paper documents into digital format.
- Ensure the quality and clarity of scanned images, adjusting settings as necessary.
- Organize scanned documents according to established procedures and file naming conventions.
- Copying and Reproduction:
- Operate photocopiers and other reproduction equipment to create duplicates of documents.
- Monitor equipment performance and perform routine maintenance tasks to ensure optimal functionality.
- Handle sensitive or confidential materials with discretion and in accordance with company policies.
- File Organization:
- Maintain orderly digital and physical filing systems, ensuring easy retrieval of documents when needed.
- Label files accurately and update indexes or databases to reflect changes.
- Assist in periodic file purging or archiving activities to optimize storage space.
- Quality Assurance:
- Regular quality checks on scanned and copied documents are conducted to identify errors or discrepancies.
- Rectify issues promptly and communicate with relevant stakeholders to prevent recurrence.
- Collaboration and Support:
- Collaborate with colleagues across departments to fulfill scanning and copying requests in a timely manner.
- Provide assistance with document retrieval, distribution, or other related tasks as requested.
- Offer guidance and training to new employees on scanning and copying procedures and equipment operation.
Qualifications:
- A high school diploma or equivalent, as well as additional education or certification in office administration or related fields, is a plus.
- Prior experience in document scanning, copying, or records management is preferred.
- Proficiency in operating scanning equipment, photocopiers, and other office machinery.
- Strong attention to detail and accuracy, with the ability to maintain focus during repetitive tasks.
- Excellent organizational skills and the ability to prioritize workload effectively.
- Familiarity with document management software and basic computer skills.
- Ability to handle confidential information with integrity and discretion.
- Effective communication skills and a collaborative mindset.
Physical Requirements:
- Ability to lift and carry boxes of documents weighing up to 25 pounds.
- Extended periods of standing or sitting may be required while operating, scanning, and copying equipment.