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As of May 28, 2026, the average yearly pay for temporary patent docketing in the United States is $73,557.00, according to ZipRecruiter salary data. Most workers in this role earn between $60,000.00 and $80,000.00 per year, depending on experience, location, and employer.
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Commercialization Specialist

Commercialization Specialist

University of Texas at Dallas

Richardson, TX • On-site

$105.30K - $105.80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

University Of Texas At Dallas rating

6.3

Company rating: 6.3 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

448th of 528 rated colleges and universities

Job description

Posting Details
Posting Number S05279P Position Title Commercialization Specialist Functional Title Data Management Specialist Department Innovation & Commercialization Salary Range up to $56,000 DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 11/13/2023 Posting Close Date Open Until Filled Yes Desired Start Date 12/04/2023 Job Summary
The UT Dallas Office of Technology Commercialization (OTC) is seeking a qualified candidate to fill an operations role for the management of intellectual property including overseeing our IP database system, providing general patent docketing support, and providing general invention compliance support for the OTC.
Minimum Education and Experience
Bachelor's Degree.
Six months experience with document processing and basic office support.
Equivalent education and experience will be considered.
Preferred Education and Experience
The ideal candidate will have at least 2-3 years of prior legal support experience in intellectual property, patent docketing, and Bayh-Dole reporting compliance.
  • Effective writing skills (including excellent proofreading, spelling, grammar, and punctuation).
  • Extreme attention to detail and exceptional organizational skills.
  • Demonstrated ability to work under pressure and to meet inflexible deadlines on your own initiative.
  • Excellent verbal communication skills.
  • Excellent interpersonal and communication skills, especially in constructing email communications with patent law firms.
  • Proficient computer skills including the Microsoft Office Suite.
  • Preferably, the candidate will have experience with Inteum's Minuet database or similar database system for IP management within a technology transfer environment.
Essential Duties and Responsibilities
Develop a thorough understanding of OTC's intellectual property database system sufficient to navigate and perform all operations as required by OTC. Develop a solid understanding of the patent process steps and rules, OTC invention disclosure steps, and invention reporting steps.
  • Manage compliance with the Federal research funding agencies regarding timelines and details of reporting invention and patent-related decisions. Specifically, report inventions and patent decisions to Federal funding agencies via iEdison.
  • Verify employment and assignment obligations of inventors needed. Check and obtain CROE forms and signatures as required.
  • Create, maintain, and organize files, contact information, research sponsor information, and records within the IP database system.
  • Collect, track, and provide metric reports for the OTC. Benchmark OTC metrics relative to other universities as assigned.

Review and extract relevant and complex IP information from incoming and outgoing correspondence daily (including from internal and external clients, foreign and domestic attorneys and agents, and inventors) for docket entry into the IP database system, further processing, signatures, activity creation, and other data management.
  • Adapt to and manage specific docketing procedures established for each of our internal and external clients. Manage outside counsel to conform to OTC docketing procedures as Perform intake of new technology disclosures and the creation of associated IP database records.
  • Identify all relevant docketing actions reported in or required by internal and external correspondence. Create activities in the IP docketing database based on reporting emails and letters of upcoming actions received from counsel, internal and external clients, and distribute to staff and clients for instruction.
  • Assist OTC staff in managing invention and patent docket workflow, and organize workflow through activities in the IP database system.
  • Ensure the correct funding information is documented in the technology and patent records in the IP database, and that OTC has accurate copies of funding agreements.
  • Initiate, manage, complete, and reconcile outgoing correspondence and attorney comments to identify, create, update, and mark complete docket activity due dates to keep docket activities up to date, current, accurate, and complete.

Manage the curation of documents and email communications into the IP database system.
  • Maintain and organize the IP docket communication mailbox.
  • Review, prioritize, route, and follow-up on IP-related communications, ensuring that all documents are timely reported to the internal and external clients.
  • Notify third parties of receipt of technology disclosures (co-owners, sponsors, etc.) and assemble information as needed for OTC records.
  • Generate appropriate responses to outside counsel requests for information which includes gathering patent-related information such as information disclosure statements, invention declaration signatures, inventor assignments, and UT System signatures as needed. Notify inventors regarding patent-related deadlines and information needs.

Coordinate activities of a student worker, as available and needed to perform a subset of data specialist-related tasks while maintaining efficiency and accuracy.

Be cross-trained with the Industry Contracts Coordinator role and serve as a backup to the same. The Industry Contracts Coordinator's responsibilities include entering contract data into database systems, reviewing contract language, assisting researchers in the creation of project budgets and statements of work, tracking licensing and industry-sponsored research contract compliance, and a variety of other administrative tasks as assigned.

Other duties as assigned.
Physical Activities Working Conditions Additional Information
After the 6 month probationary period, this role may be eligible for a hybrid (partly remote/partly in-office) work schedule, subject to business need and manager approval. May be required to use a personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas aims to attract and retain talented faculty and staff to support the university's mission. We offer a comprehensive compensation and benefits package.
 
  • Medical
  • Dental
  • Vision
  • Paid time off
  • Retirement
  • Life insurance
  • AD&D coverage
 
UT Dallas also offers employee wellness programs, tuition assistance, and professional development through their BRIGHT Leaders program and a variety of virtual learning platforms.  BRIGHT Leaders aims to support, encourage, and serve as a resource to cultivate and nurture effective leadership at all levels by providing trainings and resources to help all UTD employees grow their leadership skills. Visit our benefits webpage, https://hr.utdallas.edu/employees/benefits/ for more information.  
 
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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