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Adecco is assisting a local client recruiting for an Executive Administrative Assistant III position in Clearwater, FL. This is an excellent opportunity to join a winning culture and get your foot in the door with a retail beauty company that promotes professional development, values accuracy and customer commitment, and offers a collaborative environment. If you are interested and you meet the qualifications listed below, apply now!

Job Summary:

This pivotal role is designed for a highly skilled, proactive, and analytical administrative professional who will serve as the dedicated Executive Assistant to two key members of our Senior Leadership Team. In this true Executive Assistant capacity, you will manage complex schedules, streamline daily operations, and act as a critical liaison to internal and external partners. This role requires exceptional organizational prowess, sharp business acumen, and the ability to seamlessly balance competing priorities for both executives.
Ideal Candidates:

• Thrives under pressure, demonstrates exceptional organizational skills, and can effectively prioritize competing demands while maintaining a high level of accuracy in a deadline-driven setting.

Responsibilities for the Executive Admin Assistant III includes but not limited to:

• Proactively and strategically manage complex, ever-changing calendars for executive leaders. Resolve scheduling conflicts independently, ensure time is prioritized for high-impact initiatives, and maintain agility to accommodate urgent business shifts.

• Orchestrate seamless domestic and international travel itineraries for both executives, including flights, lodging, ground transportation, detailed travel briefings, and visa coordination (if applicable).

• Serve as a highly professional "gatekeeper" and primary point of contact for internal and external stakeholders. Draft, proofread, and manage sensitive, high-level correspondence, filtering inquiries with diplomatic precision.

• Oversee and reconcile monthly expense reporting for executives in full compliance with corporate policies. Assist in tracking departmental budget allocations and flagging variances.

• Organize, align, and prepare materials for critical leadership meetings. Create high-quality PowerPoint presentations, compile comprehensive briefing documents, and draft clear, structured agendas.

• Attend key leadership meetings to capture detailed minutes, extract core deliverables, and actively follow up on actionable items with stakeholders to ensure departmental deadlines are met.

• Lead and support ad-hoc administrative or administrative-adjacent projects, such as market research coordination, internal department culture-building initiatives, or compiling resource packages for brand launches.

Qualifications:

• Bachelors degree required.

• 5+ years of dedicated experience as an Executive Assistant supporting C-suite, Senior Vice President, or Executive Vice President levels. Experience supporting multiple executives simultaneously is highly preferred, ideally within the beauty, retail, or consumer packaged goods (CPG) industries.

• Proven capability to multitask and balance the workload, schedules, and priorities of two distinct senior leaders without sacrificing attention to detail.

• Expert-level skills in the Microsoft Office 365 suite (advanced Outlook calendar management, Teams, PowerPoint, and Excel).

• Outstanding written and verbal communication skills, with a refined ability to interact confidently with diverse stakeholders ranging from local field teams to global corporate executives.

• Proven track record of handling highly confidential, strategic, and sensitive information with absolute integrity and strict compliance.
  Plus, any additional duties as needed.

What’s in this position for you?

• Pay: $38.46 per hour

• Contract Temp

• HYBRID: Clearwater, FL

• M-F: 8 AM – 5 PM EST

• Weekly paycheck

• Dedicated Onboarding Specialist & Recruiter

• Access to Adecco’s Aspire Academy with thousands of free upskilling courses

This Executive Administrative Assistant role is being recruited for by one of our Virtual Delivery Team and not your local Branch. For instant consideration for this position and other opportunities with Adecco in Clearwater, FL, apply today!

Pay Details: $38.46 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.