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Technical Secretary Jobs in Anderson, SC (NOW HIRING)

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COUNTY PROGRAM ANALYST

Hartwell, GA

$36K/yr

Successful completion of two years of education above high school in an accredited business, secretarial or technical, junior college, college or university in any field in which high school ...

AnMed

Staff Assistant - Engineering

Anderson, SC · On-site

Duties & Responsibilities: * Provide in-office and technical support to the Department of ... Performs secretarial duties such as, typing, filing, receiving, and responding to incoming calls ...

AnMed

Staff Assistant - Engineering

Anderson, SC

Duties & Responsibilities: * Provide in-office and technical support to the Department of ... Performs secretarial duties such as, typing, filing, receiving, and responding to incoming calls ...

AnMed

Staff Assistant - Engineering

Anderson, SC · On-site

Duties & Responsibilities: * Provide in-office and technical support to the Department of ... Performs secretarial duties such as, typing, filing, receiving, and responding to incoming calls ...

All JobsTechnical Secretary JobsTechnical Secretary Jobs in Anderson, SC

Technical Secretary information

What are the main responsibilities of a technical secretary?

A Technical Secretary is responsible for providing administrative and clerical support to technical teams or departments. This includes tasks such as preparing and formatting technical documents, organizing meetings, managing files and correspondence, and maintaining records. They may also assist in coordinating projects, handling technical data, and ensuring that all documentation meets organizational standards. Strong organizational, communication, and technical skills are essential for success in this role.

How does a technical secretary typically support project teams in a technical environment?

A Technical Secretary plays a key role in supporting project teams by managing documentation, coordinating meetings, and ensuring accurate record-keeping. They often handle the preparation and distribution of technical reports, assist with scheduling and follow-up on action items, and maintain communication between team members and external stakeholders. This support helps technical staff focus on their specialized tasks, while ensuring that project timelines and administrative requirements are consistently met. Collaboration is frequent, as Technical Secretaries often work closely with engineers, project managers, and other administrative personnel to keep projects running smoothly.

What are the key skills and qualifications needed to thrive as a technical secretary, and why are they important?

A Technical Secretary should possess strong organizational skills, attention to detail, and proficiency in office administration, often supported by a secretarial diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, document management systems, and sometimes industry-specific tools is essential. Excellent communication, time management, and discretion are vital soft skills that set exceptional Technical Secretaries apart. These abilities ensure efficient office operations, accurate documentation, and effective support for technical teams or executives.

What is the difference between Technical Secretary vs Administrative Assistant?

AspectTechnical SecretaryAdministrative Assistant
CredentialsTypically requires office administration skills, sometimes technical knowledge or certificationsUsually requires general administrative skills, often no specialized certifications
Work EnvironmentOften in technical, engineering, or IT settingsCommon in various office environments across industries
Employer & Industry UsageUsed in technical industries, engineering firms, IT companiesWidely used across all industries and organizations
Job ResponsibilitiesHandling technical documentation, scheduling, supporting technical staffManaging correspondence, scheduling, general office tasks

The main difference between a Technical Secretary and an Administrative Assistant lies in their focus and work environment. Technical Secretaries often support technical teams with specialized documentation and technical tasks, while Administrative Assistants handle broader administrative duties across various industries. Both roles require strong organizational skills, but Technical Secretaries typically have more technical knowledge relevant to their industry.

Can I be a technical secretary with no experience?

A technical secretary role typically requires basic administrative skills, familiarity with office software, and good communication. While prior experience can be helpful, some employers offer entry-level positions or training for candidates with strong organizational abilities and a willingness to learn. Developing skills in document management and technical terminology can improve your chances of starting in this role.

What are popular job titles related to Technical Secretary jobs in Anderson, SC?

For Technical Secretary jobs in Anderson, SC, the most frequently searched job titles are:

What job categories do people searching Technical Secretary jobs in Anderson, SC look for?

The top searched job categories for Technical Secretary jobs in Anderson, SC are:

What cities near Anderson, SC are hiring for Technical Secretary jobs?

Cities near Anderson, SC with the most Technical Secretary job openings:

Technical Secretary jobs near you

Executive Secretary to the Superintendent

Anderson County School District 5

Anderson, SC • On-site

Other

Re-posted 6 days ago

Job description

ANDERSON SCHOOL DISTRICT FIVE
Anderson, SC
OVERVIEW:
TITLE: Executive Secretary to the Superintendent
STATUS/FLSA: Full-time / Exempt
PAY SCHEDULE/GROUP: SECRETARY / Class 6
DIRECT REPORTS: Full-time (0); Part-time (0)
SUPERVISOR: Superintendent
TERMS OF EMPLOYMENT: 240 Days. Salary determined by schedule set by the Board.
EVALUATION: Evaluated annually by the Superintendent.
GENERAL DESCRIPTION:
The purpose of this classification is to provide confidential administrative and clerical support services to the Superintendent, Board of Trustees, and District personnel. Responsible for assisting to establish the proper atmosphere for the office, and to work cooperatively to provide the best educational system available to students in the District.
ESSENTIAL DUTIES:
    • Act as secretary to the Superintendent, providing administrative support through arranging and scheduling appointments, meetings, travel arrangements, and communicating advice and direction from the Superintendent.
    • Act as secretary to the Board of Trustees, providing administrative support in polling members to special meetings, committee meetings, public hearings, and coordinate meeting locations, technical requirements, and catering arrangements.
    • Provide customer service by screening incoming calls, assisting visitors, and directing calls and guests appropriately.
    • Maintain a calendar of deadlines, meetings, and other events for the Superintendent.
    • Stay abreast of current issues and affairs in the District to project a professional image of the Superintendent's office, and to relay information to personnel or the public.
    • Maintain confidential files for the Superintendent to include personnel, student matters, and principal evaluations.
    • Conduct interviews with personnel, parents, students, and other patrons wishing to discuss problems or concerns with the Superintendent.
    • Attend regular Board of Trustees meetings, special meetings, committee meetings, work sessions, public hearings, or retreats as needed.
    • Record proceedings of Board of Trustees meetings, transcribe and edit minutes, prepare final copies for official records, and post official copies to the District's website.
    • Maintain current files of Board policies and disseminate new and/or revised policies to District administrative staff and school administrative staff.
Essential Job Duties are intended to be examples of duties and are not intended to be all-inclusive. There will be other duties as assigned.
ADDITIONAL DUTIES:
    • Review all incoming mail and route to appropriate administrative staff member.
    • Inform Superintendent of situations regarding school issues.
    • Prepare agendas and supportive materials for the Superintendent's Leadership Team, Board of Trustees meetings, and other meetings; disseminate meeting notices to the media.
    • Prepare weekly attendance reports for the Superintendent's office and submit to the payroll office; reconcile credit card statements.
    • Maintain permanent filing systems for the Superintendent's office, and minimal filing systems for the Board of Trustees.
    • Coordinate the annual Retirement Banquet.
    • Design documents and brochures.
    • Prepare and disseminate Inclement Weather Procedures.
    • Prepare purchase and warehouse orders as required.
    • Maintain current listings of telephone and address information for personnel, specific groups, and emergencies.
    • Provide administrative support to the Superintendent for Opening Day activities.
    • Perform clerical duties to include drafting letters and memorandums, placing telephone calls, and requisitioning office supplies.

KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of school district operations, services, and policies; Knowledge of general office procedures and protocols; Knowledge of financial rules, regulations, laws, and procedures; Good interpersonal skills and abilities; Ability to prioritize and multitask effectively; Ability to make concise independent decisions; Advanced secretarial skills; Ability to communicate effectively orally and in writing; Knowledge and proficiency in Microsoft Office, and various software applications; Knowledge of Robert's Rules of Order parliamentary procedures; Good organizational skills. Ability to take dictation (shorthand or equivalent).
TOOLS AND EQUIPMENT USAGE:
Use computers for data entry; or use hand-held power equipment or light machinery; Use computers for word processing, spreadsheets, PowerPoint presentations or custom applications. Use electronics or complex software, hardware, or network systems; operate, complex machinery; Use fax machine, collating machine, postage machine, laminating machine, and other related office equipment.
EDUCATION: Completion of high school/GED Education may be substituted for experience. Some college preferred.
EXPERIENCE: 3 years previous experience with a school district in another secretarial position. Experience may be substituted for education.
LICENSES REQUIRED: None
CERTIFICATION REQUIRED: A highly qualified certification is preferred.
PHYSICAL REQUIREMENTS ACTIVITIES:
Standing under 1/3 of the time; Walking under 1/3 of the time; Sitting over 2/3 of the time; Gripping or feeling with hands none of the time; Reaching with hands and arms under 1/3 of the time; Climbing or balancing none of the time; Stooping, kneeling, crouching, or crawling under 1/3 of the time; Talking or hearing 1/3 to 2/3 of the time; Tasting or smelling none of the time.
LIFTING: Up to 10lbs under 1/3 of the time; Up to 25lbs none of the time; Up to 50lbs none of the time; Up to 100lbs none of the time; More than 100lbs none of the time.
VISION REQUIREMENTS: No special vision requirements
WORKING CONDITIONS AND HAZARDS: Indoor Environment.

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