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Position Description: Deputy Director

DEPARTMENT: Chugach Tribal Services (CTS)

REPORTS TO: Executive Director

LOCATION: Corporate Office, Anchorage, AK

TYPE OF POSITION & FLSA STATUS: Regular/Full-time/Exempt

EEOC Job Category: Professionals

CTS'S EXPECTED BEHAVIORS:

Chugach Tribal Services is looking for more people who believe that the following behaviors are fundamental to any job:

1. Always do the right thing
2. Creating meaningful value
3. Leave things better than you found them
4. Empowering people
5. Building community

JOB SUMMARY:

The Deputy Director reports directly to the Executive Director and plays a critical role overseeing fundraising, resource development, full lifecycle of grant activities including proposal development, grant administration, compliance, and reporting. The incumbent will also be responsible for overseeing projects from start to finish ensuring they are completed on time, within budget, and meet quality standards. The incumbent works collaboratively with many stakeholders to identify and to implement programs and initiatives to provide benefits and advance the socio-economic condition of Chugach Regional communities and our Alaska Native people, in particular shareholders, descendants and family members from the Chugach Region.

ESSENTIAL DUTIES:

Grant Management

• Promotes and supports the mission, vision, and values of Chugach Tribal Services.
• Grant Coordination: Manage the day-to-day operations of grant-funded projects, ensuring alignment with grant objectives, timelines, and budgets.
• Proposal Development: Assist in researching funding opportunities and preparing grant proposals, including narrative, budgets, and supporting documentation.
• Compliance and Monitoring: Ensure compliance with grant terms, federal and state regulations, and internal policies. Maintain accurate records and documentation.
• Reporting: Prepare and submit timely narrative and financial reports to funders. Coordinate with finance and program teams to gather required data.
• Communication and Liaison: Serve as a point of contact for grant-related communications with funders, partners, and internal stakeholders.
• Data Management: Maintain grant tracking systems and databases. Monitor deadlines and deliverables to ensure timely execution.
• Support Program Teams: Provide technical assistance to program staff on grant requirements, reporting, and documentation.
• Audit and Evaluation Support: Assist with audits, evaluations, and site visits by ensuring documentation is complete and accessible.
• Continuous Improvement: Recommend improvements to grant management processes and systems to enhance efficiency and effectiveness.

Fundraising Management

• Fundraising Strategy: Develop and implement a comprehensive fundraising plan that includes individual giving, major gifts, grants, corporate sponsorships, and events.
• Donor Cultivation: Build and maintain relationships with donors, funders, and community partners to support long-term engagement and giving.
• Team Leadership: Supervise and mentor development staff, fostering collaboration and professional growth.
• Grant Oversight: Coordinate with the grants team to identify opportunities, ensure timely submissions, and track outcomes.
• Campaign Management: Lead capital campaigns, annual appeals, and special fundraising initiatives.
• Communications: Collaborate with the Communications team to develop compelling messaging and donor materials.
• Reporting: Prepare regular reports on fundraising progress, donor engagement, and development metrics for leadership and the board.
• Budgeting: Develop and manage the development department budget and contribute to organizational financial planning.
• Compliance: Ensure ethical fundraising practices and compliance with all applicable laws and regulations.

Project Management

• Project Planning: Define project scope, goals, and deliverables, and develop a comprehensive plan including timelines, budgets, and resource allocation.
• Team and Resource Management: Assemble project teams, define roles, and manage resources, ensuring the team is motivated and productive.
• Risk Management: Identify potential risks and develop mitigation strategies to keep projects on track.
• Budget and Schedule: Monitor and control project budgets and create and manage schedules to ensure timely completion.
• Communication and Stakeholder Management: Act as the primary point of communication between the project team, clients, and other stakeholders, providing regular updates on progress and challenges.
• Quality Assurance: Ensure that the project's deliverables meet the required quality standards.
• Problem-Solving: Identify and resolve roadblocks and challenges that arise during the project lifecycle.
• Other duties as assigned by the Executive Director.

WORK CONDITIONS:

Work is generally performed in a traditional office environment or may be accomplished remotely on occasion. Work may include travel by vehicle, aircraft or boat to regional communities or outside of Alaska to attend meetings, conferences or related businesses. Requires ability to stand or sit for extended periods of time, ability to communicate easily and effectively with others, ability to travel as needed via various means.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of Chugach Region Alaska Native communities, regional organizations, regional non-profitsand Alaska Native Claims Settlement Act (ANCSA) regional and village corporations.
• Understanding of relevant federal laws pertaining to the relationship between Alaska Native organizationsand the federal government.
• Excellent interpersonal, written, and oral communication skills.
• Skills in projecting and operating within a cost-effective budget.
• Experience in grant writing and managing awarded funds.
• Fundraising strategies and donor engagement best practices
• Nonprofit financial planning and budgeting
• Strong organizational skills and the ability to manage multiple tasks and project elements

JOB REQUIREMENTS:

Mandatory:

• Two (2) years' experience working for a 501c3 non-profit
• Two (2) years' minimum experience in a management position
• Two (2) years minimum experience in fundraising and project development
• Understanding and experience with grant related funding and reporting requirements
• Advanced MS Office Suite skills.
• Bachelor's degree in business administration or related.

Chugach Tribal Services is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law.