Ta Assistant Jobs in Wisconsin (NOW HIRING)

Join a Talent Acquisition team that's moving fast, innovating constantly, and transforming how a global workforce of 30,000+ employees find their next great hire. Regal Rexnord is looking for a high-energy, detail-obsessed Senior Talent Acquisition Coordinator who thrives at the intersection of people, process, and technology.

In this role, you won't just schedule interviews - you'll help power a TA engine built on automation, data, and modern hiring tools. You'll partner closely with recruiters, executive assistants, hiring managers, HR partners, and candidates across multiple geographies to create an efficient, polished, and tech-enabled hiring experience. You will also support our Executive Recruitment team, managing confidential searches with precision and professionalism.

Key Responsibilities

• Coordinate multi-step, multi-time zone interview schedules for professional and executive-level hiring using Outlook, Teams, and automated scheduling tools. Ensure interviewers receive prep materials, resumes, agendas, and scorecards in advance to maintain consistency and readiness.

• Serve as the primary point of contact for candidates during the scheduling and logistics phase - providing timely updates, clear expectations, and a consistently high-quality experience.

• Conduct initial resume reviews or basic qualification checks; complete job description audits; support assessment coordination; and track all pre-employment steps such as verifications and background checks.

• Partner with Executive Recruiters to manage sensitive, high-visibility search logistics - upholding confidentiality protocols, preparing tailored briefing materials, and coordinating directly with senior-level stakeholders.

• Arrange and confirm travel itineraries, organize onsite schedules, ensure accurate documentation, and create a seamless, polished experience for candidates visiting Regal Rexnord facilities.

• Update and maintain accurate candidate records in Workday and interconnected TA systems, ensuring data integrity, audit readiness, and fluid candidate movement across process stages.

• Assist with collecting and maintaining basic TA metrics - such as time-to-hire, stage progression, scheduling bottlenecks, and process execution patterns - that help recruiters and leaders drive efficiency.

• Prepare offer documentation, coordinate pre-employment requirements, and ensure a clear, seamless transition from hiring to onboarding for new hires.

• Assist with organizing interview days, hiring events, candidate engagement sessions, and employer-branding-aligned activities.

• Document workflows, identify inefficiencies, participate in testing or implementing new TA technologies, and recommend improvements.

• Partner closely with hiring managers, HR partners, TA Operations, and internal stakeholders to ensure requirements and timelines are aligned.

Required Skills & Qualifications

• Bachelor's degree or equivalent experience preferred

• 4+ years of coordination experience, ideally within Talent Acquisition or HR

• Strong attention to detail; ability to manage a high volume of tasks with speed and accuracy

• Comfort navigating TA tools and platforms (Workday preferred; scheduling automation; video interview tools; Teams/Outlook integrations)

• Microsoft Excel proficiency required, with preferred experience using formulas, pivot tables, and VLOOKUP

• Excellent communication skills and a service-oriented mindset

• Proven ability to manage confidential information with professionalism

• Candidates must be eligible to work in the United States without requiring company sponsorship to obtain or keep U.S. work authorization

Why You'll Love This Role

• Work in a TA organization that embraces technology, automation, and data-driven hiring

• Gain visibility to senior leaders and executive-level searches

• Join a collaborative, high-performing team that values constant improvement

• Build skills across TA operations, project management, and modern hiring technology

• Enjoy a flexible work environment within a global, innovation-driven company