System Admin Intern Jobs in Boston, MA (NOW HIRING)

POSTING RANGE (Grade 12) CSA990: $67,612.64 /yr. -- $75,500.45/yr.  (Commensurate with experience)

GENERAL STATEMENT OF DUTIES:

The HR Coordinator is responsible for providing administrative support for the day-to-day operations of Human Resources in support of the initiatives, goals and objectives of the Office of the State Auditor (OSA). The main responsibility of HR Coordinator is to ensure the efficient delivery of recruitment processes, and other functions, projects, research, and the accuracy of employee data records. The HR Coordinator works closely with Payroll, Audit, Information Technology (IT) and other departments throughout the organization providing a customer-focused and effective HR support service.

SUPERVISION RECEIVED:

Supervised by the Director of Human Resources

DUTIES AND RESPONSIBILITIES

• Cultivate and manage strategic partnerships with universities, professional organizations, and diverse recruitment channels to build a sustainable pipeline of high-caliber talent. These partnerships should be maintained for long-term growth and development.
• Execute end-to-end recruitment strategies, including proactive candidate sourcing, screening processes, candidate communications and contributing to the maintenance of Applicant Tracking System (ATS) to reduce time-to-hire.
• Represent the organization at career fairs and other recruitment related events.
• Partner with the Communications department to collaborate on digital content, newsletters, and integrated hiring campaigns for internships and career opportunities.
• Manage the digitization and lifecycle management of personnel records, ensuring 100% data integrity and adherence to OSA policies and state/federal document retention regulations.
• Maintaining employees' documents by ensuring properly sorted, labeled, and filed in an organized system for efficient access and recordkeeping.
• Participate in interviews as required and assist staff members in identifying and creating job-related interview questions.
• Aid in the preparation and maintenance of job posting documentation, job descriptions, Employment Requisition forms and Payroll Change/Addition forms.
• Coordinate and track employee attendance records in compliance with OSA policies and procedures.
• Manage stationery and supplies requests in a timely manner.
• Support special projects, such as team-building events, benefit fairs, intern events, and affinity group initiatives.
• Checking applicant references.
• Participate in development and execution of orientation programs and procedures for new employees.
• Maintain OSA Distribution lists.
• Create HR specific job aids.
• Assist in scheduling various meetings, employee programs and events in compliance with department needs.
• Administer and explain benefits to employees, serving as liaison between insurance carriers and employees.
• Check all time and attendance records in HRCMS and proactively work with employees, supervisors/approvers to eliminate all exceptions and correct any problems prior to payroll running.
• Process reimbursement requests and forwarding them to payroll for payments.
• Maintaining confidentially concerning personnel actions, legal actions, termination and non-renewal documents, and organizational plans.
• Maintaining knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

MINIMUM QUALIFICATIONS:

The successful candidate will possess and/or demonstrate:

• Bachelor's degree in Human Resources, Business Administration, or a related field. High School Diploma with sufficient HR experience acceptable.
• A minimum of three (3) years hr/administrative or generalist experience in all phases of public or private sector personnel administration including one year of recruitment experience;
• Excellent time management and prioritization skills. Strong attention to detail.
• Effective and professional verbal and written communications skills;
• Proficiency in Microsoft Office applications;
• Excellent presentation, communication and interpersonal skills;
• Able to establish and maintain healthy working relationships with people in course of work;
• Expertise in exercising discretion in handling confidential information; and
• Understanding and respect for the principles of EEO and ADA.

PREFERRED QUALIFICATIONS:

Demonstrated experience and expertise in the following areas will also be important considerations:

• Actively trained and/or certified in Diversity, Equity, and Inclusion.
• Multilingual verbal and written skills in English and one or more of the following but not limited to: Spanish, Portuguese, Polish, Vietnamese, Cambodian, Mandarin or Cantonese, Haitian Creole, or French.
• Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures;
• Experience in Instructional Design.
• Ability to understand, explain and apply the provisions of personnel policies, procedures, regulations and guidelines under the OSA;
• Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.
• Ability to build effective relationships across a diverse population and at all levels of the organization, functioning as an employee advocate and change agent;
• Able to work independently and as a contributing member of a team on a broad variety of projects.

Salary is commensurate with experience.