Summer Math Jobs in Pasadena, CA (NOW HIRING)

The Coordinator, STEM Enrichment and Access plays a hands-on role in supporting BEAM's mission to help students navigate pivotal academic and enrichment milestones. Working closely with the Manager, the Coordinator ensures smooth execution of day-to-day program operations, manages outreach and follow-up with students and families, and maintains accurate program data.

Retaining students who have completed BEAM's summer programs while also recruiting new high school students in 9th grade will be a critical part of the team's work. In your family and student recruitment efforts you are expected to inspire students to engage in BEAM's STEM enrichment programs, explore BEAM's STEM career access experiences and maintain high engagement levels in a supportive community.

This role is ideal for someone detail-oriented and organized, who enjoys building systems, ensuring follow-through, and engaging directly with students and families. The Coordinator helps deliver high-quality math enrichment and STEM exploration programs that prepare students for rigorous academic and career opportunities.

LA Team Responsibilities (10%)

• Participate in and contribute to bi-weekly/weekly LA team meetings led by the local Director to coordinate and assign support tasks across summer and year-round programs
• Regularly meet with LA STEM Enrichment and Access team to coordinate projects and support one another on key tasks
• Communicate LA team wide updates on the progress of your team's work and key wins and milestones

Central Program Curriculum and Design Collaboration (25%)

• Support the design and/or review of 8th Grade + H.S. STEM enrichment curriculum and STEM career exploration courses offered to BEAM students 
• Support the development of 8th Grade + H.S program management guides, policies and training resources
• Help implement central guidelines and tools for monitoring program quality and evaluating program outcomes

• Support BEAM's relationships with a portfolio of eligible partner schools to achieve our student enrollment targets.
• Support the coordination of in-school and after-school events, workshops, and initiatives designed to directly recruit and retain students and engage families in our enrichment programs.
• Support the coordination of the student admissions process with the goal of enrolling low-income, underserved students with a high potential of thriving in a STEM career.
• Create weekly newsletters to students and families, including news about BEAM's programs, interesting STEM enrichment opportunities and/or high school relevant news to support student engagement and academic success.
• Conduct regular outreach to families and students to ensure program enrollment and strong retention.
• Coordinate follow-up with Gateway students entering 9th grade to support their transition into year-round programs.
• Represent BEAM at in-school, after-school, and weekend events to recruit and engage students.
• Provide logistical and communication support for admissions and enrollment processes.
• Program Support and Logistics
• Collaborate with program leaders to create and teach one-off and/or a short series of student workshops relevant to high school academic success and/or STEM career exploration.
• Act as teacher assistant during Saturday and/or after-school math and STEM enrichment classes with the purpose of building relationships with students.
• Coordinate logistics for Saturday and after-school enrichment programs, including classroom set-up, materials preparation, food, and transportation needs.
• Support implementation of specialized workshops, field trips, and events by handling scheduling, space reservations, permissions, and communication with participants.
• Serve as on-site support at enrichment classes and events, ensuring smooth operations and positive student experiences.
• Observe Saturday and/or after-school math enrichment and STEM exploration classes and coach instructors towards a student-centered, inquiry-based instructional approach
• Facilitate BEAM's packaged STEM exploration courses as needed
• Help chaperone STEM enrichment workshops, career events, or college admissions field trips during the school year as needed
• Provide 1:1 or small group H.S. external summer STEM enrichment advising as needed

• Alongside the Manager, STEM Enrichment and Access, implement specialized local workshops, field trips and experiences focused on college admissions and STEM career exploration that supplement the core enrichment curriculum
• Provide 1:1 or small group H.S. external summer STEM enrichment advising as needed
• Provide students and families with opportunities for small group advising on strong-fit high schools they should attend
• Develop advising materials, workshops and guidelines for selecting a strong fit high school for 8th graders
• Work with team to establish requirements for 1:1 advising and application reviews; provide 1:1 advising as needed

• Data and Systems
• Track student participation, enrollment, and outcomes in Salesforce and other BEAM systems.
• Collect and enter survey responses, attendance records, and other program data.
• Help generate reports to support program evaluation and decision-making.
  

LA Summer Programs Support (15%)

• Support LA summer programs team with recruiting and interviewing seasonal summer staff for all LA summer program sites
• Support LA summer programs team with logistics support, family engagement events, and summer site quality reviews

We understand that there are many paths to acquiring experience and therefore welcome candidates from diverse and nontraditional backgrounds for this role who have demonstrated equivalent transferable skills to carry out the major duties outlined in this job description.

• Prior experience in youth programming, education, community engagement, or program operations (internships and volunteer work count)
• Experience working with middle or high school students, ideally in STEM or enrichment programs
• Comfort with family and student outreach, including phone calls, emails, and in-person engagement
• Strong organizational skills with the ability to coordinate logistics and follow up on details
• Professional experience (or demonstrated commitment) working with low-income or historically marginalized communities
• Willingness to work occasional evenings and weekends for student programming

• Enthusiasm for mathematics and/or STEM fields, and an interest in helping students explore them
• Builds positive and trusting relationships with students, families, and schools by presenting a supportive and growth-oriented message
• Clear communicator who collaborates authentically with colleagues, families, and students
• Organized and detail-oriented in both planning and follow-through
• Comfortable using data to track participation, update records, and monitor program progress
• Dependable, solutions-oriented problem solver who takes initiative in addressing day-to-day challenges
• Strong alignment with BEAM's mission to expand access to quality STEM opportunities for underserved students

Preferred Qualifications

• Bachelor's degree in education, STEM, or a related field (or equivalent experience)
• Familiarity with Salesforce or similar CRM/database systems
• Experience with program admissions, recruitment, or enrollment processes
• Experience creating program communications (emails, flyers, or outreach materials)
• Bilingual in Spanish or another language commonly spoken in LA
• Comfortable with spreadsheets and data management tools

PHYSICAL DEMANDS

Must be able to perform the essential functions of the job, with or without reasonable accommodation.

• Standing/walking/pulling, lifting up to 10 lbs - frequently (26-50%)
• Constant (50%+) reaching/typing/grasping
• Moderate noise levels
• Exposure to weather

APPLICATION PROCESS

Our process, as described below, has approximately four stages and we anticipate the process lasting about 4-6 weeks in total with someone starting in the role as soon as possible, although we are flexible with the specific date. 

The initial step is to submit your application, including resume and responses to a few short application questions, via our online portal. When your application is complete, we will follow up with next steps.

Next steps in our process will include a short 30-minute phone interview and sample projects so we can get to know you and you can show us your work. We believe in the importance of demonstrated ability and providing opportunities that allow candidates to demonstrate relevant skills for the role throughout our process. The final step of our process is a final interview with the team. 

We will review applications on a rolling basis until the position is filled.

SALARY, BENEFITS, AND OTHER DETAILS

The salary range for this position is $55,000- $64,900. This is a good faith anticipated range of the job, but the actual pay will be based on any applicant's skill and experience. 

Work Schedule

Tuesday-Saturday, 10 am to 6 pm; 3 Saturdays per month from 8:30am to 3:30pm (September to May). Monday-Friday 10am-6pm May-September. Flexible hours are available most days, and occasional evening work may be necessary to accommodate families' schedules once or twice a week.

BEAM provides a number of benefits including:

• Flexible working hours
• Health, dental and vision benefits including health plan options that are free for individuals
• 12 paid holidays including an office closure between Christmas Day and New Year's Day
• 15 days of paid annual leave to start, and will increase by one day for each year worked for your first 5 years of employment
• Paid sick leave
• 403(b) Retirement Plan with employer match of 50% of elective deferrals, up to 3% of eligible compensation
• Student loan reimbursement
• Pre-tax commuter benefits
• $1,500 annual allowance for professional development