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Substitute Office Manager information

Is a substitute office manager an entry level position?

A substitute office manager role is typically considered an entry-level or early-career position, often requiring some administrative experience and organizational skills. It involves supporting office operations and may serve as a stepping stone to more senior management roles. The specific requirements can vary by organization, but it generally does not require extensive management experience.

What other jobs can a substitute office manager do?

A substitute office manager can often transition into roles such as administrative assistant, office coordinator, or executive assistant, utilizing skills in organization, communication, and office software. These positions typically require similar experience and may involve managing schedules, coordinating tasks, and supporting office operations.

What are the most commonly searched types of Substitute Office jobs in Oregon?

The most popular types of Substitute Office jobs in Oregon are:

What are popular job titles related to Substitute Office Manager jobs in Oregon?

For Substitute Office Manager jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Substitute Office Manager jobs in Oregon look for?

The top searched job categories for Substitute Office Manager jobs in Oregon are:

What cities in Oregon are hiring for Substitute Office Manager jobs?

Cities in Oregon with the most Substitute Office Manager job openings:

Substitute Office Manager jobs near you
Infographic showing various Substitute Office Manager job openings in Oregon as of August 2026, with employment types broken down into 84% Full Time, 15% Part Time, and 1% Contract. Highlights an 79% Physical, 3% Hybrid, and 18% Remote job distribution.

Office Manager, Disability Resource Center

Portland State University

Portland, OR • On-site

$20.98 - $23.88/hr

Full-time

Medical, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Manage complex departmental administration, data workflows, and fiscal tracking for the Disability Resource Center.

  • Provide high-level programmatic triaging, interpret university and federal accessibility guidelines, and oversee student staff operations during designated hours.

  • Collaborate with department leadership, faculty, students, and campus partners to ensure compliance and support the DRC's mission.

Portland State University rating

7.2

Company rating: 7.2 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

390th of 630 rated colleges and universities

Job description

Position Announcement
Position Details
Proposed Start Date
09/16/2026
Classification Title
Administrative Program Assist
Working Title
Office Manager, Disability Resource Center
Department
331820 - IAS Disability Resource Center
Position Number
D94363
Representation
OP - SEIU/OPEU Local 503
Position FTE
1
End date, if applicable
Position Summary
Brief Description of PSU/School/Dept
Portland State University is Oregon's most affordable public research university, located in the heart of one of America's most dynamic cities. Our mission to "let knowledge serve the city" reflects our dedication to turning ideas into action - in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.
More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.
Position Summary
Serving as the operational anchor for the Disability Resource Center (DRC), this position independently manages complex departmental administration, data workflows, and fiscal tracking from the central public-facing intake hub. The individual concurrently provides high-level programmatic triaging, interprets university and federal accessibility guidelines, and oversees student staff operations during designated coverage hours.
Operating with a high degree of independence, the Office Manager collaborates closely with department leadership, faculty, students, and campus partners to ensure compliance and support the DRC's mission of fostering an accessible university environment.
Minimum Qualifications from Classification
- Three years of office experience which included two years at full performance level and experience generating documents; AND
- Lead work responsibility or coordination of office procedures.
Additional Minimum Qualifications for this Position
  • Three years of progressive office environment experience, which must include at least two years at a full-performance level executing administrative document generation, data management, or fiscal tracking; AND

  • Demonstrated experience with lead-work responsibility (e.g., training, scheduling, or assigning work) or the direct coordination of complex, multi-layered office procedures.

  • An equivalent combination of postsecondary education, technical training, and professional experience may substitute for the required experience on a year-for-year basis.

  • A demonstrated willingness to actively engage in ongoing equity, anti-racism, and inclusion initiatives within a diverse university environment.

Preferred Qualifications
  • Accessibility Sector Experience: Professional experience working within a higher education accessibility services office, disability resource center, or a closely related community advocacy setting.

  • Database & Systems Proficiency: Demonstrated familiarity or direct experience utilizing the Accessible Information Management (AIM) platform, Banner, or comparable complex student information databases.

  • Fiscal Operations: Experience executing departmental procurement, invoice processing, and account reconciliation workflows within an institutional or public sector environment.

  • Crisis Triage: Formal training or practical experience in trauma-informed care, crisis de-escalation, or managing high-stress student and faculty inquiries.

Key Cultural Competencies
  • Creates an environment that acknowledges, encourages and celebrates differences.
  • Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
  • Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
  • Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours
Monday through Friday, 8a.m. to 5p.m.
Total Compensation Range & Benefits Statement
The starting salary rate for this position will be between $20.98 and $23.88 per hour. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR. PSU's excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities
Application Instructions
Additional Information
This position is required to work on campus. Upon successful completion of the trial service period, the supervisor may approve up to one day per week remote work, in accordance with the PSU remote work policy.
Additional Application Instructions (deadlines, etc.)
Please provide the names, phone numbers and email addresses of at least three professional references.
Background Check Required
Yes
If you have questions
Please email the Disability Resource Center at drc@pdx.edu
Search Details
Posting Close Date
09/04/2026
Application screening begins
08/31/2026

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About Portland State University

Sourced by ZipRecruiter

Portland State University (PSU) is a renowned institution located in Portland, Oregon. With a commitment to excellence and innovation, PSU offers a diverse range of undergraduate and graduate programs, preparing students for successful careers. The university's faculty members are experts in their fields, providing a high-quality education in a dynamic learning environment. PSU is deeply connected to its community, actively engaging in initiatives that address local and global challenges. With a focus on sustainability, social justice, and community outreach, PSU strives to make a positive impact in Portland and beyond. Situated in a vibrant city known for its livability and surrounded by the natural beauty of the Pacific Northwest, PSU offers students a unique and enriching educational experience that equips them to shape a better future.

Industry

Education

Company size

1,001 - 5,000 Employees

Headquarters location

Portland, OR, US

Year founded

1946

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