ZipRecruiter

Log In

1

Substitute Office Assistant Jobs in Alabama (NOW HIRING)

Parkland Health

Medical Practice Assistant-HOMES

Moody, AL

$15 - $19.25/hr

Medical Office Assistant experience or training is a plus. Equivalent Education and/or Experience * Completion of a Parkland Workforce Development Training Program may substitute for the required ...

Parkland Health

Medical Practice Assistant

Moody, AL · On-site

Medical Office Assistant experience or training is a plus. Equivalent Education and/or Experience * Completion of a Parkland Workforce Development Training Program may substitute for the required ...

Five Stones Research

Office Manager

Huntsville, AL · On-site

Expert in training and advising junior administrative assistants on all matters pertaining ... Acceptable substitute: AA and 6 years' experience in administrative/business field -OR- * HS ...

5SRC

Office Manager

Huntsville, AL · On-site

Expert in training and advising junior administrative assistants on all matters pertaining ... Acceptable substitute: AA and 6 years' experience in administrative/business field -OR- * HS ...

next page

Showing results 1-20

All JobsSubstitute Office JobsSubstitute Office Assistant JobsSubstitute Office Assistant Jobs in Alabama

Substitute Office Assistant information

What is a substitute office assistant?

Substitute Office Assistants are temporary staff members who fill in for regular office assistants when they are absent or unavailable. Their main responsibilities typically include answering phones, greeting visitors, filing documents, managing correspondence, and performing other clerical tasks to keep the office running smoothly. They may work in schools, government agencies, or private businesses, adapting quickly to different workplace environments. Substitute Office Assistants play a key role in ensuring that daily operations continue without interruption.

What skills and qualifications are needed to thrive as a substitute office assistant?

To thrive as a Substitute Office Assistant, you need proficiency in basic administrative tasks, organizational skills, and a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, copiers, and scheduling systems is typically required. Strong interpersonal skills, adaptability, and attention to detail help someone excel in this role. These abilities ensure seamless office operations and reliable support during staffing gaps.

What are common challenges faced by substitute office assistants when adapting to different workplaces?

Substitute Office Assistants often encounter the challenge of quickly acclimating to new office environments, each with its own procedures, technology, and team dynamics. They need to be adaptable and efficient at learning new tasks and software systems on the fly. Additionally, building rapport with unfamiliar staff members and understanding the specific priorities of each office can be demanding. However, strong communication skills and a proactive approach to asking questions can help overcome these hurdles and ensure a smooth transition into each assignment.

What is the difference between Substitute Office Assistant vs Office Clerk?

AspectSubstitute Office AssistantOffice Clerk
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma or equivalent; familiarity with office software
Work EnvironmentTemporary, flexible assignments in various office settingsFull-time or part-time in a consistent office environment
Employer & Industry UsageSchools, government agencies, businesses for short-term coverageCorporate offices, government, healthcare for ongoing clerical tasks

The Substitute Office Assistant typically fills in temporarily across different offices, focusing on basic administrative tasks. In contrast, the Office Clerk usually works in a fixed position, handling routine clerical duties regularly. Both roles require similar credentials but differ mainly in employment stability and scope of work.

What are the most commonly searched types of Substitute Office jobs in Alabama?

The most popular types of Substitute Office jobs in Alabama are:

What are popular job titles related to Substitute Office Assistant jobs in Alabama?

For Substitute Office Assistant jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Substitute Office Assistant jobs in Alabama look for?

The top searched job categories for Substitute Office Assistant jobs in Alabama are:

Substitute Office Assistant jobs near you
Infographic showing various Substitute Office Assistant job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 9% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Administrative Assistant III

University of Montevallo

Montevallo, AL • On-site

$14.47 - $19.30/hr

Full-time

Re-posted yesterday

Job description

Posting Details
Position Information
Posting Number
S1500748
Job Title
Administrative Assistant III
Position Number
O11480
Division
Academic Affairs/Provost - ACA
Department
Nursing and Health Sciences
FLSA
Non-Exempt
Salary Grade
111
Salary Classification
Classified
Annual Salary Range
Hourly Salary Range
$14.47 - $19.30
Employment Status
Full Time 12 Mos Regular
General Description
The purpose of this position is to provide administrative support to the Dean, faculty, and staff by performing various secretarial and independent office support functions and managing the office's daily operations. The position also provides support for creating and managing College of Health Professions marketing and communication efforts.
Essential Job Duties
  1. Serve as secretary, office assistant, and receptionist performing clerical duties such as answering and directing telephone calls, responding to inquiries, sorting mail, ordering office supplies, and performing other clerical duties as required.
  2. Track the College Dean's and Nursing program budgets; prepare purchase orders (POs), requests for payment and transfer requests., complete Foundation forms, and monitor Nursing Foundation accounts. Maintain and reconcile budgetary spreadsheets. Submit work orders.
  3. Maintain the Dean's calendar, schedule meetings, take meeting minutes for college, college and nursing advisory councils, and nursing program meetings.
  4. Produce documents requiring the Dean's signature, forward them to the appropriate office, and maintain file copies.
  5. Plan and coordinate college special events (including Nursing program ceremonies); arrange catering, prepare invitations, announcements, and thank you notes.
  6. Create and maintain College of Health Professions social media platforms and ensure the college is active.
  7. Maintain the College of Health Professions website.
  8. Identify and create profiles for College of Health Professions students and alumni to promote on all social media, including the website.
  9. Collaborate with Dean on a college newsletter to disseminate quarterly to students, alumni, academic-practice partners, and supporters.
  10. Support the Dean in working with the College Advisory Council and the Nursing Leadership Advisory Council.
  11. Reviews all U.S. and territories nursing licensure requirements and maintains the NC-SARA document published on the UM Academic Affairs website.
  12. Maintain databases and prepare reports for Dean review and analysis.
  13. Establish and maintain faculty, adjuncts, and staff personnel files. Gather faculty credentialing documents such as curriculum vitas, professional licensure, certifications each year.
  14. Review course syllabi to ensure meets the university requirements and file appropriately.
  15. Assists the Dean with adjunct and summer budgets.
  16. Assemble course teaching evaluations, duplicate them, and disseminate results to departments.
  17. Assists the Dean with compilation of required documentation for nursing program accreditation and state regulatory agencies (such as AL Board of Nursing).

Additional Duties
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.
Knowledge, Skills and Abilities
  • Knowledge of Banner;
  • Knowledge of variety of computer software applications, such as Microsoft Word, Excel, Publisher and PowerPoint;
  • Knowledge of specialized scheduling software;
  • Knowledge of class scheduling;
  • Knowledge of social media platforms;
  • Ability to reconcile budget;
  • Ability or multi-task and work independently;
  • Ability to communicate effectively orally and in writing

Education and Experience
The educational requirement for this position is: High school/GED
Education substituted for experience? No
This position requires: 2 years related experience; experience with Microsoft Access strongly preferred.
Experience substituted for education? No
Licenses, Certification or Registrations
None
Environmental Working Conditions
Indoor
Travel Requirements
Number of Vacancies
Desired Start Date
Physical Requirements
The physical activities required for this position involve:
Standing: Under 1/3 of the time; Walking: Under 1/3 of the time; Sitting: Up to 2/3 of the time; Using hands: Over 2/3 of the time; Reaching with hands and arms: Up to 2/3 of the time; Climbing or balancing: Under 1/3 of the time; Stooping, kneeling, crouching, or crawling: Under 1/3 of the time; Talking or hearing: Over 2/3 of the time.
This position requires lifting:
Up to 10 pounds: Up to 2/3 of the time; Up to 25 pounds: Under 1/3 of the time.
This position has the following special vision requirements:
No special vision requirements.
Open Date
05/08/2026
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Additional Statement
The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.
EEO Statement
UM is an Equal Opportunity Institution.
Quick Link
https://jobs.montevallo.edu/postings/10300

Apply