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Student Operations Assistant Jobs in Arizona (NOW HIRING)

Vista College Prep

Operations Assistant

Phoenix, AZ · On-site

$38K - $41K/yr

Student Transportation Systems * Support Office Manager and Operations Teaem in ensuring accuracy of daily bus lists; * Facilitate communication related to ongoing updates to daily bus lists, student ...

ATSU PUBLIC

ASDOH - Student Research Assistant

Mesa, AZ · On-site

$13.50 - $17/hr

The Student Research Assistant will support ongoing activities of the ATSU SalivaEpi Biobank by ... research operations. Duties & Responsibilities: * Recruit participants to the project. * Obtain ...

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Student Operations Assistant information

What is a student operations assistant?

Student Operations Assistants are typically college or university students who provide administrative and logistical support to various campus departments or offices. Their responsibilities may include answering phones, scheduling appointments, assisting with event coordination, maintaining records, and providing customer service to students, staff, and visitors. This role helps students gain valuable work experience while supporting the smooth functioning of campus operations. Student Operations Assistants often work part-time and may have flexible hours to accommodate their academic schedules.

What are the key skills and qualifications needed to thrive as a student operations assistant?

To thrive as a Student Operations Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by enrollment in a relevant academic program. Familiarity with office software such as Microsoft Office Suite, campus management systems, and scheduling tools is typically required. Excellent communication, problem-solving skills, and a collaborative attitude help you stand out in this role. These skills are crucial for efficiently supporting departmental operations, ensuring smooth workflow, and providing effective service to students and staff.

What are some common challenges faced by student operations assistants and how can they be managed?

Student Operations Assistants often juggle multiple responsibilities, such as administrative tasks, event coordination, and supporting departmental projects. Balancing these duties with academic commitments can be challenging, especially during peak periods like registration or exam weeks. Effective time management and clear communication with supervisors can help manage workload. Additionally, proactively seeking clarification on priorities and deadlines ensures that tasks are completed efficiently and accurately.

What is the difference between Student Operations Assistant vs Student Administrative Coordinator?

AspectStudent Operations AssistantStudent Administrative Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer college courseworkHigh school diploma; administrative or office management experience
Work EnvironmentCampus offices, student service centers, administrative departmentsAcademic institutions, student support offices, administrative settings
Employer & Industry UsageUniversities, colleges, student service departmentsEducational institutions, student affairs offices
Common Search & Comparison IntentUnderstanding entry-level student support rolesComparing administrative support positions in student services

The Student Operations Assistant and Student Administrative Coordinator roles share similarities in supporting student services within educational institutions. The main differences lie in their scope and responsibilities, with the Assistant focusing more on operational tasks and the Coordinator handling broader administrative duties. Both roles require similar credentials and are commonly found in university settings, making them frequent points of comparison for job seekers in student support careers.

What are popular job titles related to Student Operations Assistant jobs in Arizona?

For Student Operations Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Student Operations Assistant jobs in Arizona look for?

The top searched job categories for Student Operations Assistant jobs in Arizona are:

What cities in Arizona are hiring for Student Operations Assistant jobs?

Cities in Arizona with the most Student Operations Assistant job openings:

Student Operations Assistant jobs near you
Infographic showing various Student Operations Assistant job openings in Arizona as of August 2026, with employment types broken down into 57% Full Time, and 43% Part Time. Highlights an 100% In-person job distribution.

Operations Assistant

Vista College Prep

Phoenix, AZ • On-site

$38K - $41K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 hours ago

Job description

Why Vista?
Vista College Prep empowers all children to aim higher and go further by providing them with access to a top quality education that prepares them for competitive high schools, colleges, and the world beyond. At Vista, we blend excellence, joy, community, and transparency to create a unique educational experience. We cultivate an environment where children love to learn together, teachers love teaching, and leaders love leading.
As a team at Vista, we are deeply committed to diversity, equity, and inclusiveness. We are especially committed to attracting and developing individuals who share the life experiences of our students because we believe the best work we do is grounded in the realities and experiences of our students and families. We believe that diversity is crucial for effecting lasting change, is one of our greatest strengths, and is a critical element of reaching the full potential of our team and community. Join us!
Role Mission:
The Operations Assistant is responsible for supporting the Operations Team in ensuring school operations align with Vista's broader mission, especially as it pertains to a commitment to excellent customer service for all staff members, families, visitors, vendors, and supporters. The Operations Assistant also supports the Operations Team with all matters of school administration that do not directly relate to instruction. In this role, you have the unique opportunity to serve as the "front face" of our school, collaborate closely with your team, and receive coaching to help you grow professionally.
Your Impact:
Communication Systems
  • Ensure all front office activity aligns with and reinforces Vista's broader mission. Activities include but are not limited to greeting all families and visitors, managing phone calls, supporting whole-school systems (arrival, recess, lunch, dismissal), and meeting or exceeding expectations for the cleanliness and professional appearance of the front office;
  • Maintain accurate and updated records of parent and family contact information, including records related to student custody and approved adults to dismiss students from school;
  • Relay messages to staff, students, and families efficiently and professionally;
  • Support management of the autocall system;
  • Support management of family mailings and written communication to families;
  • Translate documents into Spanish and interpret in-person meetings as requested;

Attendance Systems
  • Support maintenance of accurate student records, including but not limited to attendance and tardies;
  • Support management of school student information database;
  • Support activities related to compliance with all state, federal, and local employment laws and policies related to student records;

Student Transportation Systems
  • Support Office Manager and Operations Teaem in ensuring accuracy of daily bus lists;
  • Facilitate communication related to ongoing updates to daily bus lists, student pick-up, and all details related to student dismissal;
  • Support student safety by ensuring all students are signed into and out of school only by adults with custody and/or express permission from the student's guardian to do so;
  • Parent and Family Engagement/Student Recruitment
  • Support school-wide events, including but not limited to Parent-Teacher Conferences, academic nights, field trips, community events, etc.;
  • Support regular correspondence with families regarding school policies, trips, and events;
  • Respond to family concerns promptly and effectively;
  • Support activities related to enrollment at school site in collaboration with the Manager of Community Engagement;
  • Support with orientations for new and returning families;
  • Participate in visits for newly enrolled families as assigned;

School Operations
  • Support campus preparation for each new school year by supporting the school's Operations leader with ordering and receiving deliveries of furniture, equipment, and classroom supplies as well as supporting logistics related to vendor relationships (i.e., student food services, student transportation services);
  • Per direction from the school's Operations leader, support management of instructional and office supplies to ensure that all materials are in stock and teacher requests are fulfilled;
  • Support coordination with food services to ensure on-time meals, availability for field trips, and compliance with federal food regulations, including sanitation standards;
  • Assist with on-site technology activities;
  • Support management of all student medical/allergy information and the administration of medicine;

Operations Team Support
  • Participate actively on the School's Operations Team, including all activities related to team-building and professional development;
  • Meet daily with Operations Team to align priorities;
  • Support scholars with behavioral needs as directed;
  • Support smooth, efficient daily school operations;
  • Support faculty, scholars, and families with a superior level of customer service, enabling teachers and school leaders to focus exclusively on teaching and learning;
  • Collaborate with Operations Team members to maintain strong staff culture and a warm, collegial and mission-focused environment for faculty and staff.

Your Compensation:
In recognition of our team members' impact, Vista offers a comprehensive, flexible, and competitive compensation package to support the personal health, wellness, and finances of our staff and their families.
  • Competitive base salaries reflective of our local market plus candidate experience and education level
  • Robust healthcare plans for full-time staff, with health, dental, vision, disability, and life insurance plans at no cost in monthly premiums and $0 copays, plus confidential, 24/7, no-cost mental health resources and a healthcare concierge service to support your overall experience using your plans
  • Retirement benefits through a 401k with John Hancock and up to a 3% employer match
  • 8 days of PTO (school year), 10 days of PTO (summer), parental leave, and a school calendar with 27 paid holidays, school vacations, and Wellness Fridays built in strategically to support the sustainability of our work
  • All the tools needed to succeed, including all curricular materials, quality professional development, classroom supplies, laptop computers for staff and 1:1 devices for students
  • Opportunities for leadership, growth, and advancement on our team

  • Belief in the Vista College Prep mission and educational model;
  • Fiercely organized and consistently able to meet deadlines amid competing priorities;
  • Attention to detail to ensure smooth, predictable, and effective execution of outcomes;
  • Strong communication skills (written and oral) - able to communicate technical information and requirements (e.g., how to manage grade book reporting) to a non-technical person (e.g., teacher);
  • Technical skills and experience managing and manipulating databases and data sets preferred;
  • Fluent written and oral communication skills in Spanish;
  • Proficient with MS Excel, MS Word, and MS PowerPoint;
  • Superior initiative - takes instruction well, but does not wait for it;
  • Places a high value on delivering quality internal and external focused customer service;
  • Ability to work in a fast-paced, high-performing, but sometimes unpredictable environment;
  • Maturity, humility, strong work ethic, sense of humor, and "roll-up-my-sleeves" attitude;
  • "Whatever it takes" disposition;
  • Valid IVP fingerprint clearance card;

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