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Student Office Associate Jobs in Michigan (NOW HIRING)

H&R Block

District Staffing Lead

Wyoming, MI · On-site

... office teams by recruiting, screening, and engaging candidates and students throughout the hiring and onboarding lifecycle-helping ensure our offices are staffed with qualified associates ready to ...

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Student Office Associate information

What is a student office associate?

Student Office Associates are students employed by educational institutions to assist with various administrative and clerical tasks in campus offices. Their responsibilities often include answering phones, greeting visitors, organizing files, and supporting staff with projects. This role helps students gain valuable workplace experience, improve organizational skills, and develop professional communication abilities. The position usually offers flexible hours that accommodate class schedules and is a great opportunity for students to become more involved in campus life.

What are the typical daily responsibilities of a student office associate?

A Student Office Associate typically handles a range of administrative tasks such as answering phones, responding to emails, scheduling appointments, maintaining records, and assisting with event planning. Their role is essential in ensuring the office runs smoothly and efficiently, providing support to both staff and fellow students. By managing these day-to-day operations, Student Office Associates help create a welcoming and organized environment, which directly contributes to the success and productivity of the team. They often collaborate with various departments, offering opportunities to build professional relationships and gain valuable workplace experience.

What are the key skills and qualifications needed to thrive as a student office associate?

To thrive as a Student Office Associate, you need organizational skills, attention to detail, and basic administrative knowledge, typically supported by high school coursework or some college experience. Familiarity with office software like Microsoft Office Suite, email platforms, and campus management systems is common. Strong communication, time management, and teamwork skills help you interact effectively with students, staff, and faculty. These abilities are vital for ensuring efficient office operations and providing reliable support in an academic environment.

What is the difference between Student Office Associate vs Administrative Assistant?

AspectStudent Office AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer college courseworkHigh school diploma or equivalent; some roles may require additional certifications
Work EnvironmentEducational institutions, student services officesVarious industries, office settings
Employer & Industry UsagePrimarily in schools and universitiesAcross multiple industries including corporate, healthcare, and education
Common Search & Comparison IntentUnderstanding roles in student servicesGeneral office support functions

While both roles involve administrative tasks, a Student Office Associate primarily supports student services within educational institutions, focusing on student-related inquiries and documentation. An Administrative Assistant has a broader scope, providing general office support across various industries. The roles share similar credentials but differ mainly in their work environment and specific responsibilities.

What are the most commonly searched types of Student Office jobs in Michigan?

The most popular types of Student Office jobs in Michigan are:

Infographic showing various Student Office Associate job openings in Michigan as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Office Administrator - Full Time, Temporary

Grand Rapids, MI • On-site

National Heritage Academies (NHA)
Education Programs Administration • 5 - 10K employees
Learn more about National Heritage Academies (NHA)external

$16.50 - $22.75/hr

Full-time

Posted 14 days ago

National Heritage Academies rating

5.9

Company rating: 5.9 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

Job description

Summary:

This position is full time, temporary. We are seeking 60 days of school office support for our two virtual schools, PrepNet Virtual Academy and National Heritage Online Academy. The position will be Monday - Friday from 8:00 AM - 4:30 PM at our headquarters (Service Center) located at 3850 Broadmoor Ave., Grand Rapids, MI.


Company Information:

National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team.


Duties and Responsibilities:

  • Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits. Collect and deposit lunch funds.
  • Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students.
  • Answer phones, direct questions and inquiries, and distribute mail.
  • Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system.
  • Accurate use of facilities work order system.
  • Inventory management for grant-funded assets.
  • Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims.
  • Student uniform management.
  • Order and maintain supplies as needed for office and school staff.
  • Complete purchase requisitions for supplies, books, and materials.
  • Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership.


Qualifications:

  • Possess an Associate Degree and/or 2-4 years' experience in Office or School-related administrative position.
  • Proficient with Microsoft Office products.
  • Respond to common inquiries or complaints from parents.
  • Communicate and work effectively with Students, Parents, Principal and Teachers.
  • Strong verbal and written communication skills.


This is an in-person position at our NHA Service Center located at 3850 Broadmoor Ave., Grand Rapids, MI.
Please click here to find out more about our core values.
National Heritage Academies is an equal-opportunity employer.

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