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Student Advising Assistant Jobs in Virginia (NOW HIRING)

George Mason University

Academic Advisor

Fairfax, VA · On-site

$50K/yr

Undergraduate Student Advising * Advise current undergraduate students in decision making and developing a plan of study consistent with students' interests, goals, and abilities; * Assist students ...

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Student Advising Assistant information

What does a student advising assistant do?

A Student Advising Assistant supports academic advisors and students by helping with scheduling appointments, answering questions about academic policies, and providing information about campus resources. They often assist with maintaining records, preparing advising materials, and directing students to the appropriate services. This role is essential in ensuring students receive timely and accurate guidance throughout their academic journey. Student Advising Assistants may also help organize workshops or informational sessions to support student success.

What skills and qualifications are needed to be a student advising assistant?

To thrive as a Student Advising Assistant, you need strong organizational skills, attention to detail, and a background in education or student services, often supported by a relevant associate’s or bachelor’s degree. Familiarity with student information systems, scheduling software, and office productivity tools is typically required. Excellent interpersonal skills, active listening, and the ability to communicate clearly help build rapport with students and support staff. These abilities ensure efficient support for students, accurate record-keeping, and contribute to a positive academic experience.

What are the most common challenges student advising assistants face when supporting diverse student populations?

Student Advising Assistants often work with students from various backgrounds, each with unique needs and concerns. A common challenge is effectively communicating and building rapport with students who may have different cultural, academic, or personal experiences. Additionally, balancing a high volume of student inquiries while maintaining attention to detail and providing accurate information can be demanding. Staying informed about campus resources and referral procedures is essential to ensure that all students receive the support they need.

What is the difference between Student Advising Assistant vs Academic Advisor?

AspectStudent Advising AssistantAcademic Advisor
Required CredentialsHigh school diploma or associate degree; some roles may prefer relevant courseworkBachelor’s degree, often in education, counseling, or related fields
Work EnvironmentEducational institutions, student support officesColleges or universities, student services departments
Employer & Industry UsageUsed in academic settings to support advising teamsPrimary role in guiding students academically and career-wise
Common Search & Comparison IntentUnderstanding entry-level advising rolesSeeking detailed advising responsibilities and qualifications

The main difference between a Student Advising Assistant and an Academic Advisor lies in their responsibilities and qualifications. The Student Advising Assistant typically supports academic advisors and requires less formal education, while the Academic Advisor holds a bachelor’s degree and directly guides students through academic planning and career decisions. Both roles are vital in educational settings, but the Academic Advisor has a more comprehensive advising role.

Is academic advising a stressful job?

Student Advising Assistants often experience stress due to managing multiple student needs, deadlines, and balancing academic schedules. The role requires strong communication and organizational skills, and workload can vary depending on the institution's size and student volume.

What do you need to become a student advising assistant?

To become a student advising assistant, candidates typically need strong communication and organizational skills, familiarity with student information systems, and often a minimum of high school diploma or equivalent. Some positions may require previous experience in customer service or administrative roles and the ability to work in a college or university environment.

What cities in Virginia are hiring for Student Advising Assistant jobs?

Cities in Virginia with the most Student Advising Assistant job openings:

Student Advising Assistant jobs near you

Senior Education Abroad Advisor and Assistant Director, UVA in Valencia

Charlottesville, VA • On-site

University of Virginia
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about University of Virginiaexternal

$135K - $135K/yr

Full-time

Posted 4 days ago

University Of Virginia rating

7.9

Company rating: 7.9 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

Job description

The International Studies Office (ISO) is currently accepting applications for a Senior Education Abroad Advisor & Assistant Director, UVA in Valencia. The ISO is a division of UVA Global, a University-wide resource that contributes to UVA's global mission through activities, programs, and services designed to support the development of a globally aware education and research environment. Through the International Students and Scholars Program, UVA Education Abroad, the Lorna Sundberg International Center, and Center for American English Language and Culture, the ISO provides expertise and infrastructure to help expand and sustain global education at the University of Virginia.
Responsibilities
  • Provide advising, referral, and resources for UVA students interested in education abroad, especially the UVA in Valenica program, including goal setting, selecting programs, identifying sources of funding, building cross-cultural awareness, and mitigation of risks.
  • Maintain expertise in Higher Education systems of an assigned region of the world and oversee a portfolio of programs and exchanges in the region.
  • Within the assigned region and portfolio:
    • Assist in developing and promoting UVA in Valencia and other assigned programs online, on Grounds, and at select education abroad fairs across the U.S.
    • Develop and manage relationships with U.S. colleges and universities who send students to UVA in Valencia.
    • Oversee program admissions, administer program enrollment, and ensure students' compliance with registration and transfer credit requirements for UVA in Valencia and other assigned programs.
    • Provide pre-departure guidance.
    • Enter grades and manage transcript requests from early (pre-2006) participants for UVA in Valencia.
    • Maintain expertise in Spanish visa requirements, provide clear instructions to students, and manage the batch application process for approximately 300 visa applications per year.
  • Maintain relationships with assigned schools, departments, and administrative offices of the University, as well as the UVA in Valencia administration and the UVA in Valencia Faculty Program Director and Assistant Director.
  • Supervise any assigned Education Abroad Advisor(s).
  • Additional responsibilities to support the work of UVA Education Abroad as assigned.

Candidates are required to possess knowledge of principles and issues of study abroad advising. Candidates must also possess strong oral and written communication skills, including intercultural and interpersonal communication. The ability to interact with study abroad program representatives, colleagues in other offices, faculty, and students in a highly professional manner with an understanding of protocol and confidentiality is essential. Evidence of strong organizational, administrative, and computer/digital skills is required. Knowledge of NAFSA: Association of International Educators professional ethics and competencies is desirable along with knowledge of the Forum on Education Abroad Standards of Good Practice.
Minimum Qualifications
  • Education: Master's degree required or bachelor's degree with at least 8 years of relevant experience required in lieu of Master's.
  • Language: Native or near-native fluency in Spanish
  • Experience: 4+ years of relevant professional experience, to include student advising or program coordination, and experience studying or living abroad in a Spanish-speaking country.
  • Experience with MS Office Suite (Word, Excel, PowerPoint)

Preferred Qualifications:
  • Experience studying on the UVA in Valencia program
  • At least four years of student advising or program coordination experience
  • An MA degree in a relevant field (International Education, Intercultural Relations)
  • Experience working with student information systems, education abroad platforms such as Terra Dotta (TDS), and graphic design platforms such as Canva
  • 2+ years of formal management experience

The Education Abroad Advisor Assistant Director, UVA in Valencia will report to the Associate Director for Education Abroad.
Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The anticipated hiring range is $70,000-74,000 , commensurate with education and experience.
This is an exempt-level, benefited position. Learn more about UVA benefits .
This position is in-person located in Charlottesville, VA. The position involves occasional international travel, frequent domestic travel (10+ trips) during the fall semester, and travel to Washington, DC four times a year for batch visa processing.
To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA .
Application review will begin September 14, 2026
The successful candidate is expected to start in November 2026.
Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply
Please apply online , by searching for requisition number R0087257. Complete an application with the following documents:
  • CV or Resume
  • Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants: Search and apply for jobs on the UVA Internal Careers website .
Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
For questions about the position, please contact Dan Kramer, sev7ud@virginia.edu .
For questions about the application process, please contact Jessica Russo, Senior Recruiter, sxv9zv@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .

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About University of Virginia

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The University of Virginia is distinctive among institutions of higher education. Founded by Thomas Jefferson in 1819, the University sustains the ideal of developing, through education, leaders who are well-prepared to shape the future of the nation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Charlottesville, VA, US

Year founded

1819

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