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Student Admissions Assistant Jobs in Indiana (NOW HIRING)

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Student Admissions Assistant information

What is a student admissions assistant?

Student Admissions Assistants are individuals who support the admissions office at educational institutions. Their primary role is to assist with administrative tasks such as processing applications, responding to prospective student inquiries, scheduling campus tours, and helping organize admissions events. They often serve as the first point of contact for prospective students and their families, providing information about the institution and its programs. Their work is essential in ensuring a smooth and welcoming admissions process.

What are the key skills and qualifications needed to thrive as a student admissions assistant?

To thrive as a Student Admissions Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a high school diploma or some college coursework. Experience with student information systems, database management, and standard office software like Microsoft Office or Google Workspace is typically required. Excellent communication, customer service, and problem-solving abilities help you effectively assist prospective students and collaborate with staff. These skills ensure accurate processing of applications, positive interactions with applicants, and smooth administrative operations in an educational setting.

What are some common challenges student admissions assistants face during peak enrollment periods?

Student Admissions Assistants often experience a significant increase in workload during peak enrollment times, such as application deadlines or open house events. Managing a high volume of inquiries from prospective students and their families can be challenging, requiring strong organizational and communication skills. Balancing administrative tasks with providing exceptional customer service is crucial, and collaborating closely with admissions counselors and other team members helps ensure a smooth admissions process. Staying adaptable and proactive during these busy periods is key to success in this role.

What is the difference between Student Admissions Assistant vs Student Counselor?

AspectStudent Admissions AssistantStudent Counselor
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree in education, psychology, or related field; certifications may be beneficial
Work EnvironmentOffice settings, college admissions offices, school campusesSchool or college counseling offices, student support centers
Employer & Industry UsageEducational institutions, universities, collegesHigh schools, colleges, universities
Common Search & Comparison IntentUnderstanding entry-level admissions roles, job responsibilitiesStudent support, academic advising, career guidance

The main difference between a Student Admissions Assistant and a Student Counselor lies in their focus and responsibilities. The Admissions Assistant primarily handles application processing, campus tours, and supporting the admissions process. In contrast, the Student Counselor provides academic, emotional, and career guidance to students. Both roles are vital in educational settings but serve different functions within the student lifecycle.

Is it hard to get a student admissions assistant job?

Getting a student admissions assistant job typically requires good communication skills, organizational ability, and sometimes previous customer service experience. The application process may involve submitting a resume and interview, but the level of difficulty varies depending on the institution and competition. Having relevant skills and a strong academic record can improve chances of hiring.

What cities in Indiana are hiring for Student Admissions Assistant jobs?

Cities in Indiana with the most Student Admissions Assistant job openings:

Student Admissions Assistant jobs near you

Admissions Assistant

Indianapolis, IN • On-site

Indiana University
See more jobs at Indiana Universityexternal

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 18 hours ago

Posted today

Job description

The Indiana University (IU) Indianapolis School of Education offers programs that focus on the power and possibilities of educational experiences in urban environments and how educational professionals can impact change. If your education and experience align with this position, we hope you will consider submitting an application for a potential opportunity to support our students in achieving their academic goals.
Job Summary
Department-Specific Responsibilities
  • Assists in providing student support services and implementing program initiatives for undergraduate and graduate students
  • Manages graduate admissions and undergraduate teacher education application processes, serving as the primary departmental contact for prospective and current students, faculty, staff, and campus partners.
  • Reviews and evaluates application materials and determine admission and licensure eligibility in collaboration with faculty, admissions committees, and program staff, as appropriate.
  • Advises students regarding admission requirements, program options, licensure pathways, registration, and university policies and procedures.
  • Coordinates and facilitates admissions, recruitment, and information sessions; represents the School of Education at recruitment and outreach events.
  • Supports student onboarding and progression by connecting admitted students with advisors, faculty mentors, registration resources, learning platforms, and other university systems.
  • Manages student cohort authorizations, course enrollments, and related academic processes.
  • Coordinates teacher education and student teaching application processes, including placement and contract administration with school district partners and human resources (HR) liaisons.
  • Processes and recommends eligible students for educator licensure and provides guidance regarding state and institutional licensure requirements.
  • Prepares and provides program completion, verification, licensure, and related student documentation upon request.
  • Develops, maintains, and distributes advising materials, licensure resources, admissions information, and student communications.
  • Maintains confidential student records, databases, and documentation related to admissions, enrollment, degree progress, licensure, and program completion.
  • Collects, analyzes, and reports data related to admissions, enrollment, completion, licensure, and employment outcomes to support departmental planning, accreditation, compliance, and state reporting requirements.
  • Monitors trends in student enrollment, program participation, and licensure outcomes and assist with the preparation of departmental, university, accreditation, and state reports.
  • Remains current on university policies, academic requirements, accreditation standards, and Indiana Department of Education (IDOE) licensure regulations to ensure accurate guidance and effective program administration.
General Responsibilities
  • Oversees the processing and evaluation of all applications for admissions into that school and accompanying material, such as transcripts, to determine eligibility.
  • Maintains records and databases of applications; updates and purges as necessary; gathers and collates information from records and prepares reports.
  • Reviews applications for completeness, contacts applicants for any missing information or to resolve discrepancies, and obtains any necessary information from other sources.
  • Schedules and oversees any applicant interviews.
  • Makes recommendations regarding admissions and financial aid decisions; contacts applicant regarding the decision on the admission application.
  • Responds to phone and email inquiries on admissions process and status of applications; may assist in the design of recruiting events and materials.
  • Counsels potential students regarding courses and grades required for admission.
  • May supervise temporary staff in the admissions office; monitors and evaluates job performance.
  • Maintains files and databases on students admitted into the school; generates reports based on this information.
  • May take on escalated and complex issues; may provide guidance to other admissions staff.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
  • High school diploma or equivalent (such as HSED or GED).
WORK EXPERIENCE
Required
  • 4 years of office or related experience.
SKILLS
Required
  • Proficient communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrates time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Possesses flexibility to work in a fast paced, dynamic environment.
  • Highly thorough and dependable.
  • Possesses a high degree of initiative.
  • Ability to build strong customer relationships.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Advertised Salary
$21.60 - 22.60 per hour based on experience and internal equity
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Student Services
Job Family: Admissions & Recruitment
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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Telephone: 812-856-1234
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