State Student Jobs in Minnesota (NOW HIRING)

Job Class: Office and Administrative Specialist, Senior

Agency: Minnesota State

Location: Bloomington

Telework Eligible: No

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers

Closing Date: 08/19/2026

Hiring Agency/Seniority Unit: MN St Colleges & Universities / Normandale CC-AFSCME

Division/Unit: MnSCU Normandale CC / MnSCU Normandale CC Clerical

Appointment Type: Unlimited, Full-time

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

Classified Status: Classified

Bargaining Unit/Union: 206 - Clerical/AFSCME

Work Area: Normandale Community College

FLSA Status: Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Under limited supervision, the Admissions Processing Specialist contributes to the college's strategic enrollment initiatives promoting a culture that supports diversity and inclusion in all forms. This position performs a very high volume of data entry, makes preliminary admission determinations, and ensures the highest level of data integrity and support for Postsecondary Enrollment Options (PSEO), undergraduate, and international student admissions. Responsibilities are completed in compliance with policies set forth by the Minnesota State system, state and federal policies pertaining to data privacy laws, state and federal government legislation and regulations, and college admissions policies. The work uses specialized software such as the Minnesota State student database system (ISRS), a customer relationship management tool (Admit Gold), document imaging software (Perceptive Content), student communication and ticketing tools (COMM100), and reporting tools (Power BI, Share Point). This position also provides exemplary customer service and support to both internal and external constituents. The individual in this position collaborates with other departments in Student Affairs and Academic Affairs to facilitate a student ready admissions experience.

This position will actively advance the college's strategic goals, including to achieve equity in educational outcomes and to support a culturally responsive and service-oriented culture, through individual and departmental efforts.

Minimum:

• Understand information sufficient to maintain complex records, files, notes, and logs.
• Document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information.
• Receive and review source documents, compare documents to database information, and edit documents.
• Accurately input, verify, and edit electronic data.
• Locate, identify, and correct data entry errors.
• Compile, research, and analyze information from databases.
• Interpret and explain complicated program information in an understandable manner to customers, clients, and coworkers, such as policy, procedures, eligibility requirements, and application details.
• Respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.

Preferred:

• One year or more of recent high-level data entry performance within a college or university setting.
• Commitment to creating equitable experiences for diverse student populations.
• Experience providing direct customer service in a college or university setting.
• Ability to manage multiple concurrent priorities and complete tasks within established deadlines.
• Knowledge of College, Minnesota State, Federal, State and local laws, rules, policies and procedures pertaining to student data privacy, FERPA, and admissions.
• Advance knowledge of computer applications, i.e., student record management systems, document imaging software, digital communication platforms, and CRM systems.
• Professional working proficiency in Spanish, Somali, Hmong, or Russian

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.