Startup Program Manager Jobs in Virginia Beach, VA

ARMADA INC.

POSITION DESCRIPTION

TITLE: Construction/Commercial Program Manager

REPORTS TO: President

FLSA STATUS: Exempt

PAY RANGE: $140,000.00-$150,000.00 Annually DOE

FT / PT STATUS: Full Time

LOCATION: Chesapeake, VA

SUMMARY

This position acts as the owner’s representative with a builder’s mindset, overseeing projects from pre-development through construction completion.The Program Manager combines technical construction expertise with project management strategy to maximize value and sustainability. The Program Manager is responsible for the planning and on-site execution of projects from initiation through completion of construction by providing project leadership, communication, coordination, and conflict resolution to ensure project goals are met. This role is responsible for site planning including site selection and acquisition, design, tendering of work packages and selecting and contracting with main Contractors, project scoping and project planning, budgeting, resourcing, governance and regular communication to key stakeholders on project progress across multiple concurrent projects.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Develop project business plan
• Work with field management to generate job specific safety plan for the project.
• Serve as the main point of contact for the Engineer and Architect
• Work with Pre-Construction and Field Supervision to identify and implement all contract deliverables, quality testing, and reporting requirements
• Create staging, logistics, and phasing plan for project
• Lead coordination of subcontractors
• Set up bonding and/or Subguard, change order log, and cost tracking for the project.
• Set up project in E1 and Prolog (or similar) software
• Responsible for project startup, including obtaining permits and licenses and managing jobsite mobilization
• Facilitate subcontractor pre-mobilization/startup meetings
• Issue and administer subcontracts (payments, insurance, bond, safety, haz-com, etc.) and purchase orders for multiple trades
• Assist in developing, planning, and updating of overall project schedule. Attend/direct regular job scheduling meetings
• Lead responsibility for project quality control plan implementation and compliance.
• Conduct bi-weekly safety surveys with project superintendent
• Prioritize, review and expedite submittals
• Expedite material deliveries according to project schedule requirements
• Understand quantity updating and work with Superintendents to maintain accurate labor forecasts
• Develop and administer subcontractor and purchase order change orders
• Review projections, labor reports, safety documents, and schedules on a monthly basis.
• Review and approve material/equipment invoices according to project budget
• Prepare payment requests and monitor collections
• Meet with city and state agencies to review project and inspections
• Attend OAC progress meetings and create monthly status reports
• Enter and update information in project management software (job status reports, projections, change orders, and RFI’s)
• Manage and oversee job close-out documentation and procedures (closeout documents, final job report, and final accounting.
• Project Leadership: Lead the planning, execution, and delivery of construction projects, ensuring they meet scope, schedule, budget, and quality goals
• Cross Functional Coordination: Manage relationships between design, construction, and other stakeholders to ensure seamless handoffs and quality outcomes
• Risk & Cost Management: Anticipate and mitigate risks, identify cost savings early, and avoid rework
• Quality & Standards: Embed consistent standards and best practices to enhance efficiency and quality
• Sustainability Integration: Incorporate sustainability goals into every stage of the project lifecycle
• Business Development: Develop and execute strategies to secure new and existing client opportunities
• Develop and implement strategies to expand business with existing and new clients.
• Program Leadership & Strategy: Act as the delegated representative at site level, leading the delivery of the construction programme and ensuring alignment with project objectives
• Stakeholder Liaison: Maintain harmonious working relationships with clients, contractors, consultants, and other participating organizations
• Progress Monitoring: Regularly review work progress, prepare internal and external reports, and collate inputs for monthly progress reports
• Team Management: Direct and supervise site team activities, including document control, administration, and facilities management functions
• Budget & Resource Control: Manage and report project budgets and resources, ensuring compliance with contractual, regulatory, and safety requirements
• Vendor Management: Oversee external vendors to ensure services meet agreed specifications
• Technical Oversight: Provide technical support through direct and indirect management of the team, ensuring contractor activities are monitored effectively
• Perform other related duties as assigned

SUPERVISORY RESPONSIBILITY

• Mentor and train Project Managers, Assistant Project Managers and co-op/intern students
• Oversees the planning, execution, and delivery of construction projects, ensuring they meet quality, safety, and schedule goals while aligning with company values and client expectations.

KNOWLEDGE, SKILLS, ABILITIES & ATTRIBUTES

• Demonstrated ability to develop and oversee the implementation of strategies and action plans to target and pursue additional business with existing clients and new business opportunities.
• Excellent communication, coordination, and problem-solving abilities; ability to manage diverse teams and high-pressure environments.
• Strong understanding of commercial, financial, and project leadership; proficiency in project review and control techniques such as Earned Value Management (EVM)
• Construction industry standards, regulations, and codes
• Blueprint and schematic reading
• Budgeting, financial management, and cost control
• Contract negotiation and legal compliance
• Project scheduling and resource allocation
• Quality assurance and safety protocols
• Strong communication and interpersonal skills
• Leadership and team management
• Problem-solving and decision-making under pressure
• Organizational and time-management abilities
• Collaboration and adaptability in dynamic environments

EDUCATION AND EXPERIENCE

• Bachelors Degree in construction, Engineering, or a related field
• Minimum of 5 years in the construction industry
• Experience managing all aspects of construction projects including architectural, civil, structural, mechanical and electrical
• Working knowledge of Prolog and other construction software
• 3+ years in project management for commercial building projects in the $5M–$50M range
• 5+ years reading and interpreting construction plans, drawings, and specifications
• 2+ years managing the design process and design-construction interface.

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

• Based at a construction site or office, often managing a site team of around 20 personnel
• Works across sectors such as civil, structural, mechanical, and electrical engineering projects

EQUIPMENT USED

• Computer, cell phone, scanner, software programs

*This is a general list and is not all inclusive

REASONABLE ACCOMMODATIONS

• Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions