Speed Vegas Jobs (NOW HIRING)

Las Vegas Motorsports Park, LLC dba Speed Vegas is seeking a dependable and motivated Shop Operations Assistant to provide logistical and operational support to our automotive shop. This role keeps parts, supplies, and vehicles moving so projects stay on schedule — handling vendor runs, receiving and organizing parts, maintaining inventory accuracy, and helping keep shop records clean and current in our fleet management software. The ideal candidate has a solid mechanical interest and aptitude, is organized, reliable, and comfortable using technology, and is equally willing to drive to a vendor or sit down and reconcile an inventory count. This position works closely with technicians, shop leadership, vendors, and other departments. It offers a competitive hourly wage and industry-leading benefits.

Responsibilities:

• Parts, Inventory, and Logistics:
  • Pick up and deliver parts, supplies, and equipment from local vendors, dealers, body shops, and repair facilities; transport materials between company facilities as needed.
  • Receive, inspect, and organize incoming parts, supplies, and equipment, confirming that what arrived matches what was ordered.
  • Maintain organized, labeled inventory and storage areas across the shop.
  • Monitor parts and consumables; conduct and reconcile inventory counts and flag discrepancies to keep on-hand quantities accurate.
  • Track parts and materials required for ongoing vehicle projects so technicians have what they need, when they need it.
  • Coordinate with vendors and contractors to ensure timely delivery of parts and services.
• Shop Operations Support:
  • Assist technicians and shop personnel with daily operational needs.
  • Maintain clean, organized, and safe work areas; organize tools, equipment, supplies, and storage.
  • Support vehicle maintenance, repair, recon, and upfit activities as directed.
  • Move and stage vehicles around the facility.
  • Coordinate oil sampling and preventative maintenance follow-up.
  • Support special projects and shop improvement initiatives.
• Operational Records and Coordination:
  • Maintain accurate records in company’s fleet management software, including work orders, vehicle history, and parts inventory.
  • Enter and maintain purchase orders, work orders, and invoices accurately and on time; ensure maintenance records are complete and finance-ready.
  • Keep operational documentation consistent so parts, labor, and cost data can be relied on for reporting and analysis.
  • Help flag outlier repairs or abnormal spend for shop leadership review.
  • Provide DMV/title support and general errand assistance as needed.
• Safety and Compliance:
  • Ensure shop activities comply with OSHA standards, workplace safety protocols, and company policies.
  • Promote a culture of safety, ensuring proper use of PPE and adherence to hazard identification procedures.
  • Report safety concerns, equipment issues, or incidents promptly.
• Vendor Relations:
  • Act as a professional representative of Speed Vegas in interactions with vendors, dealers, contractors, and customers.
  • Support timely, high-quality service that meets the shop's operational needs.

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Knowledge:

• Shop Operations: Familiarity with how an automotive shop runs, including parts flow, inventory, and vendor coordination.
• Fleet Management Tools: Proficiency, or the ability to quickly learn, Fleetio or similar platforms for work order management and vehicle tracking.
• Automotive Parts and Systems: Working knowledge of automotive parts and vehicle systems (preferred).
• Safety and Compliance: Familiarity with OSHA standards and workplace safety best practices.

Skills:

Logistics and Organization:

• Strong organizational skills and the ability to manage multiple tasks and shifting priorities in a fast-paced environment.
• Reliable, accountable, and able to work both independently and as part of a team.

Technology and Records:

• Proficiency with Microsoft Office (Excel, Word, Outlook) and web-based software; comfortable with data entry, record keeping, inventory management, and work order tracking. Smartsheet and Fleetio experience a plus.
• High level of accuracy and attention to detail when entering and maintaining records.

Safety and Attention to Detail:

• Commitment to maintaining high safety standards.
• Strong attention to detail in keeping the shop and its records orderly and accurate.

Abilities:

• Valid driver's license with an acceptable driving record (this role includes regular driving for vendor runs and inter-facility transport).
• Ability to lift 50 pounds and work in various environmental conditions.
• Strong energy and adaptability to meet the demands of a fast-paced work environment.
• Ability to work both independently and as part of a team.

Certifications (Preferred):

• OSHA 10

Physical Requirements:

• Ability to perform physical activities such as lifting, climbing, walking, and stooping.
• Comfortable working in an environment with loud noises and varying temperatures.
• Regular use of personal protective equipment (PPE).

Work Environment:

• Exposed to shop equipment, hazardous conditions, and extreme temperatures.
• May require flexibility in working hours, including weekends if necessary.