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Special Projects Events Coordinator Jobs (NOW HIRING)

The Car Park

Special Events Coordinator

Raleigh, NC · On-site

$21 - $23/hr

The Special Events Coordinator position is a true mix of office coordination and hands-on event ... Ability to multitask between various projects & event obligations * Experience with Payroll and ...

City of New York

Special Events Coordinator

Manhattan, NY · On-site

$60K - $70K/yr

... projects as assigned. Email a cover letter and resume in a word or PDF document to: resumes@manhattanbp.nyc.gov with "Special Events Coordinator" in the subject line COMMUNITY ASSOCIATE - 56057 ...

Virginia Tech

Special Events Coordinator

Blacksburg, VA · On-site

Special Events Coordinator Apply now Back to search results Job no: 536963 Work type: Staff Senior ... Required Qualifications Previous experience with project coordination, event planning or a related ...

Bastrop

Special Events Coordinator

Bastrop, TX · On-site

$61K/yr

... focused Special Events Coordinator to help shape the experiences that make our community a ... Strong project management, organization, communication, and problem-solving skills. * Ability to ...

City of Brighton

Special Events Coordinator

Brighton, CO · On-site

$65K - $89K/yr

The Special Events Coordinator supervises volunteers. EXAMPLES OF ESSENTIAL RESPONSIBILITIES AND ... projects simultaneously Communicate clearly and concisely, both orally and in written form.

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How much do special projects events coordinator jobs pay per year?

As of Sep 13, 2026, the average yearly pay for special projects events coordinator in the United States is $51,876.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,500.00 and $60,000.00 per year, depending on experience, location, and employer.

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Special Events Coordinator

Raleigh, NC • On-site

The Car Park
Facilities Support Services • 51 - 200 employees
Learn more about The Car Parkexternal

$21 - $23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

The Car Park rating

8.1

Company rating: 8.1 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

This Isn't Your Typical 8-5 Office Job
If you're looking for a role that keeps you moving, this could be a great fit. The Special Events Coordinator position is a true mix of office coordination and hands-on event support. Approximately 50% of your time will be spent in the office helping with scheduling, planning, onboarding, and event preparation, while the other 50% will have you out in the field helping coordinate and support live events.
We're looking for someone who enjoys variety, can shift gears quickly, and is just as comfortable behind a computer as they are being out in the action.
WHO WE ARE
Professionalism, mutual respect, and a sense of humor are traits we value and exhibit. We have built a community of professionals that place a high emphasis on integrity, trust, and a collaborative environment where understanding each other plays a significant role in positively impacting company culture. We have a deep professional commitment to providing our Team Members with exceptional employee experiences, learning opportunities, career progression, and dare we say it, a lot of fun.
The Car Park is a rapidly growing parking and transportation company that operates more than 500 locations within our portfolio across the United States. We have the superior ability to leverage the power of cutting-edge technology, supply legendary customer service, and provide best-in-class practices to our clients continuously. We are experts at meeting the unique needs of the markets we serve including hospitality, healthcare, events, municipalities, office, retail, and universities. Come meet us and you be the judge.
WHO WE NEED
This position will bridge the gap between the Human Resources and Special Events teams, while managing small scale implementations and being the point of contact for ongoing events and event staff with a heavy focus on a variety of administrative and clerical duties related to scheduling, roster management, HR (onboarding, payroll, offboarding), and other general tasks in support of the Special Events division.
  • Provide real-time scheduling support and roster management for Special Events employees and communicate company/client policies and procedures.
  • Design, produce, and maintain clear job-aids and SOPs to ensure consistent and effective work processes.
  • Provide direct administrative support to leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and schedules.
  • Coordinate special events details including recruiting and roster updates, staffing needs, as well as potential time conflicts/situations that the day-of event manager should be aware of.
  • Onboarding/ Offboarding obligations for employees such as schedule and conduct interviews, ensure prospective employees complete paperwork, host onboarding orientations, as well as complete any necessary offboarding procedures.
  • Payroll oversight for employees including verification of attendance, hours worked, pay adjustments and "pay rates", as well as distribution of that information to your supervisor in the form of a weekly payroll report.
  • Weekly Invoicing.
  • Collaborative working style with various departments such as Recruitment/HR to ensure hiring needs are met.
  • Weekly meeting with the Special Events team to discuss upcoming events.

IDEAL CANDIDATE SKILLS
  • Previous experience in events, scheduling, and roster management
  • Ability to multitask between various projects & event obligations
  • Experience with Payroll and Scheduling Software
  • Strong Excel skills, knowledge of Teams, particularly QuickBooks, Smartsheet and project management software
  • Display original thinking and creativity, meet challenges with resourcefulness
  • Highly organized with the ability to meet deadlines consistently and work independently while being a positive contributor to the team
  • Write and verbalize clearly, informatively, and effectively
  • Work with integrity and ethics; uphold organizational values
  • Continually learn, develop strategies, seek advice from others and think critically to solve problems and overcome obstacles
  • Treat others with respect and consideration, accept responsibility for your own actions and follow through on commitments

MINIMUM REQUIRED QUALIFICATIONS
  • At least 3 years of experience in a high-level administrative position, operations coordinator, project coordinator, or similar business-related position
  • At least 1+ year of experience leading process improvement and process documentation, serving as a subject matter expert, or supporting implementations.

BENEFITS WE OFFER
  • 18 days of Recharging your Battery (PTO)
  • Paid Parental Leave
  • Volunteer Time Off (VTO)
  • Paid holidays
  • Bereavement
  • Medical, Dental, Vision
  • Flexible and health spending accounts
  • Short term disability
  • Critical illness and accident benefits
  • Life insurance, tuition reimbursement
  • 401(k) and more are available to eligible Team Members
  • There's also the opportunity to work with a genuinely awesome team of co-workers

Professionalism, mutual respect, and a sense of humor are traits we value and exhibit. That's not marketing lingo, it's the truth. Come meet us and you be the judge.
***Equal Employment Opportunity

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