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Special Events Project Manager Jobs in Utah (NOW HIRING)

AEG

Manager, Special Events

Park City, UT · On-site

$62K - $67K/yr

Manager, Special Events CLASSIFICATION Year-round; Full-time FLSA Exempt REPORTS TO Vice President ... Strong project management under deadline pressure across multiple concurrent events * Working ...

Provo City

Special Events Lead - Recreation

Provo, UT · On-site

$14/hr

This position is responsible for assisting the Special Events Coordinator in preparing for, marketing, and managing the various activities and events provided by the Recreation Center to the public.

Provo

Special Events Lead - Recreation

Provo, UT · On-site

$14/hr

This position is responsible for assisting the Special Events Coordinator in preparing for, marketing, and managing the various activities and events provided by the Recreation Center to the public.

New

University of Utah

Events Supervisor

Salt Lake City, UT · On-site

$30 - $45/hr

Assistance with other projects related to Special Events, including analyzing data, processes, and ... Business, Communications, Hotel / Hospitality Management, Sports Management and Public Relations.

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Special Events Project Manager information

What does a special events project manager do?

A Special Events Project Manager is responsible for planning, coordinating, and executing events such as conferences, galas, fundraisers, or corporate functions. They oversee every aspect of the event, including budgeting, vendor management, logistics, and on-site supervision to ensure everything runs smoothly. This role requires strong organizational skills, attention to detail, and the ability to solve problems quickly. Special Events Project Managers work closely with clients and team members to deliver memorable and successful events.

What are the key skills and qualifications needed to thrive as a special events project manager?

To thrive as a Special Events Project Manager, you need expertise in event planning, budget management, and logistics coordination, often supported by a relevant degree or certified meeting planner (CMP) credential. Familiarity with event management software, project management tools like Asana or Trello, and vendor management systems is typically required. Exceptional communication, problem-solving, and leadership skills help build strong relationships and ensure seamless event execution. These skills and qualities are vital for delivering successful events that meet client objectives and run smoothly from conception to completion.

What are some common challenges faced by special events project managers and how can they be addressed?

Special Events Project Managers often encounter challenges such as tight deadlines, last-minute changes, and coordinating with multiple vendors and stakeholders. Managing budgets while maintaining quality standards can also be demanding, especially when unexpected issues arise. Effective communication, strong organizational skills, and having contingency plans in place are essential for addressing these challenges. Building strong relationships with vendors and staying adaptable help ensure events run smoothly and meet client expectations.

What is the difference between Special Events Project Manager vs Event Coordinator?

AspectSpecial Events Project ManagerEvent Coordinator
CredentialsBachelor's degree in event management, hospitality, or related field; certifications like CMP or CSEP often preferredHigh school diploma or associate degree; certifications are optional
Work EnvironmentLeads multiple projects, manages teams, and coordinates large-scale eventsHandles day-to-day event logistics, vendor coordination, and onsite management
Employer & Industry UsageUsed in corporate, nonprofit, and entertainment sectors for complex eventsCommon in hospitality, wedding planning, and smaller event settings

The Special Events Project Manager focuses on overseeing large, complex events, managing teams, and ensuring project success. In contrast, the Event Coordinator handles the detailed logistics and onsite execution of events. Both roles require strong organizational skills, but the Project Manager typically has more strategic responsibilities and higher-level planning duties.

What cities in Utah are hiring for Special Events Project Manager jobs?

Cities in Utah with the most Special Events Project Manager job openings:

Special Events Project Manager jobs near you
Infographic showing various Special Events Project Manager job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 13% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Manager, Special Events

Park City, UT • On-site

AEG
Recruiting and Staffing Services • 51 - 200 employees
Learn more about AEGexternal

$62K - $67K/yr

Full-time

Medical, Retirement

Posted 24 days ago

Job description

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.
JOB DESCRIPTION
Manager, Special Events
CLASSIFICATION Year-round; Full-time
FLSA Exempt
REPORTS TO Vice President, Special Events & Hospitality
LOCATION Park City, UT
TRAVEL 20-30%, primarily domestic and event-driven
U.S. Ski & Snowboard is seeking a Manager, Special Events. This is a full-time, beneficial position eligible for our full benefits package including medical insurance and retirement. For inquiries or help with your application, please email HR@usskiandsnowboard.org.
SUMMARY / OBJECTIVE
Owns the production and flawless execution of U.S. Ski & Snowboard's single-day donor and partner events - the New York Gold Medal Gala, Team Fundraisers, and regional receptions. This role is the point person from concept through post-event debrief: site selection, vendor and contract management, event design, budget tracking, and day-of production.
ABOUT US:
U.S. Ski & Snowboard is committed to lead, encourage, and support athletes in achieving excellence and making the United States of America the Best in the World in Olympic skiing and snowboarding. We are committed to fostering, cultivating and maintaining a culture of diversity, equity, and inclusion by creating an environment in which diversity is valued, equity is striven for, and inclusion is embraced.
ROLES & RESPONSIBILITIES
Event Production & Execution
  • Lead end-to-end production of assigned single-day events: the annual gala, Team Fundraisers, and regional receptions
  • Manage vendor selection, contract negotiation, gifting, athlete involvement, and site selection for each event
  • Run pre-event planning and post-event debriefs, and maintain an event playbook so recurring events (e.g., the annual gala) build on institutional knowledge year over year
  • Own event-specific budgets, tracking expense against revenue targets
  • Manage gifting and support the development of F & B for all single day events.

Fundraising & Donor Support
  • Build and manage event and silent/live auction platforms
  • Support Foundation Team Member and Commercial Account Managers with event-based donor and partner touch points
  • Coordinate athlete appearances at events in partnership with the Senior Account Manager

Cross-Functional Coordination
  • Partner with Communications/Marketing on event promotion and athlete storytelling
  • Partner day-to-day with the Assistant Director of Hospitality for on-the-ground support and coordination, addition to coordinating on any single-day event with a hospitality component attached (e.g., a gala weekend with travel and lodging components)

Donor & Partner Retention
  • Design event touch points around multi-year retention, not single-event satisfaction - repeat invitations, tiered donor/partner experiences, and year-over-year relationship building across the event calendar
  • Use post-event feedback and attendance data to continuously refine event programming, tracking donor and partner return/retention rate as a core success metric
  • Partner with Foundation and Commercial leadership to align event experiences with each donor's or partner's giving or partnership trajectory, not just the individual event

Other Duties
  • Maintain event inventory and production equipment
  • Support other divisional and cross-departmental events as assigned

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
COMPETENCIES & EXPERIENCE
  • 3+ years producing live events (galas, fundraisers, activations, or comparable) - CMP or similar preferred
  • Degree in Event Management, Hospitality, Sports Management or similar area preferred
  • Comfortable negotiating vendor contracts and managing a budget for an individual event
  • Strong project management under deadline pressure across multiple concurrent events
  • Working familiarity with common event/CRM platforms (e.g., Classy, NPSP) - training provided; not a screening requirement
  • Able to travel domestically, and occasionally internationally, up to 30%
  • Valid driver's license; able to obtain a passport
  • Available nights, weekends, and holidays around the event calendar

SUPERVISORY RESPONSIBILITIES
  • To be confirmed with leadership - likely seasonal/event-day staff

PHYSICAL REQUIREMENTS FOR THE ROLE
  • Able to lift 25+ lbs.
  • Able to work outdoors in varied and extreme temperatures during on-snow events

U.S. SKI AND SNOWBOARD EEO STATEMENT
U.S. Ski & Snowboard is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. U.S. Ski & Snowboard's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.
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About AEG

Sourced by ZipRecruiter

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Saint Louis, MO, US

Year founded

1992

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