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Special Education Virtual Case Manager Jobs (NOW HIRING)

Onward Education

MN · On-site

Hold regular virtual check-ins with students on your caseload on a weekly or twice-monthly cadence ... Demonstrated experience serving as a special education case manager for a student caseload.

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How much do special education virtual case manager jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for special education virtual case manager in the United States is $35.64, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $32.69 per hour, depending on experience, location, and employer.

What is a special education virtual case manager?

Special Education Virtual Case Managers are professionals who coordinate and oversee the educational services provided to students with disabilities in online or remote learning environments. They ensure that students' Individualized Education Programs (IEPs) are implemented effectively, collaborate with teachers, families, and service providers, and monitor students' progress toward their goals. These case managers also handle documentation, compliance with legal requirements, and help adapt instructional strategies to meet each student's unique needs in a virtual setting.

What skills and qualifications are needed to be a special education virtual case manager?

To thrive as a Special Education Virtual Case Manager, you need expertise in special education law, individualized education program (IEP) development, and case management, typically supported by a relevant teaching license or certification. Familiarity with virtual learning platforms, IEP management software, and secure communication systems is important for managing remote caseloads. Strong organizational skills, empathy, and clear digital communication help build trust and ensure effective collaboration with students, families, and multidisciplinary teams. These skills and qualities are crucial for ensuring compliance, supporting student progress, and delivering individualized services in a virtual environment.

What are common challenges faced by special education virtual case managers and how can they be addressed?

Special Education Virtual Case Managers often face challenges such as coordinating effectively with families and service providers remotely, managing diverse caseloads, and ensuring compliance with IEP timelines. To address these challenges, it's important to establish clear communication channels, utilize digital organization tools, and proactively schedule regular meetings. Staying updated on evolving regulations and leveraging collaborative platforms can also help maintain seamless support for students with special needs in a virtual environment.

What is the difference between Special Education Virtual Case Manager vs Special Education Case Coordinator?

AspectSpecial Education Virtual Case ManagerSpecial Education Case Coordinator
CredentialsState certification, teaching credentials, or related licensureSimilar certifications, often including special education licensure
Work EnvironmentRemote, online platforms, virtual meetingsSchool settings, district offices, or remote
Employer & IndustrySchool districts, online education providersSchool districts, educational agencies

The Special Education Virtual Case Manager and Special Education Case Coordinator roles share similar credentials and work environments, often involving collaboration with schools and districts. The main difference lies in the virtual nature of the Case Manager's work, focusing on remote case management, while the Case Coordinator may work more directly within school settings. Both roles aim to support students' educational needs through case management and coordination.

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Special Education Virtual Case Manager jobs near you
Infographic showing various Special Education Virtual Case Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $74,135 per year, or $35.6 per hour.

SPECIAL EDUCATION CASE MANAGER

Calumet City, IL • On-site

Dolton School District 149
See more jobs at Dolton School District 149external

$49K - $66K/yr

Full-time, Part-time

Re-posted 25 days ago

Job description

Position Type:
Elementary School Teaching/Special Education Teacher (Resource)
Date Posted:
12/3/2025
Location:
Dolton School District 149
Date Available:
Immediate
Closing Date:
Until Filled
SPECIAL EDUCATION CASE MANAGER
JOB DESCRIPTION
REPORTS TO: Director of Specialized Services/Building Principal
EVALUATION: Director of Specialized Services/Building Principal
WORK DAY: 8:00 am - 4:00 pm
WORK YEAR: 12 months
SALARY RANGE: Per experience and the PNA contract
$49,437 - $66,785
PURPOSE AND FUNCTION:
The Special Education Case Manager is responsible for ensuring high-quality, compliant, and student-centered services for all students receiving special education support. The Case Manager oversees the development, implementation, and monitoring of Individualized Education Programs (IEPs) in alignment with IDEA, Article 14, Illinois School Code, School Board Policy, and district expectations. The Case Manager collaborates with teachers, related service providers, families, and administrators to ensure students receive appropriate services in the least restrictive environment (LRE). This role requires exceptional organization, communication, and professionalism, recognizing that errors may significantly impact student outcomes and district compliance.
POSITION REQUIREMENTS/QUALIFICATIONS:
  • Must hold a Professional Educator License with a Special Education LBS1 Endorsement valid in Illinois.
  • Two or more years of experience in case management.

DUTIES AND RESPONSIBILITIES:
  • Facilitate all aspects of the IEP process, including scheduling meetings, drafting documents, and collaborating with team members.
  • Ensure compliance with federal, state, and district timelines, including annual reviews, evaluations, and parent notifications.
  • Monitor and document student progress toward IEP goals; share data with families and staff.
  • Collaborate with general education teachers to support implementation of accommodations, modifications, and instructional supports.
  • Coordinate with related service providers (SLP, OT, PT, social workers, psychologists) to ensure cohesive service delivery.
  • Participate in MTSS, problem-solving, and student support meetings to analyze data and recommend interventions.
  • Write present levels, goals, and services using data, teacher input, and assessment results.
  • Ensure service minutes are delivered as written; communicate scheduling or staffing concerns to administration.
  • Support the creation and revision of Behavior Intervention Plans (BIPs) and Functional Behavioral Assessments (FBAs).
  • Facilitate transition planning for students advancing to new programs, grade levels, or high school.
  • Build trusted relationships with families through proactive and culturally responsive communication.
  • Maintain accurate, timely, and organized records, documentation, and communication logs.
  • Support staff by modeling and guiding differentiation, accommodations, and inclusive practices.
  • Participate in and/or facilitate district-led professional development and special education meetings.
  • Perform additional duties as assigned by building administration or the Director of Specialized Services.

APPLICATION:
Complete the application on our district website, www.sd149.org, using AppliTrack. Contact Dr. LaTonya Applewhite, Director or Human Resources, with questions at applewhitel@sd149.org.
School District 149 considers applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, veteran status, or any other legally protected status.
Attachment(s):
  • SPED CASE MANAGER.docx

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