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Special Education Program Assistant Jobs in Utah

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Special Education Program Assistant information

What is a special education program assistant?

Special Education Program Assistants are professionals who support teachers and students within special education programs. They help implement individualized education plans (IEPs), assist with classroom management, and provide one-on-one or small group support to students with disabilities. Their role is vital in ensuring that students receive the accommodations and support they need to succeed academically and socially. They may also help with daily living skills, communication, and behavior management under the supervision of licensed special education teachers.

What are the key skills and qualifications needed to thrive as a special education program assistant?

To thrive as a Special Education Program Assistant, you need knowledge of educational strategies for students with disabilities, familiarity with individualized education plans (IEPs), and often a high school diploma or relevant coursework in special education. Experience with assistive technology, data entry systems, and classroom management tools is commonly required. Patience, strong communication, and empathy are crucial soft skills for building trust and supporting both students and teachers. These skills ensure that students receive appropriate support, fostering their academic and social development in inclusive environments.

What are some common challenges faced by special education program assistants, and how can they be addressed?

Special Education Program Assistants often encounter challenges such as managing diverse student needs, supporting behavioral interventions, and adapting to changing classroom routines. Building strong communication with teachers and therapists, participating in ongoing training, and staying organized can help address these challenges. Collaboration and flexibility are key, as working closely with the educational team ensures consistency and support for students, leading to a more positive learning environment.

What is the difference between Special Education Program Assistant vs Classroom Aide?

AspectSpecial Education Program AssistantClassroom Aide
CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma or equivalent
Work EnvironmentSpecial education classrooms, supporting students with disabilitiesGeneral education classrooms, assisting teachers and students
Employer & IndustrySchools, districts, special education programsSchools, districts, general education settings
Common Search/ComparisonYesYes

Special Education Program Assistants focus on supporting students with disabilities in specialized settings, often requiring specific certifications. Classroom Aides assist in general classrooms, providing support to teachers and students. While both roles involve assisting in educational environments, the Special Education Program Assistant typically works more closely with students with special needs and may have additional training requirements.

How long does it take to become a special education program assistant?

Becoming a special education program assistant typically requires a high school diploma or equivalent, with some positions preferring postsecondary coursework or an associate degree in education or related fields. The hiring process can be quick if qualifications are met, but gaining relevant experience or certifications, such as CPR or behavior management training, may extend preparation time.

How to work as a special education program assistant?

To work as a special education program assistant, you typically need a high school diploma or equivalent, and some positions may require relevant experience or certification in special education. The role involves supporting teachers and students, assisting with classroom activities, and implementing individualized education plans (IEPs). Strong communication skills, patience, and the ability to work with diverse learners are essential, and some employers may require background checks or specific training.
Special Education Program Assistant jobs near you
Infographic showing various Special Education Program Assistant job openings in Utah as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Records Assistant - Special Education

Davis School District

Farmington, UT • On-site

$18.11/hr

Full-time

Posted 6 days ago

Davis School District rating

6.7

Company rating: 6.7 out of 10

Based on 59 frontline employees who took The Breakroom Quiz

337th of 643 rated elementary and secondary schools

Job description

Summary
Under the general supervision of the Special Education Teacher and/or the Special Education Department, the Special Education Records Assistant supports the state and federal compliance of student IEP's (Individualized Education Programs) in multiple school locations by assisting school Special Education staff, including assigned teachers and related servers. Areas of assistance include calendaring and scheduling meetings, filing and organizing documents in special education files, creating reports, and verifying student caseloads/counts.
Description
Classified position is announced to all qualified applicants. Applications must be submitted no later than Wednesday September 9, 2026
Special Education Records Assistant // Shoreline Jr High, Kay's Creek Elementary and other district areas as assigned.
5.9 hrs p/day // 9 months // Salary Grade 4 - $18.11 per hour (Support Salary Table 2026-2027)
[Promotions result in a minimum 5% increase]
ESSENTIAL JOB FUNCTIONS:
Schedules and calendars meetings regarding and pertaining to student IEPs (Individual Education Program), coordinating with parents, Special Education staff, LEAs, Related Servers and any outside agencies that may be part of the IEP team.
Maintains student Special Education files, creating, copying and filing reports and documents; maintains consent forms, authorizations and requests for records; prepares files for transfer to other locations, creating and maintaining documentation of transfer.
Verifies caseload listings; assists with Special Education counts; reviews and communicates with staff regarding pending reports, IEP timelines, archiving, etc.
Prepares and sends reports and other documents to parents, school and district staff, and other authorized recipients.
Assists district Technical Compliance Managers in gathering and disseminating information.
Maintains and provides information from outside agencies that may be of benefit to students/parents/staff.
Performs other duties as assigned at the discretion of the Special Education Department.
MINIMUM REQUIREMENTS:
High school diploma or equivalent education and/or experience.
District inservice training (required after hiring).
Proficient computer skills (including Microsoft Office 365 suite of applications, web applications, etc.)
KNOWLEDGE, SKILLS AND ABILITIES:
Excellent verbal and written communication skills.
Ability to perform administrative functions such as organizing and completing paperwork, gathering and tracking data, and reading and understanding technical documents.
Ability to work independently and as part of a team.
Strong commitment to customer service.
Sensitivity and the ability to keep confidentialities.
Ability to use small office equipment and computers.
PHYSICAL DEMANDS:
Mild physical work: Exerting up to 20 pounds of force occasionally to move objects. The work also requires the following physical abilities in order to perform the essential job functions: grasping, handling, lifting, pulling, pushing, reaching, repetitive motion, standing, stooping, visual acuity, and walking.
WORKING CONDITIONS:
Employees in this position work in a dynamic environment that requires them to be sensitive to change and responsive to changing goals, priorities, and needs.
**Davis School District is an Equal Opportunity Employer**

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