Key Responsibilities:
Financial Reporting & General Ledger Management
- Prepare monthly journal entries and perform balance sheet reconciliations.
- Support preparation of monthly, quarterly, and annual financial statements in accordance with GAAP.
- Assist the Controller with monthly close, year-end reporting, and annual audit prep.
- Maintain fixed asset ledger and depreciation schedules.
- Analyze financial trends and variances, assisting in forecasting and budgeting processes.
Accounts Payable & Accounts Receivable Oversight
- Oversee daily AP/AR transactions, ensuring timely coding and entry into accounting software.
- Monitor aging reports and follow up on outstanding receivables as needed.
- Review and process credit card and vendor account reconciliations.
- Prepare 1099s and support vendor compliance documentation.
Payroll & Compensation Accounting
- Reconcile payroll registers to general ledger and financial statements.
- Collaborate with HR and third-party payroll providers to ensure timely and accurate payroll.
- Review and audit PTO accruals and other wage-related liabilities.
- Ensure proper withholding, benefits reconciliation, and compliance with applicable tax codes.
Budgeting, Forecasting, and Analysis
- Assist in development and refinement of departmental budgets.
- Maintain forecast schedules and track actuals against budgeted performance.
- Partner with department leaders to review financial results and identify cost-saving opportunities.
Internal Controls & Compliance
- Ensure accounting practices align with policies and audit best practices.
- Monitor and improve internal controls, particularly around cash disbursements and financial reporting.
- Support external audits by providing schedules, documentation, and responding to inquiries.
- Help ensure adherence to federal, state, and industry financial regulations.
Process Improvement & System Integration
- Proactively identify and implement efficiencies in accounting workflows.
- Collaborate with operations to improve financial data integration with dispatch, maintenance, and telematics systems (including Initek or other platforms).
- Contribute to technology upgrades or system migrations within finance.
Cross-Functional Support & Backup Coverage
- Serve as a backup to the Controller during scheduled absences, providing continuity of oversight for financial operations.
- Support special projects and ad hoc financial analysis requested by senior management.
- Foster collaboration with other departments such as Dispatch, Garage, and HR to ensure fiscal alignment across operations.
Qualifications:
- Bachelor's degree in Accounting or related field;
- Minimum of 2-5 years of experience in accounting or finance
- Strong knowledge of GAAP and financial reporting standards.
- Advanced Excel skills
- Excellent communication and interpersonal skills.
- Proven ability to work well in team environments
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Ability to adapt, learn, and master industry-specific software
Software Proficiency:
- Microsoft Dynamics 365 Business Central
- Microsoft Excel, Word, Outlook, Access, PowerPoint
- Adobe Acrobat
- Paycom
- Industry-specific software: The Bus Network, Tour Booking System, Samsara, Ron Turley Associates, BestPass, SiteOMat