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Senior Scientific Document Specialist
Location: Marlborough, MA
Department: Lab Operations
About the Opportunity
Meadowhawk Biolabs is seeking an enthusiastic and highly motivated Senior Scientific Document Specialist to work within the Lab Operations Team at our Marlborough, MA location to work with scientific documentation and supporting systems and processes. The ideal candidate is creative, hardworking, detail-oriented, results focused, self-motivated and has direct prior experience in scientific document control and quality systems. This key position offers unique opportunities for the successful candidate to contribute meaningfully to the creation and development of our systems, expand their knowledge base by participation in multidisciplinary teams, and advance their career in capabilities and responsibilities.
Position Summary
The Senior Scientific Document Specialist plays a key role in ensuring the quality, accuracy, consistency, and integrity of scientific documentation across Meadowhawk Biolabs. This position works closely with laboratory scientists, project managers, and operational teams to prepare client reports, maintain controlled documentation, support quality systems, and continually improve document management processes.
This position is ideal for someone who enjoys scientific report preparation, document management, quality control, and process improvement in a fast-paced scientific environment.
Key Responsibilities
• Assemble scientific data into professional client reports.
• Prepare and format scientific reports for client delivery.
• Create and maintain Microsoft Word templates for scientific reports, forms, and controlled documents.
• Develop, implement, and maintain Data Quality Control (Data QC) processes.
• Manage project scheduling and client deliverable tracking using Smartsheet.
• Support document control activities, including version control, change management, and record retention.
• Manage the scientific document archive process, including document retention, indexing, retrieval, and disposition in accordance with company policies.
• Maintain company standards for scientific report formatting, controlled documents, and document templates.
• Collaborate with scientific and operational staff across multiple service lines and company locations.
• Identify opportunities to improve documentation workflows and implement process improvements.
• Ensure compliance with company procedures, quality standards, and applicable regulatory requirements.
• Perform other related duties as assigned.
Qualifications
Required
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Word, Excel, Adobe Acrobat, and Microsoft Office.
• Experience formatting technical or scientific documents.
• Ability to work independently while collaborating effectively with cross-functional teams.
Preferred
• Experience in a pharmaceutical, biotechnology, CRO, or other regulated laboratory environment.
• Experience administering an electronic Quality Management System (eQMS), preferably ZenQMS.
• Experience designing and managing Smartsheet workflows.
• Understanding of document control principles, version control, change management, and record retention practices.
• Experience working with scientific software platforms such as Sciex OS, Watson, SoftMax Pro, or similar laboratory applications.
Education and Experience
Equivalent combinations of education and experience will be considered.
• High School Diploma/Associate Degree with 8+ years of relevant experience
• Bachelor's Degree with 6+ years of relevant experience
• Master's Degree with 4+ years of relevant experience
• Ph.D. with 2+ years of relevant experience
Compensation:
The target base salary for this position is between $68,500 - $88,000 per year. The specific rate for this position may vary and will be based upon factors including, but not limited to, the individual's experience, education, and skills. In addition to wages, Meadowhawk Biolabs provides a full benefits package upon hire date.
About Meadowhawk Biolabs:
Meadowhawk Biolabs is a well-funded CRO founded by industry veterans over 4 years ago with operations based in the two dominant US Biohubs - Boston & San Francisco. Driven by a set of clear company values, Meadowhawk Biolabs seeks to make a difference and be the partner of choice with its pharmaceutical and biotech clients in their quest to bring new therapeutics and treatments to market. We seek to provide our clients with the highest quality data with fast turnround time and unrivaled client service while maintaining a focus upon technology, scientific and operational innovation.
At Meadowhawk Biolabs, our ultimate success is dependent upon building the best possible team of employees. We seek to create an environment where we celebrate our differences and value the power of diversity among our employees. We embrace cultural, social, cognitive, and professional diversity because we understand that ultimately our success is enabled by working together.