Admin Assistant 2Requisition ID
req36865
Working Title
Admin Assistant 2
Position Grade
07
Position Summary
The Center for Teaching and Learning (CTL) is a unified collective of many excellent initiatives that includes the Student Learning Assistance, Graduate Support, Teaching Support, and Digital Learning. Our department is committed to helping all UNM students - both undergraduate and graduate students - achieve success.
CTL is recruiting a highly detail-oriented and customer-friendly administrative assistant to provide clerical and administrative support for all departments. The Admin Assistant 2 is responsible for the coordination of daily administrative activities in a dynamic service unit consisting of 30+ technical and administrative staff across three main operating units.
The selected individual will provide administrative support related to purchasing, scheduling, record keeping, communication, and serve as first-level support to ensure department administrative practices align with university, local, state, and federal regulations. We are looking for someone who has strong communication skills and can multi-task in a fast-paced environment with a high degree of professionalism and integrity.
This is a full-time, benefits eligible position.
Interested candidates should submit a resume and cover letter for consideration. The cover letter should address your experience and career goals as an administrator/manager/leader in the university setting. Your application will not be considered without a cover letter.
See the Position Description for additional information:
Duties and Responsibilities: - Assists CTL Sr Business Manager with fiscal activities of the organization. This includes supporting the program directors and supervisors with budget analysis and management, processing transfers, allocations, and labor redistributions.
- Assists the Data Manager with SharePoint, TutorTrac and other software pertinent to the organization.
- Manages CTL daily operations and inventory.
- Manages CTL payroll for both staff and students. This will include updating policies/procedures, employee training, projection reports, and time entry.
- Manages CTL hiring/HR paperwork for both staff and students. This will include posting positions, collecting application material, submitting all personnel paperwork, employee training, maintaining deadlines, and assisting with advertising.
- Acts as the main purchaser for the department that includes both on- and off-campus vendors via PCard, Lobomart, websites, etc.
- Prepare and/or edit routine correspondence, including sending reminder emails to unit Directors and all CTL staff to facilitate organization of group meetings.
- Purchasing agent for the unit; departmental P-card holder.
- Manage updates to department website.
- Manage various email accounts including responses to general inquiries.
- Coordinating routine document processing in both paper-based and digital systems with accuracy. Maintaining databases to track hospitality and outreach events.
- Prepare meeting agendas and meeting minutes/summaries.
- Establishes, maintains, processes, and updates of files, records, certificates, and/or other documents.
- Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
- May serve as Campus Security Authority as outlined by the Clery Act.
- Performs miscellaneous job-related duties as assigned.
This position is currently open to remote hybrid work. After a period of time, the new employee may be eligible for a hybrid remote work (telecommuting) arrangement under the discretion of their supervisor, business needs, and successful completion of training.
See the Position Description for additional information.
Conditions of Employment
- If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
- All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications
High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
- Experience with UNM fiscal and purchasing processes and systems.
- Experience with Banner 9, Chrome River, UNMJobs, and LoboMart.
- Experience in managing a program, reporting to a Chair of a Department, or equivalent.
- Previous administrative experience in a higher education setting.
- Experience managing complex programs that require excellent attention to detail and effective organizational and prioritization skills.
- Proficient with Microsoft Office specifically Word, Outlook, and Excel.
- Previous experience with UNM systems such as UNMJobs, Banner, Chrome River, SharePoint, and APP Tree.
- Exceptional interpersonal and communication skills, written and verbal, and the ability to effectively interact with members of faculty, staff, students, and community members.
- Experience with Microsoft Office Suite and Microsoft Teams.
- Ability to multi-task and prioritize duties.
- Demonstrated ability to maintain confidentiality and protect sensitive information.
- Prepare and/or edit routine correspondence, including sending reminder emails to unit Directors and all CTL staff to facilitate organization of group meetings.
Additional Requirements
Campus
Main - Albuquerque, NM
Department
Center for Teaching and Learning (521A)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Non-Exempt
Pay
Hourly: $17.56 - $22.29
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
6/22/2026
Eligible for Remote Work
Yes
Eligible for Remote Work Statement
This position is currently open to remote hybrid work. After a period of time, the new employee may be eligible for a hybrid remote work (telecommuting) arrangement under the discretion of their supervisor, business needs, and successful completion of training.
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Interested candidates should submit a resume/UNMJobs application and cover letter for consideration. The cover letter should address your experience and career goals in the university setting as these pertain to the duties listed below.Your application will not be considered without a cover letter.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
