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Secretary Operator Jobs in Florida (NOW HIRING)

NCH

Unit Secretary Operating Room NN

Naples, FL · On-site

$40K - $49K/yr

* DEPARTMENT: 26210 - Operating Room North Naples * LOCATION: 11190 Health Park Blvd, Naples, FL ... JOB SUMMARY The Unit Secretary position provides a vital link in the chain of Quality of Care ...

Morgan & Morgan

Presuit Secretary

Tampa, FL · On-site

$20/hr

Perform general office duties such as typing, operating office machines, and sorting mail * Create new and existing client folders * Prepare and send turndowns and no representation letters ...

Morgan & Morgan, P.A.

Presuit Secretary

Tampa, FL · On-site

$20/hr

We are seeking a qualifiedPre-Suit Secretary to join ouroffice. In this role, you will be ... Perform general office duties such as typing, operating office machines, and sorting mail * Create ...

Florida Jobs

ADMINISTRATIVE SECRETARY OPS

Fort Myers, FL · On-site

$16.71/hr

Administrative Secretary Ops - 60932541 The State Personnel System is an E-Verify employer ... Operating copy machine. * Entering data timely and accurately into statewide databases. * Tracking ...

New

Florida Jobs

OPADMINISTRATIVE SECRETARY OPS

Ocala, FL · On-site

$33K/yr

Opadministrative Secretary Ops - 60934482 We are seeking a highly motivated and energetic ... Operating copy machine * Entering data timely and accurately into statewide databases * Tracking ...

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Secretary Operator information

What is a secretary operator?

Secretary Operators are administrative professionals who manage office communications, handle clerical tasks, and operate various office equipment. They are responsible for organizing schedules, preparing documents, answering phone calls, and supporting the smooth functioning of an office. Their role often includes data entry, filing, and assisting other staff with administrative needs. Secretary Operators play a crucial part in ensuring efficient office operations and effective communication within an organization.

What are some common challenges secretary operators face when managing communications and scheduling for multiple executives?

Secretary Operators often juggle competing priorities, such as coordinating meetings for several executives whose schedules may frequently change. This requires excellent time management, attention to detail, and the ability to anticipate conflicts before they arise. Additionally, they must handle sensitive information discreetly and communicate effectively with both internal staff and external contacts. Staying organized and adaptable is key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as a secretary operator, and why are they important?

To thrive as a Secretary Operator, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, telephone systems, and document management tools is essential. Excellent communication, time management, and multitasking abilities are standout soft skills for this role. These skills are crucial to efficiently manage office operations, support staff, and ensure smooth workflow in a busy work environment.

What is the difference between Secretary Operator vs Data Entry Clerk?

AspectSecretary OperatorData Entry Clerk
Required CredentialsHigh school diploma, basic computer skills, possibly shorthand or typing certificationsHigh school diploma, strong typing and computer skills, familiarity with data management software
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices, remote work
Employer & Industry UsageBusinesses, government agencies, healthcareCorporations, financial institutions, government agencies
Common Search & ComparisonYesYes

The Secretary Operator and Data Entry Clerk roles both involve administrative tasks and require strong computer skills. However, Secretary Operators typically handle a broader range of administrative duties, including communication and scheduling, while Data Entry Clerks focus primarily on inputting and managing data. Both roles are essential in office environments and often overlap in skills, but their primary functions differ based on scope and responsibilities.

What qualifications do I need to be a secretary operator?

A secretary operator typically needs a high school diploma or equivalent, strong organizational and communication skills, and proficiency in office software such as word processing and spreadsheet programs. Some positions may require experience with specific equipment or administrative procedures, and certifications in office administration can be beneficial.

What cities in Florida are hiring for Secretary Operator jobs?

Cities in Florida with the most Secretary Operator job openings:

Secretary Operator jobs near you

Unit Secretary Operating Room NN

Naples, FL • On-site

NCH
See more jobs at NCHexternal

$40K - $49K/yr

Full-time

Posted 21 days ago

Key responsibilities

  • Facilitates and coordinates physician orders, enters nursing orders into PowerChart, and maintains paper charts.

  • Assists with patient admissions, discharges, transfers, and maintains patient records and unit supplies.

  • Answers patient call lights, communicates patient requests to staff, and assists visitors and staff as needed.

Job description

  • DEPARTMENT: 26210 - Operating Room North Naples
  • LOCATION: 11190 Health Park Blvd, Naples, FL, 34110
  • WORK TYPE: Full Time
  • WORK SCHEDULE: 8 Hour Day

ABOUT NCH
NCH is an independent, locally governed non-profit delivering premier comprehensive care. Our healthcare system is comprised of two hospitals, an alliance of 700+ physicians, and medical facilities in dozens of locations throughout Southwest Florida that offer nationally recognized, quality health care.
NCH is transforming into an Advanced Community Healthcare System(TM) and we're proud to: Provide higher acuity care and Centers of Excellence; Offer Graduate Medical Education and fellowships; Have endowed chairs; Conduct research and participate in national clinical trials; and partner with other health market leaders, like Hospital for Special Surgery, Encompass, and ProScan.
Join our mission to help everyone live a longer, happier, healthier life. We are committed to care and believe there's always more at NCH - for you and every person we serve together. Visit nchjobs.org to learn more.
JOB SUMMARY
The Unit Secretary position provides a vital link in the chain of Quality of Care, communicating and scheduling the physician orders, relaying patients' requests and needs to the nursing and ancillary staff. The Unit Secretary maintains the non-clinical aspects of the nursing unit.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties may be assigned.
• Facilitates and coordinates physician orders, enters all appropriate nursing orders into PowerChart and maintains paper chart order.
• Maintains supplies, prepares reports and maintains unit records under the direction of the charge nurse or department manager.
• Assists and prioritizes non-clinical aspects of admission, discharges and transfers of patient, including hospital-to-hospital transfers via ground transport, helicopter and air ambulance.
• Maintains patient records by entering data according to the Healthcare System's policy and procedures, preserving confidentiality, checking for deficiencies, and providing forms as necessary. Assesses all forms making sure all are signed and complete (labeled correctly).
• Answers patient call lights promptly and courteously, notifying the appropriate care giver of the patient needs. Possesses the ability to prioritize patient requests and communicate them to the appropriate resource.
• Receives physicians, visitors, and ancillary staff, assisting them when possible, including referring them to other departments or units within the NCH Healthcare system.
• Performs errands as necessary, including obtaining and returning supplies to Central Supply, Pharmacy, Lab, Dietary, etc.
• Demonstrates basic knowledge of patients currently on unit.
• Demonstrates polite and courteous phone etiquette with ability to clearly communicate with others.
• Restock supplies in the department as needed.
• Demonstrates effective organizational skills and ability to multitask.
EDUCATION, EXPERIENCE AND QUALIFICATIONS
• Minimum of High School or GED required.
• Intermediate computer knowledge: Uses Microsoft Word, Excel, Outlook, and Windows.

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