Seasonal Event Architect Jobs (NOW HIRING)

Department
Booth Advancement: Events
About the Department
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
The Associate Director, Events is an integral member of the Advancement team at the University of Chicago's Booth School of Business. This position provides varying levels of support, oversight, and tactical execution of events sponsored by Chicago Booth Advancement including annual events such as Reconnect, Management Conference, and Economic Outlook, as well as alumni engagement, stewardship, and cultivation events.
This position is not eligible for employer-sponsored employment authorization.
Responsibilities

• Plans, coordinates and executes Advancement events partnering with the Director of Events.
• Independently manages event kickoff, working group, and debrief meetings.
• Utilizes event technologies such as Zoom, VMix, and event registration systems.
• Manages all components of the event registration platform to ensure data integrity is maintained.
• Creates post-event reports for partners and leadership.
• Maintains event budgets, manages vendor contracts, and executes payments.
• Works in collaboration with partners outside of Advancement and Booth, such as the program offices, to support select events.
• Actively participates in event strategy sessions with leadership, partners, working groups, and other Booth and University departments as needed or as directed.
• Works with the Director and the events team in the creation of new and improved event programming, in person, hybrid, and virtual, that corresponds and helps to achieve Advancement and Booth leadership goals.
• Keeps up with market research and current event trends and procedures.
• Develops and executes day-to-day event logistics, and other complex assignments with minimal guidance from others.
• Reviews and finalizes the guest lists, assists with mailing invitations and creates complex brochures for the event.
• Performs other related work as needed.

Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:

• Bachelor's degree.

Experience:

• Background in event support, with increased levels of responsibility.
• Background working for a university or non-profit.

Technical Skills or Knowledge:

• High proficiency with Google Suite, Microsoft Word, Microsoft Excel, Access, and Microsoft Outlook.
• Learn and master event-related software and systems specific to the Booth Advancement office.
• Familiar with event registration platform Cvent.
• Understanding of managing virtual event technologies, such as Zoom and Vmix.

Preferred Competencies

• Manage projects independently, manage up appropriately, identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
• Exercise good judgement, handle multiple detailed tasks/projects simultaneously, and meet strict deadlines with frequent interruptions during seasonal high volume.
• Professional demeanor, including tact, discretion, and a customer service-oriented approach.
• Excellent problem solving, organizational skills, and attention to detail.
• Superior presentation, written, and verbal communications skills.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.
• Work on select evenings and weekends.
• Travel both domestically and internationally.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Communications
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$74,000.00 - $81,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.