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Clarenceville School District Job Posting 
 

POSITION:    Clarenceville Schools Records Secretary

LOCATION:  Clarenceville School District

SCHEDULE:   Part-time (0.5) - Approximate Hours (8-noon)
SALARY:  In accordance with Master Agreement
POSTING DATE:   August 2026
DEADLINE:  Until Filled
STARTING DATE:  September 2026     
WORK WEEKS:  46 weeks

At Clarenceville Schools, we take pride in being a close-knit district with a big heart. Serving students across Livonia, Farmington Hills, Redford, and many others through our Schools of Choice program, our community is built on strong connections and a shared dedication to student success. As an Attendance Secretary, your work is both meaningful and essential-you play a key role in supporting our families each day and ensuring our schools run smoothly. We offer a welcoming, supportive work environment and actively encourage internal growth and professional development for our staff. If you are a organized, dependable professional looking to make a positive impact in your local school community, we invite you to apply.

QUALIFICATIONS

• High School Diploma or equivalent (GED)
• Strong organizational and time-management skills
• High level of proficiency with standard office technology, including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets, Drive), phone systems, and general office machinery
• Demonstrated ability to communicate clearly, professionally, and empathetically with diverse stakeholders, including students, parents, staff, and community members under varied conditions
• Uncompromising commitment to maintaining strict confidentiality of student records and sensitive information in compliance with the Family Educational Rights and Privacy Act (FERPA) and district guidelines
• Proficient typing / word processing skills
• Skilled proofreading and office management skills
• Ability to multi-task with the proven ability to prioritize, maintain meticulous records, meet strict deadlines, and handle frequent interruptions
• Ability to pass required fingerprinting / background check

Preferred

• Knowledge of / experience working with student information systems - ideally MI-STAR (Student information database system)
• Previous secretarial, clerical, or administrative support experience, preferably in a public school or fast-paced office environment

RESPONSIBILITIES & DUTIES

• Maintain accurate daily attendance records, process late arrivals/early dismissals, and communicate directly with families to resolve unexcused absences or attendance concerns
• Monitor attendance thresholds and regularly generate official attendance notification letters to families in alignment with district truancy protocols
• Assist building administration with student scheduling updates, locker assignments, and resolving student locker issues
• Update and maintain the school's digital master calendars and official website pages with accurate daily and upcoming event information
• Prepare and submit required state compliance reports, Count Day data, year-end documentation, progress reports, transcripts, and official student rosters within mandated deadlines
• Manage grade reporting processes, report card distribution, cumulative record files, honor roll, and mailing labels
• Assist building administration with student scheduling updates and enrollment roster maintenance
• Collect, account for, and process internal school activity funds in compliance with district financial policies
• Maintain organized office filing systems, records, and general inventory
• Operate standard office technology, including student information systems, multi-line phones, copiers, and specialized software applications
• Provide front-desk coverage and execute essential administrative duties in the absence of district building secretaries
• Deliver professional, welcoming, and effective customer service to students, parents, staff, and campus visitors
• Maintain strict confidentiality regarding student, family, and personnel records in accordance with FERPA and district policy
• Administer basic first aid to students and assist with general health room needs as required
• Coordinate materials for student award recognition programs and school events, and attend assigned events as needed
• Perform other administrative and operational duties as assigned by building administration

EVALUATION:

• Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation and contract language covering support services personnel.  

Method of Application: Apply online - https://www.oakland.k12.mi.us/careers
Internal candidates: Contact Amy Arft, Director of Human Resources at amy.arft@clarencevilleeschools.org

Clarenceville Schools is an Affirmative Action/Equal Opportunity Employer http://www.clarencevilleschools.org

The Board will vigorously enforce its prohibition against discriminatory harassment based on race, color, national origin, sex,(including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, or genetic information (collectively, "Protected Classes") that are protected by Federal civil rights laws (hereinafter referred to as "unlawful harassment"), and encourages those within the School District community as well as third parties, who feel aggrieved to seek assistance to rectify such problems. The Board will investigate all allegations of harassment and in those cases where unlawful harassment is substantiated, the Board will take immediate steps to end the harassment, prevent its recurrence, and remedy its effects. Individuals who are found to have engaged in unlawful harassment will be subject to appropriate disciplinary action. 

The Board will take affirmative action to insure that applicants are employed and promoted without regard to their race, religion, color, handicap, sex, national origin, age, height, weight, or marital status. 

The Superintendent has been designated to handle inquiries regarding the nondiscrimination policies. The Superintendent's office is located at 20210 Middlebelt Road, Livonia, Michigan 48152.