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Scanning Assistant Jobs in Tulsa, OK (NOW HIRING)

Shipping Office Assistant

Inola, OK · On-site

$13.75 - $17.50/hr

... is scanned and filed in the system, while complying with instructions and prescribed routines ... Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.

Orthodontic assistant

Tulsa, OK · On-site

$15.75 - $20.75/hr

Role Overview We are seeking a skilled and personable Clinical Orthodontic Assistant to join our ... Take high-quality digital X-rays, intraoral photos, and 3D digital scans (e.g., iTero) for ...

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Scanning Assistant information

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the key skills and qualifications needed to thrive as a scanning assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What are typical challenges a scanning assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What is a scanning assistant?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.
What are the most commonly searched types of Scanning jobs in Tulsa, OK? The most popular types of Scanning jobs in Tulsa, OK are:
What are popular job titles related to Scanning Assistant jobs in Tulsa, OK? For Scanning Assistant jobs in Tulsa, OK, the most frequently searched job titles are:
What cities near Tulsa, OK are hiring for Scanning Assistant jobs? Cities near Tulsa, OK with the most Scanning Assistant job openings:
Infographic showing various Scanning Assistant job openings in Tulsa, OK as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Shipping Office Assistant

SOFIDEL

Inola, OK • On-site

$13.75 - $17.50/hr

Full-time

Medical, Retirement, PTO

Re-posted 10 days ago


Sofidel rating

7.9

Company rating: 7.9 out of 10

Based on 26 frontline employees who took The Breakroom Quiz


Job description

Position Overview
Sofidel America of Inola is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long term role in a stable environment. Your expertise will make you an important part of our team!
As an SOA you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making.
Job Responsibilities
  • Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door.
  • Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer.
  • Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival.
  • Prepare shipping labels for all small package shipments.
  • Communicate with other departments outside of transportation for deliveries.
  • Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork, printing orders for the next day, and communicating issues to the appropriate department / or supervisor.

Job Requirements
  • High School Diploma required; Associate's degree a plus
  • Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position
  • Knowledge of HACCP & OSHA standards
  • Bilingual in English and Spanish
  • Knowledge in SAP and MS Office
  • Excellent organizational skills
  • Great communication and interpersonal abilities

Company Benefits
  • Competitive Salary
  • Medical Benefits
  • PTO & Vacation
  • Retention Bonus
  • 401K
  • Career Advancement Opportunities

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