Remote Weekend Typing Jobs in Remote, OR (NOW HIRING)

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Title: Administrative Assistant - Mid-Level

Location: Remote

Duration: 6 months

Pay rate: $28.60/ hr. on W2

Note: This is an onsite in New York, NY (10018), 2 days onsite and potentially more when needed. Typically, Tuesdays and Wednesdays

Job Description:

• The Administrative Assistant provides high-level, proactive administrative and operational support to 2–3 Market Managers within the NY Buying Office.
• This role manages complex calendars, coordinates meetings, travel, and visitor experiences, and handles expenses and preparation of business materials.
• Serving as a key partner across leaders, teams, and external stakeholders, the Administrative Assistant ensures smooth day-to-day operations through strong organization, attention to detail, and a customer-service mindset in a fast-paced environment.

Key Responsibilities:

• 40% | Calendar Management, Scheduling & Communication
• Manage day-to-day calendars for Market Managers, including meetings, travel, visitor schedules, and team touchpoints
• Proactively review schedules in advance to anticipate needs, identify conflicts, and prepare leaders effectively
• Prioritize scheduling based on business needs, leader preferences, and stakeholder availability
• Partner with leaders to align on priorities, clarify meeting requirements, and adjust schedules as needed
• Coordinate across stakeholders to resolve conflicts and communicate updates clearly and timely
• Serve as a key point of contact, handling requests with professionalism and discretion

30% | Travel & Expense Management:

• Coordinate end-to-end travel, including itineraries, agendas, transportation, and lodging
• Partner with Atlas travel team and internal stakeholders to confirm and manage bookings
• Ensure travel plans are accurate, well-communicated, and aligned with leader preferences
• Track, organize, and submit expenses accurately and on time
• Maintain receipts, documentation, and organized records in compliance with company policies

15% | Meeting Coordination and Preparation:

• Plan and support meetings, visitor schedules, and team events from preparation through execution
• Confirm attendance, objectives, materials, and logistics (room setup, technology, catering, reporting)
• Prepare materials and meeting spaces to ensure smooth execution
• Provide on-site support, troubleshooting logistics and coordinating with Operations, IT, and other teams
• Deliver a high-touch experience for visitors by anticipating needs and resolving issues quickly

10% | Administrative Operations and Office Support:

• Prepare, proofread, and distribute reports, presentations, itineraries, and correspondence
• Maintain organized systems, files, calendars, trackers, and administrative resources
• Support development and execution of administrative processes and team procedures
• Assist with printing, materials prep, and general office coordination
• Identify opportunities to improve organization, efficiency, and consistency

5% | Communication, Projects and Ad Hoc Support:

• Respond to internal and external requests with urgency, professionalism, and strong customer service
• Partner across teams to resolve issues and ensure business needs are met
• Handle sensitive or time-sensitive requests with discretion
• Support special projects, team initiatives, and process improvements
• Provide flexible support for evolving business and operational needs

Core Competencies

• Proactive ownership with strong organization and follow-through
• Calendar and schedule management with attention to detail
• Clear communication and professionalism
• Customer service mindset with cross-functional partnership
• Adaptability, problem-solving, and discretion

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.