Job Title: Clearance Specialist
Location: Glendale, CA - Hybrid with Fridays remote
Positions Type: Long-term Contract
Compensation: $30-$35/hour commensurate to experience
Trustpoint.One is pleased to be partnering with a globally recognized entertainment company in their search for a Clearance Specialist to join their team on a long-term contract basis. This is a hybrid opportunity requiring onsite work Monday through Thursday in Glendale, California, with Friday remote flexibility. The position is expected to run for approximately one year with the potential to convert to a permanent role.
This is a highly process-driven position ideal for a detail-oriented professional who enjoys analyzing documents and images, summarizing findings, coordinating across teams, and helping move projects through complex review and approval workflows. The ideal candidate will be organized, analytical, and comfortable working in a fast-paced environment with multiple stakeholders.
What You'll Do:
- Serve as the primary point of contact for clearance requests involving a wide range of creative and marketing assets
- Partner closely with Business Affairs, Legal, Commercialization, and Operations teams to facilitate clearances across global territories
- Review and analyze submissions to determine whether legal or business clearance is required
- Conduct initial reviews using restriction charts and prior legal guidance, escalating questionable items as needed
- Track clearance requests, approvals, comments, and deadlines across multiple projects
- Analyze images, artwork, photography, marketing materials, and related documentation for potential legal or rights concerns
- Summarize findings and draft written work product for attorneys, legal teams, and business stakeholders
- Communicate legal comments, restrictions, and feedback to internal teams in a clear and user-friendly manner
- Lead and coordinate weekly Legal/Business meetings, including preparing agendas and distributing meeting notes
- Assist with rights management systems, databases, and related tracking processes
- Identify workflow inefficiencies and recommend process improvements where possible
- Support review and management of collectibles, publishing materials, and related marketing assets
Types of Clearances Include:
- Business Affairs clearances involving talent approvals or risk analysis
- Legal clearances related to copyright matters
- Intellectual property clearances involving third-party names, likenesses, and images
- Clearances connected to themed entertainment and related assets
Assets May Include:
- Style guides
- Photography and artwork
- Posters and concept art
- Social media content and sweepstakes materials
- Publishing assets including books, magazines, and calendars
- Externally sourced artwork and photography collections
- Marketing and publicity materials
What We're Looking For:
- Bachelor's degree required
- Strong analytical, organizational, and communication skills
- Ability to manage multiple priorities in a fast-paced environment with exceptional attention to detail
- Experience reviewing documents, images, and supporting materials for accuracy and compliance
- Ability to work independently while knowing when to appropriately escalate issues
- Strong written communication skills with the ability to summarize and draft professional work product
- Experience working with databases, tracking systems, and process workflows
Preferred Qualifications:
- Understanding of intellectual property, copyright, trademark, right of publicity, or clearance-related matters
- Prior law firm, in-house legal, contract administration, or Business Affairs experience
- Legal coursework or certification preferred
- Experience supporting entertainment, media, publishing, or consumer products organizations is a plus
Why Apply?
- Hybrid schedule with consistent onsite collaboration and remote flexibility on Fridays
- Long-term contract opportunity with potential for permanent conversion
- Work with a collaborative and high-profile legal and business team
- Exposure to a wide range of creative, entertainment, and intellectual property matters
- Fast-paced and engaging environment with meaningful project ownership
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Physical Requirements
- Must be able to perform essential duties satisfactorily with reasonable accommodations
- Work is generally performed sitting, talking, hearing, and typing
- This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
- Visual acuity required for computer use, data analysis, and extended reading
- Prolonged periods of sitting at a desk and working on a computer
- Frequent use of hands and fingers for typing and document handling
- Occasional standing, walking, bending, and reaching
- Ability to lift and carry items weighting up to 30 pounds
Remote Work & Information Security Requirements
Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.
To support these obligations, individuals in this role should be able to:
- Maintain a secure and reliable internet connection capable of supporting required systems and applications
- Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
- Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
- Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
- Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols
Workplace Monitoring & Data Use Notice
To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.
In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client's applicable policies, procedures, and monitoring practices.
Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.
Client Specific Requirements Notice
Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.
Pay Transparency Notice
Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.
Equal Employment Opportunity Statement
Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.
