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Remote Scheduling Assistant Jobs in Naperville, IL

Wing Assistant

Sales Development Representative

Chicago, IL · On-site +1

$40K - $50K/yr

At Wing, we give growing businesses access to the top tier of global remote talent supercharged by ... Partner with Account Executives to schedule calls, meetings, and demos, and ensure smooth handoffs ...

Wing Assistant

Sales Development Representative

Chicago, IL · Remote

$40K - $50K/yr

At Wing, we give growing businesses access to the top tier of global remote talent supercharged by ... Partner with Account Executives to schedule calls, meetings, and demos, and ensure smooth handoffs ...

Wing Assistant

Sales Development Representative

Worth, IL · Remote

$40K - $50K/yr

At Wing, we give growing businesses access to the top tier of global remote talent supercharged by ... Partner with Account Executives to schedule calls, meetings, and demos, and ensure smooth handoffs ...

Amuse

Content Marketing Assistant (Remote)

Chicago, IL · On-site +1

$44K - $54K/yr

Keep the publishing calendar on schedule: format, queue, and ship content on the days it's due ... Fully remote / work from home, autonomous work environment * Twice a year in-person meetups with ...

Solid Rock Recruiting LLC

Remote Tax Manager

Chicago, IL · On-site +1

$135K - $195K/yr

... * Assist with year-end planning and projections * Ensure compliance with federal and state tax ... Flexible schedule outside of peak deadlines * Health, dental, and retirement benefits * Paid time ...

Guidehealth

Remote Medical Assistant- Healthguide

Chicago, IL · On-site +1

$18.25 - $23.50/hr

Utilize effective communication modalities (calls, texts, portals, emails) to engage and schedule ... Certified or Registered Medical Assistant OR Certified EMT required with 2 or more years of ...

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All JobsScheduling JobsRemote Scheduling Assistant JobsRemote Scheduling Assistant Jobs in Naperville, IL

Remote Scheduling Assistant information

See Naperville, IL salary details

$11

$19

$28

How much do remote scheduling assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for remote scheduling assistant in Naperville, IL is $19.79, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $22.55 per hour, depending on experience, location, and employer.

What is the difference between Remote Scheduling Assistant vs Virtual Administrative Assistant?

AspectRemote Scheduling AssistantVirtual Administrative Assistant
CredentialsBasic organizational skills, familiarity with scheduling toolsAdditional skills like email management, data entry, and basic office software
Work EnvironmentPrimarily online, focused on scheduling tasksOnline, with broader administrative responsibilities
Employer & IndustryBusinesses needing appointment coordination, healthcare, consultingVarious industries including legal, real estate, and small business
Search & Comparison IntentLooking for scheduling-specific remote rolesSeeking broader virtual administrative support roles

The main difference is that a Remote Scheduling Assistant specializes in managing appointments and calendars, while a Virtual Administrative Assistant handles a wider range of administrative tasks. Both roles are remote and require organizational skills, but the Virtual Administrative Assistant's duties are more diverse.

What are the key skills and qualifications needed to thrive as a remote scheduling assistant?

To thrive as a Remote Scheduling Assistant, you need excellent organizational skills, attention to detail, and proficiency in calendar management, often supported by experience in administrative roles or relevant certifications. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and tools such as Zoom or Slack is typically required. Strong communication, problem-solving abilities, and adaptability help you manage client needs and shifting priorities efficiently. These skills ensure smooth operations, minimize scheduling conflicts, and support effective remote collaboration.

What are the most common challenges faced by remote scheduling assistants, and how can they be overcome?

Remote Scheduling Assistants often face challenges such as coordinating across multiple time zones, managing last-minute changes, and ensuring clear communication with both clients and team members. To overcome these, it's helpful to use reliable scheduling tools, set up clear processes for confirming appointments, and proactively communicate any updates or conflicts. Building strong organizational habits and maintaining flexibility can help ensure smooth scheduling and support the broader team's productivity.

What is a remote scheduling assistant?

A Remote Scheduling Assistant is a professional who manages appointments, meetings, and calendar events for individuals or organizations from a remote location. They use digital tools and communication platforms to coordinate schedules, send reminders, and handle rescheduling or cancellations. This role helps clients save time and stay organized without the need for an in-person assistant. Remote Scheduling Assistants often work for executives, teams, or businesses that require flexible and efficient calendar management.
What are popular job titles related to Remote Scheduling Assistant jobs in Naperville, IL? For Remote Scheduling Assistant jobs in Naperville, IL, the most frequently searched job titles are:
What job categories do people searching Remote Scheduling Assistant jobs in Naperville, IL look for? The top searched job categories for Remote Scheduling Assistant jobs in Naperville, IL are:
What cities near Naperville, IL are hiring for Remote Scheduling Assistant jobs? Cities near Naperville, IL with the most Remote Scheduling Assistant job openings:
Remote Scheduling Assistant jobs near you

Sales & Marketing Administrative Assistant

Hire Frontier

Chicago, IL • Remote

$60K - $65K/yr

Full-time

Posted 8 days ago

Job description

Sales & Marketing Administrative Assistant

Job Description

Are you a highly organized, detail-oriented professional with strong communication skills and a passion for marketing, recruitment coordination, and fast-paced administrative work? Join the HireFrontier team as a Sales & Marketing Administrative Assistant and play a key role in supporting staffing operations, coordinating recruitment marketing campaigns, and managing client and candidate engagement initiatives.

This role is ideal for someone who thrives in a dynamic staffing and recruitment environment, enjoys multitasking, and is eager to contribute to both business development and talent acquisition success.

Key ResponsibilitiesRecruitment Marketing & Campaign Support

  • Assist in planning and executing recruitment marketing campaigns to attract qualified candidates across multiple job categories.

  • Support employer branding initiatives, job advertisement distribution, and candidate outreach efforts.

  • Create and update job postings for job boards, social media, and ATS platforms (ZipRecruiter, Indeed, LinkedIn, etc.).

  • Develop engaging email campaigns, newsletters, and promotional materials for both clients and candidates.

  • Track campaign performance and support reporting on lead generation and applicant flow.

Client & Candidate Coordination

  • Serve as a coordination point between recruiters, clients, and candidates to ensure smooth communication and scheduling.

  • Assist in managing job requisitions, candidate pipelines, and interview scheduling.

  • Maintain accurate records in applicant tracking systems (ATS) and CRM tools.

  • Support onboarding coordination for new hires and client placements.

Administrative & Operational Support

  • Provide day-to-day administrative support to the sales and recruitment teams.

  • Prepare PowerPoint presentations, reports, and internal documentation.

  • Manage calendars, meetings, virtual events, and recruitment webinars.

  • Support data entry, reporting, and tracking of recruitment KPIs.

Sales & Business Development Support

  • Assist in preparing proposals, client presentations, and staffing solutions documentation.

  • Support lead tracking, follow-ups, and pipeline management for business development activities.

  • Help identify opportunities to improve recruitment marketing efficiency and candidate engagement.

QualificationsEducation & Experience

  • Associate degree or higher in Marketing, Business Administration, Human Resources, Communications, or related field (or equivalent experience).

  • 0-1 year of experience in administrative support, recruitment coordination, staffing, HR, or marketing.

  • Knowledge of job boards, recruitment platforms, or ATS systems is highly preferred.

Skills & Competencies

  • Strong organizational and multitasking abilities with attention to detail.

  • Excellent written and verbal communication skills.

  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual meeting tools (Teams, Zoom).

  • Familiarity with recruitment tools, CRM systems, or ATS platforms (ZipRecruiter ATS experience is a plus).

  • Ability to work in a fast-paced staffing and recruitment environment.

  • Strong problem-solving skills and a proactive mindset.

Preferred Attributes

  • Knowledge of employer branding and recruitment marketing strategies.

  • Ability to manage multiple priorities and deadlines efficiently.

  • Comfortable collaborating with recruiters, clients, and external partners.

Work Environment

  • Fast-paced staffing and recruitment agency setting.

  • Collaborative team structure supporting both clients and job seekers.

  • May require occasional coordination with remote teams or client offices.

About HireFrontier

HireFrontier is a modern staffing and recruitment solutions provider dedicated to connecting top talent with leading organizations across multiple industries. We specialize in sourcing, screening, and placing qualified candidates for contract, permanent, and project-based roles.

Our mission is to streamline the hiring process for employers while creating meaningful career opportunities for job seekers. Through innovative recruitment marketing strategies, advanced talent sourcing methods, and a client-focused approach, we help businesses build strong, reliable teams that drive growth and success.

At HireFrontier, we value efficiency, integrity, and people-first hiring solutions.