Posting Details
Posting Number S05171P Position Title Administrative Assistant I Functional Title Department Management Salary Range $38k - DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 10/03/2023 Posting Close Date Open Until Filled No Desired Start Date Job Summary
Assists multiple faculty with business operations of the area. Provides guidance to faculty and graduate students regarding university/state policies and procedures pertaining to purchasing and ordering, travel and reimbursement, account reconciliation, and room/resource access. May assist faculty with correspondence.
Minimum Education and Experience
Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience Essential Duties and Responsibilities
Complete general office duties and responsibilities to support academic area. Gather data to complete program and school status reports, Create communication templates for student engagement (emails, checklists, enablers, handouts etc.), Communicate with internal (faculty, staff) and external clients (corporate partners, suppliers, catering, high schools), Prepare draft content for promotional materials and take meeting minutes. Support area faculty as needed.
Responsible for the business operations of the department to include reconciling accounts, budget checks, utilizing e-procurement software, credit card reconciliation, revenue deposits and other business operations/projects as needed.
Creates a positive workplace culture for faculty and staff. Participates, supports and engages in events supporting departmental, School and University mission, creating a positive educational environment for students. Functions as liaison to Procurement Management, Travel, Accounts Payable, University credit card administration, Accounting and Financial Reporting, Central Business Office, JSOM Dean's Office, areas within the Office of Research, and other units on campus. Answers questions, provides advice to faculty regarding compliance with relevant university policies, local, state and federal laws and regulations.
Physical Activities Working Conditions Additional Information
Remote Work Availability A hybrid option may be available with an approved UT Dallas Remote Work Agreement (RWA). A RWA must be initiated by the new employee within 14-days of the employment start date. This applies to even short-term arrangements. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time. Employee must be located within the DFW area and have the ability to be on campus for work activities as scheduled and/or within a 24-hour notice
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
- Competitive Salary
- Tuition Benefits
- Medical insurance - including 100% paid employee medical coverage for full-time employees
- Dental Insurance
- Vision Insurance
- Long and short-term disability
- Retirement Plan Options
- Paid time off
- Paid Holidays
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences.
UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A diversity of people, ideas, and perspectives is crucial to our vision and mission. UT Dallas is a place where members of the community from all backgrounds are welcomed, treated fairly, and encouraged in their pursuit of excellence.
The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. "LilyPad" lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).
Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Special Instructions Summary Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
