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Department Information Colorado Department of State THIS ANNOUNCEMENT WILL REMAIN OPEN FOR THE SPECIFIED TIME AND IS OPEN ONLY TO CURRENT RESIDENTS OF THE STATE OF COLORADO AT THE TIME OF SUBMITTING YOUR APPLICATION. SERVICE. INNOVATION.

INTEGRITY. EXCELLENCE. INCLUSION.

Are you looking for a career that allows you to improve your world and the world around you. The Colorado Department of State (CDOS) is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on enhancing the lives of Coloradans. If your goal is to build a career that makes a difference through the work you do each day, consider joining the dedicated employees of the Colorado Department of State.

Whether working from your home or collaborating onsite, your professional experience will be connected and meaningful. Our office offers an RTD Eco-pass (currently free of charge), a secure bike room accessible only to building tenants, and is conveniently located near Civic Center Station, RTD light-rail lines, and the 16th Street Mall. In addition to a great location and fulfilling, impactful work, we offer: Employee wellness programs and an on-site fitness center 12 paid holidays per year plus generous personal time off and sick leave Access to a diverse array of technical, leadership, and supervisory training opportunities Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans Medical and dental health plans Paid life insurance Automatic short-term (and optional long-term) disability coverage Excellent work-life balance through flex schedules, flexplace/remote work, and ad-hoc arrangements Some positions may qualify for the Public Service Loan Forgiveness Program.

For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation Our Culture & Environment: Coloradans come from all walks of life and so do we. Who We Are Our mission is to make government easy and accessible for people to further democracy, support economic opportunity for all Coloradans, and demonstrate a standard of integrity and excellence. Our vision is to ensure all Coloradans have a voice in our future, help Coloradans and their businesses thrive, and be the best at what we do

What We Believe The State of Colorado is an Equal Opportunity Employer. At the Colorado Department of State, we are dedicated to equity, diversity, and inclusion. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people.

We highly encourage people from all backgrounds, identities, and abilities to apply. Our agency website: Colorado Secretary of State's Office Description of Job Elections Division The Elections Division supports the Secretary of State, as the state's chief election official, by administering and supervising statutory and constitutional provisions that relate directly or indirectly to the conduct of Colorado elections. These include certifying content to the ballot, publishing the abstract of vote totals, as well as overseeing the verification of petitions for ballot issues, campaign finance filings and enforcement, lobbyist filings and enforcement, voting equipment certifications, requirements of the National Voter Registration Act and the Help America Vote Act, and maintaining the statewide voter registration system.

Legal Unit The work unit provides legal analysis concerning Colorado election law as it applies to the Department of State, County Clerk offices, and various other jurisdictions and designated election officials. The work unit reviews forms, publications, and training curriculum for legal compliance. The work unit assists in the approval of required filings and other requests for modifying approved forms, communications, and voter registration processes.

The work unit facilitates policy discussion and documents results for external customers. The unit is responsible for implementing new legislation and promulgating administrative rules. MAJOR OBJECTIVES OF POSITION: Description of the Job: Illustration of key duties Serve as the primary resource to answer and direct elections phone calls and emails.

Process voter registration and cancellation forms. Act as backup Title Board clerk. Process elections data requests.

Respond to requests for access and assistance with various Department tools, such as the DEO lookup tool, clerk's corner, and conflict of interest filings. Provide administrative support to the Elections Division, with specific focus on the legal unit. Position must maintain confidentiality of all voter confidential and personal identifying information, personnel information, and any other confidential or proprietary information, as well as comply with all State and Department policies regarding professional conduct and professional practices.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: G3A3XX ADMINISTRATIVE ASSISTANT II MINIMUM QUALIFICATIONS: This position requires a total of two (2) years of relevant professional experience and/or education in a field of study related to the work. To be considered for this position, your application must clearly demonstrate that you meet one of the following options outlined below: OPTION 1 - Experience Two (2) years of professional experience in an administrative or office support role that included providing customer service, and organizing documents and preparing them for data entry in an office environment.

OR OPTION 2 - Education and Experience - Be sure you've attached a copy of your unofficial transcript to qualify for this option. (You may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.) A combination of related education and/or relevant experience as defined in Option 1 to equal two (2) years. Related education includes successful course credits from an accredited institution of higher learning which provides the same kind, amount, and level of knowledge as the required experience

Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials

Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this announcement. Preferred Qualifications and Competencies: The exceptional candidate will possess these identified knowledge, skills, abilities, and competencies: Preference will be given to those candidates with previous State Service related to the work assigned to the position. Ability to maintain professionalism and diplomacy when interacting with a variety of stakeholders, including members of the public.

Professional experience providing customer service in a fast-paced environment. Professional experience using Office products, particularly Word and Excel. Professional experience reading and understanding rules and laws, and explaining them to a diverse audience in non-technical terms.

Professional experience assisting with team driven projects and events. Ability to work both independently and on a team to advance a diverse and inclusive perspective. Professional experience providing exceptional customer service in person, on the phone, or through email in an office support environment, and interfacing with a variety of people from many levels within the agency and community.

Professional experience with regular, daily work responsibilities utilizing equipment and software used in Microsoft Office (Word, Excel, Power Point, etc.). Professional experience creating professional emails, letters, reports, forms, etc. Professional experience reviewing and organizing data for efficient filing and data entry

Competencies to include: Communication Skills Confidentiality Empathy Organizational Skills Stress Management Collaboration Job Knowledge Time Management Use of Technology Responsibility Customer Service Decision-Making Skills If you do possess any of the above knowledge, skills, and abilities, please specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants. CONDITIONS OF EMPLOYMENT: Travel may be required to attend trainings/professional development opportunities, to provide administrative support for off-site activities, or as requested by supervisor. This position will be required to successfully pass a criminal background check.

When completing your application package, ensure you have submitted your transcript (if applicable). Must be a Colorado resident at the time of application. The Department of State does NOT offer sponsored Visa for employment purposes.

Completing the Application Only the information provided in the application will be reviewed and used by a Human Resources Specialist to determine whether an applicant meets the minimum qualifications for the position. Resumes, cover letters, and responses to supplemental questions will not be reviewed or considered during this determination. Your application should clearly describe your relevant experience, qualifications, accomplishments, and work products as they relate to the position's duties and the required minimum and preferred qualifications.

Only applicants who meet the minimum qualifications will advance to the next stage of the selection process. The minimum qualifications listed in the announcement are NOT optional. Cover letters and resumes WILL NOT be accepted or reviewed in lieu of the official State of Colorado application form but may be attached as supplemental information.

Part-time work experience will be prorated. If it is determined that you meet the minimum qualifications, any comparative analysis processes used to identify a top group for further consideration will involve a review and rating of the information you submit, which could include your application, responses to supplemental questions, work samples, phone screen responses, written question responses, structured interview responses, and any other method determined to be valuable in identifying a top candidate. Please answer the supplemental questions on the application completely and thoughtfully, as your responses may be rated based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

FAILURE TO DOCUMENT YOUR EXPERIENCE OR EXCLUDING INFORMATION REQUIRED IN THE APPLICATION MAY RESULT IN YOUR APPLICATION BEING REMOVED FROM CONSIDERATION. APPEAL RIGHTS: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules

Supplemental Information Notifications All correspondence regarding your status in the selection/evaluation process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "coloradosos.gov" and info@governmentjobs.com addresses

It's your responsibility to ensure that your email will accept these notices and review your junk mail and spam filtered email. Colorado Equal Pay for Equal Work Act A wide salary range is posted for this position, and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work.

While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis. ADAAA Accommodations and Equal Opportunity Employment The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Department of State is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Laura Darby, at Laura.S.Darby@coloradosos.gov or call (303) 8...